Transport Control Administrator

Vector Logistics; Polokwane; On-site; ZAR 200,000 - 320,000; Full time

Job summary

Vector Logistics in Polokwane is seeking an organized Dispatch Controller to optimise the daily route allocations and driver debriefings within a fast-moving FMCG network. You will manage vehicle deployments, issue documentation to drivers and monitor route execution to improve efficiency and service levels.

Responsibilities include ensuring accurate tracking, real-time exception reporting, and collaborating with teams to maintain high standards of safety and reliability.

Qualifications

• Matric certificate and clear driving record required.
• 2–3 years' experience in administration/transport, FMCG preferred.
• SAP experience is advantageous.

Responsibilities

• Coordinate daily vehicle dispatches and route debriefs to boost service levels.
• Administer route allocations and ensure documents are issued to drivers.
• Monitor driver performance and fuel usage, and log exceptions.
• Maintain teamwork, planning, and clear communication to meet targets.
• Ensure compliance with daily vehicle checklists and sign-off on trip sheets.

Skills

Verbal and written communication

MS Excel

Analytical thinking

Numeracy

Organisational awareness

Transport routes

Education

Matric

Tools

SAP

Job description

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

Permanent

Polokwane

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions. Vector's vehicle fleet includes a food industry first in 'multi-temperature' vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To mitigate Company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles. Coordinate the dispatch process per route and physically debrief of each route in order to support increased customer service and improve efficiencies in the business.

Vehicle Dispatch

• Administer and monitor the uploaded system route allocations on a daily basis.
• Ensure that the vehicles are dispatched according to the agreed business process.
• Responsible for issuing all relevant documentation to the driver including equipment (including but not limited to) vehicle keys, fuel cards, thermometers and navigational tools.
• Check company resources and staff meet company standards as per the Daily Vehicle Checklist form.
• Ensure the Tracking tripsheet is correct as per the physical situation in terms of driver, vehicle and other resources before the vehicle leaves the depot.

Driver Debriefing

• Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot.
• Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos.
• Liase with Tracking on road Execution Agents.
• Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers' return.
• Debrief the drivers as they return.
• Discuss, resolve and record any exceptions.
• Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist.
• Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist.
• Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees' expectations and communicate appropriately.
• Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.

Qualifications and Experience

Qualifications, Skills and Experience Required for the Job

• Matric
• Valid Code EB drivers' licence
• Minimum of 2-3 years' experience working in an administration/transport environment, preferably within a FMCG environment
• SAP experience would be an advantage

Skills and Competencies

• Transport routes
• Accepted fleet performance standards and associated risks
• Relevant SAP module(s)
• Verbal and written communication
• Computer literacy (MS Excel)
• Report writing
• Analytical thinking
• Numeracy
• Organisational awareness

We look forward to hearing from you!