Temp Accounts Payable Clerk / Bookkeeper â Bellville - 6 weeks Contract - Available Immediately

West Coast Personnel; Cape Town; On-site; ZAR 201,000 - 223,000; Part time

Job summary

West Coast Personnel in Bellville is seeking a detail-oriented Temp Accounts Payable Clerk / Bookkeeper to provide support across four branches. The role focuses on supplier invoice processing, QuickBooks capturing, supplier account administration, and ensuring documentation is up to date.

You will capture invoices in Intuit QuickBooks, process documentation from branches, monitor email for invoices, upload files to Dropbox, and allocate stock purchases to COS accounts in QuickBooks.

Qualifications

• Matric and bookkeeping/administration experience are required.
• 4-5 years' bookkeeping and administration experience.
• Proven Intuit QuickBooks experience is essential.
• Accounts Payable / Creditors experience is required.
• Proficient in Microsoft 365.
• Strong attention to detail and accuracy.
• Good communication skills in English and Afrikaans.
• Ability to work independently and manage admin across multiple branches.
• Must be available for the full 6-week temporary contract.

Responsibilities

• Capture supplier invoices & credit notes in Intuit QuickBooks.
• Process invoices & documentation from branch administrators.
• Monitor the bookkeeper's email inbox for supplier invoices and statements.
• Upload supplier invoices, statements and docs to the shared Dropbox.
• Conduct basic checks on supplier accounts for complete documentation.
• Identify discrepancies between QuickBooks age analysis and supplier statements.
• Liaise with branch admins to obtain outstanding documentation.
• Allocate stock purchases to COS accounts in QuickBooks; training provided.
• Provide AP administration across four branches.

Skills

Attention to detail

Communication skills

Independent work

Education

Matric

Tools

Intuit QuickBooks

Microsoft 365

Job description

Temp Accounts Payable Clerk / Bookkeeper – Bellville - Contract 6 weeks - R18k – R20k, depending on experience.Must be available immediately.

A detail-oriented Accounts Payable Clerk / Bookkeeper to provide temporary support across four branches. The role will focus on supplier invoice processing, QuickBooks capturing, supplier account administration and ensuring that supporting documentation is complete and up to date.
Responsibilities:

• Capture supplier invoices & credit notes accurately in Intuit QuickBooks.
• Process invoices & documentation supplied by branch administrators.
• Monitor the bookkeeper's email inbox for supplier invoices and statements.
• Upload supplier invoices, statements and supporting documentation to the shared Dropbox for the Group Accountant.
• Conduct basic checks on supplier accounts to ensure documentation is complete.
• Compare the QuickBooks age analysis against supplier statements and identify discrepancies or outstanding items.
• Liaise with branch administrators to ensure outstanding documentation is submitted timeously.
• Assist with the correct allocation of stock purchases to the relevant Cost of Sales (COS) accounts in QuickBooks. Training will be provided.
• Provide accurate Accounts Payable administration and support across four branches.

REQUIREMENTS

• Matric
• Proven 4 - 5 years' bookkeeping and administration experience.
• Proven Intuit QuickBooks experience is essential.
• Previous Accounts Payable / Creditors experience.
• Proficient in Microsoft 365.
• Strong attention to detail and accuracy.
• Good communication skills in English and Afrikaans.
• Ability to work independently & manage administration across multiple branches.
• Strong organisational skills and the ability to meet deadlines.
• Ability to identify different types of stock purchases and allocate them correctly to the relevant COS accounts in QuickBooks.
• Must be available for the full 6-week temporary contract.