Remote Legal Admin Assistant | Billing & Scheduling Pro

Assist World; South Africa; On-site; ZAR 689,089 - 951,599; Full time

Benefits offered by this job

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Job summary

Assist World is seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The role focuses on administrative tasks to enable the paralegal to devote time to billable work.

The successful candidate will manage billing, scheduling, correspondence, and file management across multiple platforms. Training materials will be provided for proprietary systems.

Qualifications

• 3–4 years of admin/legal support experience.
• Strong attention to detail and data entry accuracy.
• Proficient English written communication.
• Able to work independently and learn new systems via video training.
• Home office with stable internet connection.
• Comfortable with EST business hours.
• Spanish skills are a plus but not required.

Responsibilities

• Billing & Time Entry.
• Enter billing entries into Clio (case management system).
• Enter time into the New York State court-appointed voucher system with timestamps and descriptions.
• Process billing contemporaneously to keep invoicing current.
• Matter management: open/close client matters in Clio and voucher system.
• Load and organise relevant documents; save to OneDrive.
• Draft routine client correspondence and manage emails via Outlook.
• Schedule client calls and block time; assist with Calendly setup.

Skills

Attention to detail

Data entry accuracy

English writing

Independent learner

Home office setup

EST hours

Spanish (advantageous)

Tools

Microsoft Office Suite

Microsoft Outlook

Clio

LexisNexis

NY voucher system

Job description

Assist World is seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The role focuses on administrative tasks to enable the paralegal to devote time to billable work.

The successful candidate will manage billing, scheduling, correspondence, and file management across multiple platforms. Training materials will be provided for proprietary systems.