Accounting Assistant (Document Controller)

FLEX Commodities FZCO; Dubai; On-site; AED 67,000 - 89,000; Full time

Job summary

FLEX Commodities FZCO is seeking a Documents Controller / Junior General Accountant to support the Finance team with day-to-day documents collection, verification, and filing of accounting and trade-related documents.

This entry-level role is ideal for a recent accounting/finance graduate or someone with up to two years of experience, offering hands-on exposure to month-end processes and document control in a commodities trading environment with on-the-job training.

Qualifications

• Bachelor’s degree in accounting, finance, commerce, or related field.
• 0–2 years of accounting, bookkeeping, or documentation experience; internship accepted.
• Fluent in English (written and spoken).
• ACCA/CMA/CA papers in progress or completed is an advantage but not required.
• Experience in trading/commodities or logistics is a plus, but training will be provided.

Responsibilities

• Maintain an organized register/tracker of all accounting and trade-related documents (invoices, POs, delivery notes, contracts).
• Collect, verify, and file documents from banks, suppliers, customers, and internal departments.
• Coordinate with Operations, Trading, and Logistics to chase missing documents before month-end and audits.
• Support Finance Manager and Senior Accountant with document collection/submission.
• Maintain a well-organized digital and physical filing system for quick retrieval.
• Log pending/missing documents and follow up with stakeholders.

Skills

English fluency

Education

Bachelor’s degree in accounting/finance/commerce/business administration

ACCA/CMA/CA papers (advantage)

Tools

Microsoft Excel

SharePoint

Microsoft Office (Word/Outlook)

ERP basics (Odoo/Tally/QuickBooks/SAP)

Job description

Flex Commodities FZCO is looking for a Documents Controller / Junior General Accountant to support the Finance team with day-to-day documents collection, verification, and filing of accounting and trade-related documents. This is an entry-level, graduate-friendly position, well suited to a recent accounting or finance graduate, or a candidate with up to two years of relevant experience, who is keen to build a career in general accounting within a commodities trading environment. The role works under the close guidance of the Senior Accountant and Finance Manager, gaining hands-on exposure to accounting operations, month-end support, and document control, with on-the-job training provided.

Documents Controller:

• Maintain an organized register/tracker of all accounting and trade-related supporting documents, including invoices, purchase orders, delivery notes, contracts, and shipping or LC-related paperwork.
• Collect, verify, and file original and soft-copy documents received from banks, suppliers, customers, and internal departments in a timely manner.
• Coordinate with Operations, Trading, and Logistics teams to follow up on outstanding or missing documents and ensure files are complete ahead of month-end and audits.
• Support the Finance Manager and Senior Accountant & Finance team with the collection and submission of documents required.
• Maintain a well-organized physical and digital filing system (folders, shared drives, ERP attachments) that allows documents to be retrieved quickly for review or audit.
• Keep a log of pending, missing, or incomplete documents and proactively follow up with the relevant stakeholders.

Audit, Compliance and General Support

• Support internal and external audits by retrieving, organizing, and providing requested documentation and basic explanations.
• Ensure all accounting and billing records are prepared and readily available for Senior Accountant and Finance Manager review prior to any adjustments.
• Coordinate with other departments as needed to ensure accurate and complete financial and document records.
• Suggest simple, practical improvements to filing, documentation, and accounting workflows.
• Carry out other reasonable accounting, administrative, and document-support tasks as assigned by the Finance Manager or Senior Accountant.

IT Skills

Microsoft Excel & Sharepoint

• Good working knowledge, including basic to intermediate formulas (SUM, VLOOKUP), formatting, and simple data tracking.
• Willingness to develop more advanced skills (pivot tables, XLOOKUP, SUMIFS) on the job.

Accounting Software / ERP

• Basic exposure to any accounting software or ERP (e.g., Odoo, Tally, QuickBooks, SAP) is an advantage; full training on the company's ERP (Odoo) will be provided.
• Comfortable using the Microsoft Office suite (Word, Outlook) for everyday correspondence and reporting.
• Able to maintain organized digital filing and document trackers, and comfortable using shared drives/cloud folders.
• Careful and accurate with data entry, and mindful of confidentiality when handling financial and customer information.

Qualification & Experience

• Bachelor’s degree in accounting, Finance, Commerce, Business Administration, or a related field — recent graduates are encouraged to apply.
• 0–2 years of relevant experience in accounting, bookkeeping, or documentation/administration; internship experience is welcomed.
• Studying towards, or having passed initial papers of, ACCA/CMA/CA (or equivalent) is an advantage but is not a requirement for this role.
• Prior exposure to a trading, commodities, or logistics business is a plus, but not essential — training will be provided.
• Fluent in English (written and spoken); additional languages are an advantage.