Accounts/Admin Assistant

Maison Arabelle Trading LLC; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Maison Arabelle Trading LLC in Dubai seeks an organized Accounts Administrator to manage daily accounts, invoices, reconciliations and payments. You will prepare payroll and WPS files, generate financial reports, and support VAT and tax compliance, while ensuring accuracy and timely follow-ups with staff and suppliers.

The role requires 2+ years in accounts/payroll, strong Excel skills, knowledge of UAE VAT, and clear English communication. Prior retail/fashion sector experience is preferred.

Responsibilities

• Record store and online sales expenses receipts and payments accurately
• Invoices: Prepare invoices receipts credit notes and payment vouchers
• Reconciliation: Check cash card bank and online payment records report any differences
• Payment Follow-ups: Track outstanding customer and partner payments and follow up on overdue amounts
• Supplier Payments: Verify supplier invoices monitor payment deadlines and prepare payments for management approval
• Payroll: Prepare salary calculations and WPS files including approved deductions advances overtime and leave
• Financial Reports: Prepare weekly and monthly summaries of sales expenses outstanding balances and cash flow
• Tax Support: Maintain supporting records and coordinate with the accountant for VAT and corporate tax requirements

Job description

• Daily Accounts


• Record store and online sales expenses receipts and payments accurately


• Invoices


• Prepare invoices receipts credit notes and payment vouchers


• Reconciliation


• Check cash card bank and online payment records report any differences


• Payment Follow-ups


• Track outstanding customer and partner payments and follow up on overdue amounts


• Supplier Payments


• Verify supplier invoices monitor payment deadlines and prepare payments for management approval


• Payroll


• Prepare salary calculations and WPS files including approved deductions advances overtime and leave


• Financial Reports


• Prepare weekly and monthly summaries of sales expenses outstanding balances and cash flow


• Tax Support


• Maintain supporting records and coordinate with the accountant for VAT and corporate tax requirements

Qualifications

Diploma or bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Minimum 2 years of experience in accounts and administration; UAE retail or fashion industry experience is preferred. Good knowledge of bookkeeping, invoicing, bank reconciliation and supplier payments. Familiarity with UAE VAT records. Proficient in Microsoft Excel and accounting software; Shopify experience is an advantage. Strong attention to detail, accuracy, and organizational skills. Good written and spoken English, with professional communication skills. Able to manage deadlines, follow up on outstanding payments, and work independently. Trustworthy and discreet when handling financial and employee information. Flexible and willing to support daily office and store operations.