Tender Coordinator

Philips; Sandton; On-site; ZAR 420,000 - 640,000; Full time

Job summary

Philips is seeking a Tender Coordinator in South Africa to manage end-to-end tender processes from opportunity identification to compliant quotations and commercial offers. You will monitor public procurement portals, prepare pre-bid documentation, and build a library of templates to streamline submissions.

Collaborating with Sales, Legal, Finance, HR, and Supply Chain, you will ensure timely approvals, accurate submissions, and diligent record-keeping while supporting process improvements and

Qualifications

• Diploma or Bachelor's degree in business administration, Finance, Office Management, Supply Chain Management, Project Management, or industry-relevant technical fields.
• Min 3 to 5 years of proven tender coordination, procurement administration, or bid management experience.
• Familiarity with public sector contract frameworks in SA healthcare.
• Strong knowledge of SA public sector procurement frameworks and online portals.
• APMP or equivalent bid management certification preferred.
• Excellent MS Office mastery (Word formatting, advanced Excel, PowerPoint) and CRM/database skills.
• Outstanding organizational ability to manage multiple deadlines without detail loss.
• SA citizenship by birth or naturalization before 27 April 1994.

Responsibilities

• Identify tender opportunities by monitoring public procurement portals and client networks.
• Coordinate bid requirements and prepare compliant quotations and commercial offers.
• Develop and maintain tender templates and content library for future submissions.
• Analyze tender documents to identify requirements, evaluation criteria, and compliance needs.
• Obtain necessary approvals according to the Delegation Matrix and ensure timely quotations.
• Collaborate with Sales, Legal, Finance, HR, Supply Chain, and Product teams for documentation.
• Package and submit bids electronically or physically by deadlines.
• Maintain a centralized tender tracking database and report quarterly outcomes.

Skills

MS Office Suite

Advanced Excel

PowerPoint

CRM systems

Bid management

Procurement knowledge

Education

Diploma or Bachelor's degree in business administration/related field

Tools

CRM software

Database filing systems

Job description

Tender Coordinator

Job Title Tender Coordinator Job Description The Tender Coordinator manages the end-to-end tendering process by identifying opportunities, coordinating bid requirements, and preparing compliant quotations and commercial offers. The role ensures timely and accurate submission of bids while maintaining tender records and tracking performance. It also supports continuous process improvement through tender analysis, risk identification, and management reporting.

Your Role: Monitors public procurement portals (such as the National Treasury Central Supplier Database (CSD)), digital tender boards, client networks, and customer vendor platforms to identify viable Request for Proposals (RFPs), Request for Quotations (RFQs), and tender opportunities. Supports the preparation of pre-bid documentation and presentations by gathering information from internal databases, customer records, previous bids, and industry reports; develops and maintains a library of tender templates, proposal content, and best practices to streamline future submissions. Analyzes tender documents to identify customer requirements, evaluation criteria, mandatory administrative returns, industry-specific certifications, compliance obligations, and submission requirements to ensure complete and compliant tender responses. Obtains necessary approvals from relevant approvers in accordance with the Delegation Matrix and ensures Quotation Desk (QD) requests are processed accurately and on time. Collaborates with cross-functional stakeholders, including Sales, Legal, Finance, HR, Supply Chain, and Product teams, to collect, validate, and consolidate all technical, commercial, pricing, contractual, and compliance documentation required for quotations and tender submissions. Oversees collection of all prerequisites for quotations, including customer requirements, product specifications, approvals, and supporting documentation, ensuring completeness and accuracy. Converts approved quotation outputs into Commercial Offers and ensures all submissions comply with internal policies, regulatory requirements, and customer specifications. Prepares, formats, proofreads, compiles, and packages commercial offers and tender submissions in both electronic and physical formats, ensuring compliance with customer requirements and corporate branding standards. Uploads, registers, and submits bids through customer procurement portals and vendor platforms or coordinates physical tender submissions when required, ensuring adherence to submission deadlines and procedures. Maintains and updates a centralized tender tracking database to record bid values, submission status, progress metrics, awards, win/loss outcomes, partner participation, and post-tender evaluation feedback. Conducts quarterly analysis of tender activity and outcomes, including tenders identified, submitted, won, lost, reasons for non-participation, and partner involvement, and prepares reports for Management highlighting results, risks, trends, and recommendations for improvement.

Self mandatory mandatory mandatory mandatory mandatory.

Right fit if:

• A Diploma or Bachelor's degree in business administration, Finance, Office Management, Supply Chain Management, Project Management, or industry-relevant technical fields
• Min 3 to 5 years of proven experience directly handling tender coordination, procurement administration, or bid management.
• Familiarity with specialized contract frameworks in Public sector healthcare in South Africa
• Solid understanding of South African public sector procurement frameworks, legislative compliances, and online portal operations.
• An Association of Proposal Management Professionals (APMP) or equivalent bid management certification is highly preferred.
• High-level mastery of the Microsoft Office Suite (Word formatting, advanced Excel calculations, PowerPoint pitch decks) alongside CRM or database filing systems.
• Exceptional organizational capability to control multiple complex, parallel deadlines without compromising structural detail.
• Only apply for this role if you are a South African Citizen by birth or Naturalization prior to the 27 April 1994

Employment Equity

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process.

As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. This role is an Office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others. Learn more about our business. Discover our rich and exciting history. Learn more about our purpose. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here. #LI-EU #LI-OFFICE At Philips, we believe that every human matters.

Company Culture and Values

As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life. For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health. Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success.

Equal Employment Opportunities

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law.

As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace. Know Your Rights