Training Academy Manager (Admin & Planning)

Boardroom Appointments; Johannesburg; On-site; ZAR 900,000 - 1,200,000; Full time

Job summary

Boardroom Appointments is seeking a Training Academy Manager (Admin & Planning) to take full responsibility for all admin and planning related to the Training Academy in Johannesburg, including annual training planning and licence expiry monitoring.

The role requires a mature, experienced manager with 10+ years of leadership experience, advanced Excel, and MS Project, plus strong record-keeping and reporting to optimise trainer utilisation.

Qualifications

• Plan annual training needs including licence expiry dates and training requirements
• ABC Assessments knowledge or capability
• Experience coordinating training across diverse teams
• Ability to optimise trainer utilisation and minimise overtime
• Proven record of managing staff and disciplinary processes
• Strong admin and record-keeping skills; compliance focused

Responsibilities

• Plan annual training needs in line with expiry dates of licences and equipment
• Coordinate ABC Assessments and other required training
• Monitor licence expiry dates and schedule training accordingly
• optimise trainer utilisation and minimise Saturday costs
• Schedule planning meetings and secure management buy-in
• Accommodate staff on training when sick/leave; reschedule as needed
• Maintain training records, generate monthly reports and invoices
• Ensure certificates issued timely and that a proper filing system exists
• Provide feedback and ensure adherence to SOPs when training external parties
• Travel across SA for training as required

Skills

Advanced Excel

MS Project

Project Management

Leadership

Interpersonal skills

Time management

Travel readiness

Education

Tertiary qualification

Tools

MS Project

Job description

Training Academy Manager (Admin & Planning)

About the job Training Academy Manager (Admin & Planning)

Key purpose:

The purpose of the role is to assume full responsibility and accountability for all administrative and planning related matters relating to the Training Academy.

Duties and responsibilities:

• Planning of annual training needs in accordance with: Expiry date of licences i.e. dangerous goods, crane, and all types of lifting equipment
• ABC Assessments
• All related training on offer within the scope.
• Monitoring of all expiry dates of all forms of licences and plan training in accordance.
• Ensure training is planned to optimise the utilization of Trainers and to limit Saturday training cost and time off in lieu off overtime for Trainers.
• Schedule annual planning meetings and ensure training is agreed to and communicated.
• Ensure buy in from management to make staff available for training.
• Where staff are off sick / leave accommodate the staff into other training dates in the planned schedule especially where licences are close to expiring.
• Keep close record to ensure that all training requirements.
• Work closely with management to ensure training is conducted with limited operational disruption.
• Liaise with management to ensure that AdHoc training needs are met as and when required
• Ensure that SOP is followed closely when requested to perform training for external parties such as clients.
  
• Ensure training is approved
• Ensure that all Trainers conduct capturing on a daily basis of all training conducted for the day including new assessments.
  
• Provide month end reports from the system ensuring at all time credibility and accuracy of all records.
  
• Continuously scrutinise the system to suggest enhancements and changes that would ease monitoring and reporting.
• Provide month end reports to each BU / Branch providing feedback on training plan and progress made.
• Provide a monthly report detailing all invoicing done for the month and year to date.
  
• Build a solid relationship with the providers to ensure optimization
  
• Ensure certificates are issued timeously well in advance prior to expiry dates of licences.
• Quality check certificates for accuracy.
• Distribution of certificates to attendees ensuring a register is kept of all certificates issued.
• Ensure the establishment of a proper filing system
  
• Ensure that all records are up to date
• Ensure filing is done weekly and no backlog occurs.
• Provided input into the monthly report detailing all training stats and areas of concern
  
• Continuously provide feedback to the business on findings.
  
• Ensure that staff discipline is maintained and working hours are adhered to.
  
• Manage the consumables for the department
  
• Monitor leave of Trainers and time off in lieu of overtime.
• Tertiary qualification highly advantageous.
• Advanced Excel Skills to aid in the planning process
• MS Project will be highly advantageous
• Project Management qualification will be highly advantageous.
• Role is suited to a mature experienced manager.
• At least 10 years management experience.
• Management of staff and disciplinary process skills essential and non-negotiable.
• Ability to motivate staff to ensure optimum service delivery to the business
• Highly skilled manager required who is able to plan, coordinate, manage, control and direct the activities of the department.
• Compliance is essential and strong admin and record keeping skills are required.
  

Skills required:

• Ability to take corrective disciplinary action as and when required.
  
• Manage staff in terms of time keeping and the training schedule.
• Strong manager required with strong interpersonal skills and at least 10 years + management experience of staff.
• Driven individual who can work independently and provide feedback upwards. There is no room for any individual who expects to be managed.
• Own reliable transport
• Ability to work overtime including Saturdays. Normal working hours are 7 to 5. Role not suited to a clock watcher.
• Ability to travel at short notice across SA.