Warehouse Manager

Status Staffing; Somerset West; On-site; ZAR 446,000 - 558,000; Full time

Job summary

Status Staffing is seeking an experienced Warehouse Manager in South Africa to lead a multi-site warehouse with cold-chain responsibilities. You will oversee stock control, receiving, picking, dispatch, and reporting, while ensuring HACCP, GMP, and safety standards are met.

Strong Sage/X3 and ERP experience, budget control, and team leadership are essential. This permanent role requires 5+ years in the field, 3–5 years in supervisory roles, and proven ability to manage diverse teams, SLAs, and

Qualifications

• Qualification in Warehouse Management, Supply Chain, Logistics or a related field.
• Minimum 5 years’ relevant industry experience.
• 3–5 years’ experience in a supervisory role (non-negotiable).
• Minimum 3 years’ experience working with Sage and stock management systems (non-negotiable); Sage X3 experience is advantageous.
• Proven experience managing a multi-shift warehouse within a cold-chain or food environment.
• Working knowledge of FSSC 22000, HACCP and GMP requirements.
• Experience in stock control using an ERP system, including cycle counting, FEFO and batch traceability.
• Proven ability to lead teams through supervisors, including performance management and disciplinary processes in line with applicable labour legislation.
• Experience preparing, managing and controlling a departmental budget.
• Proficiency in MS Office.
• Experience in delivery fleet routing and optimization.
• Experience managing third-party or external cold-storage facilities against SLAs.
• Experience managing warehouse operations across multiple sites.
• Knowledge of quality assurance and process improvement.
• Experience in equipment and asset management.

Responsibilities

• Lead warehouse staff and ensure HACCP compliance.
• Plan and organize stock receipts for efficient operations.
• Accurately receive materials and ensure on-time system processing.
• Ensure picking for next-day deliveries is accurate and timely.
• Ensure daily dispatch loads are ready by 10:00.
• Manage inter-store deliveries and complete required documentation.
• Ensure loading documents are accurate and pallets scanned.
• Check dispatched loads against schedules for accuracy.
• Assist drivers with loading and load planning.
• Submit weekly/monthly reports on time.
• Maintain stock accuracy and minimize losses.
• Process returned stock as per storage plan.
• Maintain cold chain from receipt to delivery.
• Coordinate stock takes mid-year and financial year-end.
• Conduct cycle counts and resolve discrepancies.
• Oversee warehouse and freezer equipment; report outages.
• Ensure adequate staffing and discipline per policy.
• Manage timesheets and leave records for payroll.
• Maintain clean, organized warehouse and freezer spaces.
• Ensure health and safety compliance and PPE use.
• Enforce proper lock-up procedures.
• Verify staff training and certification for equipment.
• Promote Clean as You Go in receiving and dispatch areas.
• Verify daily vehicle and temperature checklists and inspections.
• Communicate operational information promptly to all stakeholders.

Skills

People management

Budget management

Inventory control

Fleet routing

Education

Warehouse Management qualification

Tools

Sage X3

Sage

ERP systems

MS Office

Job description

EMPLOYMENT TYPE : Permanent

SECTOR : Food Production

BASIC SALARY : R40 000.00 – R50 000.00 + Benefits

START DATE : A.S.A.P

REQUIREMENTS:

• Qualification in Warehouse Management, Supply Chain, Logistics or a related field.
• Minimum 5 years’ relevant industry experience.
• 3–5 years’ experience in a supervisory role (non-negotiable).
• Minimum 3 years’ experience working with Sage and stock management systems (non-negotiable); Sage X3 experience is advantageous.
• Proven experience managing a multi-shift warehouse within a cold-chain or food environment.
• Working knowledge of FSSC 22000, HACCP and Good Manufacturing Practice (GMP) requirements.
• Experience in stock control using an ERP system, including cycle counting, FEFO (First Expired, First Out) and batch traceability.
• Proven ability to lead teams through supervisors, including performance management and disciplinary processes in line with applicable labour legislation.
• Experience preparing, managing and controlling a departmental budget.
• Proficiency in MS Office.
• Experience in delivery fleet routing and optimization.
• Experience managing third-party or external cold-storage facilities against agreed Service Level Agreements (SLAs).
• Experience managing warehouse operations across multiple sites.
• Knowledge of quality assurance and process improvement.
• Experience in equipment and asset management.

DUTIES:

• Lead warehouse staff and ensure compliance with HACCP principles and practices.
• Plan and organize stock receipts to ensure efficient warehouse operations.
• Accurately receive fresh, frozen and raw materials, ensuring all stock is processed on the system on the same day.
• Ensure picking for next-day deliveries is completed accurately and on time.
• Ensure all delivery loads are checked, loaded and ready for dispatch by 10:00 daily.
• Manage inter-store and inter-site deliveries by verifying instructions, picking stock accordingly and completing all required documentation in line with procedures.
• Ensure loading and dispatch documentation is completed accurately and pallets are scanned against the relevant truck location during loading.
• Check dispatched loads against picking lists and delivery schedules to ensure accuracy.
• Assist drivers with correct loading, weight distribution and load planning, and provide them with a loading summary.
• Ensure weekly and monthly reports are completed accurately and submitted on time.
• Maintain stock accuracy, minimize inventory losses and ensure physical stock corresponds with the designated storage plan.
• Ensure returned stock is GRN-processed (Goods Received Note) and stored according to the approved storage plan.
• Maintain the cold chain from receipt through to delivery, checking packaging integrity and monitoring freezer temperatures.
• Coordinate mid-year and financial year-end stock takes in accordance with company requirements.
• Conduct cycle counts and pick ticket checks, investigating and resolving discrepancies promptly.
• Monitor, maintain and oversee all warehouse and freezer equipment.
• Report equipment or vehicle breakdowns and malfunctions to the National Warehouse Manager promptly.
• Ensure adequate staffing levels across all warehouse and freezer areas to maintain operational efficiency.
• Train, supervise and monitor staff to ensure they work effectively, efficiently and in accordance with company standards.
• Apply disciplinary procedures consistently and fairly in line with the company’s disciplinary code and procedures.
• Manage staff timekeeping, timesheets and leave records, ensuring accurate and timely submission to payroll.
• Maintain an orderly, clean and efficient warehouse and freezer environment, ensuring optimal use of space and resources.
• Ensure compliance with all health and safety protocols, company policies and procedures.
• Maintain high housekeeping standards across warehouse and freezer areas and ensure staff comply with personal protective equipment (PPE) requirements.
• Ensure correct warehouse and freezer lock-up procedures are followed.
• Verify that employees are appropriately trained, certified and formally appointed to operate the relevant machinery and equipment.
• Enforce Clean as You Go practices and ensure receiving and dispatch areas are cleaned regularly.
• Verify daily vehicle and temperature checklists, conduct physical inspections and ensure all relevant checklists are completed accurately.
• Communicate relevant information promptly to all parties affected by warehouse and freezer operations.

HOURS:

• Shift work