Trainee Dispensary Manager – Woodlands

Dis-Chem Pharmacies Limited; Pretoria; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Staff account

Job summary

Dis-Chem Pharmacies seeks a Dispensary Manager Trainee for the Woodlands Store to assist in supervising the dispensary operations, including the self-medication area, and manage subordinate staff. You will provide pharmaceutical care, address patients’ needs, and deliver outstanding customer service while overseeing stock management.

The role requires SAPC registration, Matric/Grade 12, and 2–5 years of pharmaceutical experience with supervisory exposure.

Qualifications

• Matric/Grade 12 with SAPC registration.
• Minimum 2–5 years pharmaceutical experience.
• Experience supervising staff.

Responsibilities

• Act in accordance with the rules and regulations of the SAPC.
• Safeguard and safekeeping of schedule 6 medication and maintain records.
• Ensure all staff work within SAPC scope of practice.
• Adhere to Good Pharmacy Practice regulations by all employees.
• Ensure SAPC registration and annual renewal fees are kept up to date.
• Protect patient confidentiality per POPIA and system records.
• Accurately capture and interpret script details and verify patient information.

Skills

Supervising staff

Customer service

Stock management

Education

Matric / Grade 12

SAPC registration

Tools

Kronos

Job description

Dis-Chem Pharmacies require the services of a Dispensary Manager Trainee for their store in Woodlands Store, To assist in the management of the Dispensary functions by supervising the dispensary including self-medication area and manage subordinated staff. To provide pharmaceutical care by taking responsibility for the patients related needs and be accountable for meeting these needs. To effectively deliver excellent customer service and stock management.

Requirements

• Grade 12 / Matric
• Registered with the South African Pharmacy Council (SAPC)
• Minimum 2 – 5 years pharmaceutical experience
• Experience in supervising staff

Advantageous

• Previous dispensary management and practical work experience

Duties and Responsibilities

• Act in accordance with the rules and regulations of the South African Pharmacy Council (“SAPC”).
• Safeguard and safekeeping of schedule 6 medication by administering the process of safekeeping of the medication key including the records and the register.
• Ensure all staff work within SAPC scope of practice.
• Ensure that Good Pharmacy Practice rules and regulations are adhered to by all employees.
• Ensure SAPC registration and annual registration fees are updated consistently.
• Ensure all employees adhere to the confines of the Protection of Personal Information Act (“POPIA”) act to protect confidential information.
• Accurately capture and interpret script details and verify patient’s details on the system.
• Be conscious and mindful of various fraudulent activities such as doctors’ scripts.
• Ensure accurate picking / packing / labeling and checking of medication and be aware of common dosages as well as important drug interactions.
• Provide accurate instructions to patients in relation to accurate usage of medicine supplied.
• Keep abreast of changes in medical aid procedures and requirements for claims and dispensing
• To assist with managing the dispensary stock to minimize stock shrinkage.
• Manage all expired or short dated stock that is held in the dispensary.
• Ensure that expired stock is regularly disposed of and kept separate to usable stock on an ongoing basis.
• Manage dormant, negative stock and ensure follow ups and investigations are conducted.
• Assist in managing stock ordering process is followed to reach maximum purchasing compliance.
• Manage the stock days and ensure that the hot list is checked and managed on regular basis.
• Encourage timely quality care & exceptional customer service and act as the face of the dispensary department.
• Advice and assist patients at the dispensary, self-medication counter and front shop when necessary.
• To provide accurate and precise information to patients such as medical aid costs.
• Able to identify patient requirements and respond in a professional manner at all times.
• Manage customer service initiatives in the dispensary that results in a great customer experience, drives customer loyalty, and achieves great customer satisfaction.
• Process accurately all the paperwork necessary for correct administration of your department.
• Ensure correct process is followed for all paperwork necessary for the accurate submission of claims to medical aids.
• Ensure assistance is offered for authorization of chronic, HIV and AIDS and oncology medication.
• Maintain customer profiles on the system.
• Merge profiles locally and UCS should be notified to merge profiles centrally.
• Take note of any messages on the customer profile and take suitable action.
• Ensure dispensary and self-medication areas are always adequately staffed and staff rosters are in place.
• Ensure staff works within their ethical boundaries as governed by the South African Pharmacy Council.
• Ensure that fridges and work stations are clear of clutter and personal belongings.
• Facilitate the creation of accountable, full service teams who understand and strive to meet the needs of all customers through effective inspirational leadership.
• Take full responsibility for performance of all direct reports, motivating and managing them in relation to quality standards and agreed benchmarks and objectives, focusing on all aspects of sound people management.
• Reinforce continuous respectful communication amongst teams & ensure inclusive work environment.
• Facilitate people management practices including the delivery and submission of applicable HR documentation timeously.
• Authorise all work schedules on Kronos and ensure accurate delivery of information.
• Drive and foster engagement within the store to ensure maximum performance and positive work culture.
• Housekeeping must be in accordance to Dis-Chem standards.
• Adhere to Dis-Chem Policies and Procedures and Standard Operating Procedures.
• Adhere to Health and Safety rules and regulations.
• Adhere to Dis-Chem Uniform and personal appearance policy.
• English and second language – Read, write and speak
• Manage and execute processes of a project including time, cost, quality, change, risks and issues.
• Leadership Skills
• Priorities the needs and experiences of customers and places them at the center of the decision-making process.
• Business Acumen
• Technical Savvy
• Interpersonal Skills
• Culture Champion

Special conditions of employment

• Registered with the South African Pharmacy Council (essential)
• Control room temperatures, security, limited space, health and safety, risk stock.
• Willing and able to work retail hours
• Physically fit – standing for long hours
• South African citizen
• MIE, no criminal record, and clear credit rating
• Valid driver’s license and own reliable transport

Remuneration and benefits

• Market-related salary
• Medical aid
• Provident fund
• Staff account

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.