Vacancy: Night Shift Operations Administrator and Controller – Durban, KwaZulu-Natal

Indgro; Durban; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Indgro Outsourcing (Pty) Ltd is seeking a Night Shift Operations Administrator and Controller in Durban to manage cargo receiving, stock control and inventory accuracy during the night shift.

The role requires 5+ years as a Tally Clerk or in related warehousing/logistics environments, with strong WMS/FMS knowledge and MS Office proficiency. Night shift, weekends and public holidays may apply. Reliable transport is preferred.

Qualifications

• Grade 12 (Matric) is required.
• Proven knowledge of Warehouse Management Systems (WMS) and Freight Management Systems (FMS).
• Minimum of 5 years’ experience in a Tally Clerk role or within warehousing/logistics receiving.

Responsibilities

• Receive inbound cargo and process GRN; capture stock on WMS/FMS.
• Print and label stock; ensure correct identification per procedures.
• Monitor for damaged stock and report discrepancies.
• Maintain accurate stock control and organize cargo within warehouse.
• Return surplus consumables to designated storage area at shift end.
• Support housekeeping to maintain a safe, clean environment.
• Assist with incident investigations and safety inspections.
• Identify and report operational, warehouse and quality non-conformances.
• Provide Tally Clerk support during staff shortages or high volumes.
• Investigate and resolve file, tally and stock discrepancies.

Skills

WMS/FMS knowledge

Tally Clerk experience

Microsoft Office proficiency

Education

Grade 12 (Matric)

Tools

Microsoft Outlook

Microsoft Excel

Job description

Vacancy: Night Shift Operations Administrator and Controller – Durban, KwaZulu-Natal

One of our Clients in the Logistics industry, is seeking to employ an experienced Night Shift Operations Administrator and Controller for their Durban Facility’s Receiving Department.

The successful candidate will be responsible for cargo receiving administration, stock control, inventory accuracy, and supporting efficient warehouse operations during the night shift. This role is ideal for an experienced warehousing professional with strong system knowledge, excellent attention to detail, and a commitment to safety, accuracy, and teamwork.

Duties & Responsibilities

• Receive all inbound cargo by accurately processing Goods Received Notes (GRN) and capturing stock information on the Warehouse Management System (WMS) and Freight Management System (FMS).
• Generate and print stock labels, ensuring all inbound cargo is correctly identified and labelled in accordance with company procedures.
• Monitor the receiving process for damaged stock and promptly report any discrepancies or damages to the relevant stakeholders.
• Maintain accurate stock control by organizing, consolidating, and managing cargo within the warehouse as required.
• Ensure all surplus consumables, including shrink wrap, top covers, and tape, are returned to the designated consumables storage area at the end of each shift.
• Support warehouse housekeeping activities to maintain a clean, safe, and orderly working environment.
• Assist with incident investigations by documenting observations, capturing photographic evidence, and submitting reports to the Shift Supervisor.
• Actively participate in Health and Safety initiatives, including conducting required inspections and supporting the Night Shift Health and Safety Team.
• Identify and report operational, warehouse, and quality non-conformances to the Shift Supervisor or Receiving Manager for corrective action.
• Provide support as a Tally Clerk during periods of staff shortages or increased operational volumes.
• Assist with the investigation and resolution of file, tally, and stock discrepancies to ensure accurate inventory records.
• Perform additional warehouse, operational, and administrative duties as reasonably required to support business objectives.

Desired Experience & Qualification

• Grade 12 (Matric).
• Proven knowledge of, and practical experience working with Warehouse Management Systems (WMS), Freight Management Systems (FMS), or similar cargo and inventory management systems.
• A minimum of 5years’ experience in a Tally Clerk role and or within a warehousing, logistics, receiving, cargo handling, or import operations environment.
• Demonstrated commitment to company values, including integrity, honesty, accountability, and teamwork.
• Sound computer literacy with proficiency in Microsoft Office applications, particularly Microsoft Outlook and Microsoft Excel, as well as the ability to utilize operational and inventory management systems effectively.
• Willingness and ability to work permanently on an allocated night shift schedule, including weekends and public holidays where operationally required.
• Possession of reliable personal transportation to ensure consistent attendance and the ability to travel to and from work during night shift hours.
• Proven record of reliable attendance, punctuality, and dependability in a high-volume operational environment.
• Strong attention to detail and accuracy in administrative and stock control functions.
• Good organizational, planning, and problem-solving skills.
• Ability to work independently with minimal supervision.
• Effective communication and interpersonal skills.
• Ability to perform under pressure and meet operational deadlines.
• Understanding of warehouse safety, quality, and operational procedures.

Package & Remuneration

Indgro Outsourcing (Pty) Ltd, Trading as Indgro Multi Services Group™ (the Company), is a member of APSO and, as such, is bound by the Code of Ethics and Codes of Professional Practice, which include but are not limited to:

• The Company does not, as an Employment Services Provider, charge, directly or indirectly, work seekers (candidates) any fees for services rendered, which is by Clause 15 of the Employment Service Act 2014.
• The Company, as Employment Services Provider, further will not discriminate unfairly at any time in the recruitment process regardless of ethnic origin, color, gender, age, religion, political opinion, nationality, social origin, sexual orientation, or any other distinguishing characteristics within the proviso under the Employment Equity Act.
• No Promise of Employment:
  Applying for a position at the Company or submitting your CV to the Company is or will NOT construe (express or implied) that the Company or any of its affiliates will guarantee you any position for any particular period or at any specific compensation or benefit rate.