Virtual Legal Assistant

Assist World; South Africa; On-site; ZAR 269,000 - 503,000; Part time

Job summary

Assist World is assisting a small U.S. East Coast law firm in finding a Virtual Legal Assistant to support the attorney and the legal assistant.

The role starts part-time (20 hours/week) with potential to grow to full-time, requires strong Excel, calendar management, and familiarity with Time Matters; remote work during ET business hours.

Qualifications

• Minimum 3-4 years of experience as a legal assistant or virtual assistant.
• Strong proficiency in Microsoft Excel (near-essential).
• Experience using Microsoft Outlook.
• Familiarity with Time Matters software preferred; training will be provided.
• Highly organized with strong attention to detail.
• Comfortable with data entry and general administrative/legal support tasks.
• Available to work during Eastern Time business hours.
• Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)

Responsibilities

• Open and organize new case files.
• Manage the attorney's calendar and schedule meetings.
• Provide light legal support work as needed.
• Prepare and file documents with the courts as directed by the attorney.
• Maintain organization within Time Matters case management software.
• Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions.
• Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings.
• Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets.
• Support overflow work for the firm's in-house legal assistant.

Tools

Time Matters

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is a small law firm on the U.S. East Coast seeking a Virtual Legal Assistant to support the attorney and existing legal assistant. The role covers general legal administrative support, case organization, and light guardianship/accounting-related tasks. This position starts part-time with strong potential to move to full‑time.

Key Details

• Schedule: 20 hours/week to start, with potential to grow to full‑time

• Time Zone: Must work Eastern Time (ET) business hours

Responsibilities

• Open and organize new case files

• Manage the attorney's calendar and schedule meetings

• Provide light legal support work as needed

• Prepare and file documents with the courts as directed by the attorney

• Maintain organization within Time Matters case management software

• Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions

• Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings

• Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets

• Support overflow work for the firm's in-house legal assistant

Requirements

• Minimum 3-4 years of experience as a legal assistant or virtual assistant

• Strong proficiency in Microsoft Excel (near-essential)

• Experience using Microsoft Outlook

• Familiarity with Time Matters software preferred; training will be provided

• Highly organized with strong attention to detail

• Comfortable with data entry and general administrative/legal support tasks

• Available to work during Eastern Time business hours

Nice to Have

• Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)