Accounting and Admin Assistant

NADIA Recruitment & Management Consultants; Abu Dhabi; On-site; AED 180,000 - 260,000; Full time

Job summary

NADIA Recruitment & Management Consultants is assisting a multinational company in Dubai to hire an Accounting and Admin Assistant. Reporting to the Accounting Manager, you will handle record-to-report processes, VAT compliance, and payroll processing for projects.

The role requires a Bachelor’s in Accounting/Finance, strong Excel skills, and hands-on SAGE experience, with IFRS knowledge and UAE regulatory familiarity. At least 3 years in project-based environments is preferred.

Qualifications

• Bachelor's degree in accounting/finance required.
• CPA or equivalent is a plus.
• Proficient in MS Office, especially Excel.
• Hands-on experience with SAGE Accounting Software.
• Familiarity with accounting automation tools is an advantage.
• Strong IFRS knowledge.
• Experience in project accounting, budgeting, and financial reporting.
• Up-to-date UAE VAT and regulatory requirements.
• Minimum 3 years of accounting experience in project-based environment.

Responsibilities

• Oversee record-to-report processes using SAGE software.
• Close books monthly, quarterly, and annually with accurate account analysis and reconciliations.
• Handle VAT compliance, prepare VAT schedules, file VAT Returns and VAT refunds.
• Support corporate tax, Transfer Pricing documentation, and related tax compliance.
• Review expense reports, prepare invoices, and record payments.
• Prepare monthly expense reports and payroll processing.
• Manage cash flow, treasury activities and online banking settlements.
• Assist in budget preparation, forecasting, and variance analysis; support audits.
• Monitor project budgets, costs, cash flows, and investment-related transactions.
• Review payment transactions for project companies, including overseas projects.
• Support project accounting activities including cost tracking and reporting.
• Coordinate with project stakeholders to obtain financial information for investment reporting.
• Ensure data complies with internal and regulatory standards and drive process improvements.

Skills

Excel

SAGE Accounting Software

IFRS knowledge

Analytical skills

Problem-solving

Project accounting

Education

Bachelor's Degree in Accounting/Finance

CPA qualification (nice to have)

Tools

SAGE

Job description

Job description

Job Summary

Our client, multinational company based in Dubai is looking for an Accounting and Admin Assistant. Reporting to: Accounting Manager

Key Responsibilities

• • Responsible for record-to-report processes using SAGE software.
  • Monthly, quarterly, and annual closing of books, including account analysis and reconciliations.
  • Handle VAT compliance, prepare VAT schedules, file VAT Returns and VAT Refund Requests.
  • Support other tax compliance requirements (e.g., Corporate Tax, Transfer Pricing documentation, etc.).
  • Check expense reports, prepare/issue invoices, and record incoming/outgoing payments.
  • Prepare monthly expense reports and payroll processing.
  • Responsible for cash management and treasury functions (online banking settlements).
  • Assist in budget preparation, forecasting, variance analysis, and internal/external audits.
  • Monitor project budgets, project costs, project cash flows, and investment-related financial transactions.
  • Review and monitor payment transactions of project companies, including overseas projects.
  • Support project accounting activities, including project cost tracking, reconciliations, financial reporting, and performance analysis.
  • Coordinate with project companies and stakeholders to obtain financial information and support investment reporting requirements.
  • Ensure compliance of financial data with internal, professional, and regulatory standards.
  • Contribute to process improvements, innovations, efficiency opportunities, and policy updates.
  • Support other accounting/finance-related tasks that may be assigned from time to time.
  • Accounting documentation and filing.
• Other Responsibilities
  • Support necessary arrangements for business trips such as flight/hotel bookings and visas for employees and visitors.
  • Request purchase, keep records, and control small assets and office sundries.
  • Organize meetings, lunches, and dinners for team members.
  • Support document handling, printing, and courier arrangements

Requirements

• • Bachelor's Degree in Accounting, Finance, or related field.
  • CPA or equivalent qualification is a plus.
  • Proficient in MS Office, particularly Excel.
  • Hands-on experience with SAGE Accounting Software.
  • Familiarity with accounting automation tools is an advantage.
  • Strong understanding of accounting principles and IFRS.
  • Experience in project accounting, project cost monitoring, budgeting, and financial reporting.
  • Up-to-date knowledge of UAE VAT, Corporate Tax, and regulatory requirements.
  • Strong analytical and problem-solving skills.
  • Minimum 3 years of accounting experience, preferably within project investment, infrastructure, engineering, construction, energy, or project-based environments.