Talent Acquisition Coordinator

Meltwater; Cape Town; Hybrid; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Flexible PTO

Health insurance

CalmApp subscription

Hybrid work style

Family leave

Professional development

Job summary

Meltwater is seeking a TA Operations Analyst to support pre-boarding, hiring administration, and recruitment systems across global offices. You will help ensure compliant, efficient processes and a high-quality candidate experience.

You will work with Talent Acquisition, People Operations, HR, and hiring managers across EMEA, APAC, and the Americas, contributing to continuous improvements in our recruitment operations.

Qualifications

• 1-2 years in administrative, operations, or coordination role (HR or similar).
• Bachelor's degree or equivalent.
• Exceptional attention to detail and data accuracy.
• Strong written English and professional communication.

Responsibilities

• Coordinate pre-boarding communications and first-day information for new hires.
• Review job descriptions and requisitions for quality, consistency, and compliance.
• Support TA system administration: user access, permissions, workflow configuration, and data audits.
• Maintain ATS data accuracy and audit readiness.

Skills

Administrative experience

Attention to detail

Strong written English

Self-directed work style

Systems thinking

Education

Bachelor's degree or Equivalent

Tools

ATS experience (Jobvite, Greenhouse, Lever, Workday Recruiting)

Background check platforms (HireRight)

Contractor/EOR tools (Deel)

Job description

Description Talent Acquisition at Meltwater operates across 25+ countries and multiple time zones. Behind every successful hire is a network of processes, systems, and administration that must be accurate, efficient, and compliant. As our TA Operations Analyst, you'll play a key role in making that happen.

Description Talent Acquisition at Meltwater operates across 25+ countries and multiple time zones. Behind every successful hire is a network of processes, systems, and administration that must be accurate, efficient, and compliant. As our TA Operations Analyst, you'll play a key role in making that happen. Working as part of our global Talent Acquisition team, you'll play a key role in supporting the operational processes that keep our hiring function running smoothly. From pre-boarding and hiring administration to recruitment systems and compliance, you'll help create an efficient, scalable, and seamless experience for candidates, recruiters, and hiring managers. Reporting to the Director of Talent Acquisition EMEA, you'll work closely with Talent Acquisition, People Operations, HR, and hiring managers across EMEA, APAC, and the Americas. This role is ideal for someone who enjoys creating structure, has exceptional attention to detail, and takes pride in delivering a high-quality experience for candidates and internal stakeholders. You'll also have the opportunity to contribute to continuous improvements in our processes, systems, and ways of work as our global Talent Acquisition function continues to grow.

What you’ll do;

• Ensure every new hire has a seamless start by coordinating pre-boarding communications and delivering timely first-day information across our global offices.
• Review job descriptions and requisitions for quality, consistency, and compliance, ensuring postings meet internal standards and regional legal requirements before going live.
• Support TA system administration activities, including user access, permissions, workflow configuration, and regular data audits, to ensure our recruiting technology operates effectively.
• Maintain the accuracy and integrity of our Applicant Tracking System, ensuring candidate, requisition, and hiring data is complete, compliant, and audit-ready.
• Support background screening activities globally, proactively partnering with candidates, recruiters, hiring managers, and People Operations to keep hiring on track.
• Process administrative hiring requests that do not require full-cycle recruitment, including global mobility moves, contractor-to-permanent conversions, and other internal staffing activities.
• Coordinate the onboarding administration for new contractors globally, managing documentation, approvals, compliance checks, and reporting before each engagement begins.
• Partner closely with Talent Acquisition, People Operations, HR, and hiring managers to provide operational support and help deliver a best-in-class hiring experience.
• Help continuously improve our recruitment operations by identifying process enhancements, documenting best practices, and contributing to global TA initiatives and projects.

Who this is for:

Someone who finds genuine satisfaction in well-run processes and clean data. You’ve owned something administrative or operational end-to-end: in HR, recruiting, or a similar environment. You don’t need to be chased. If you own something, it gets done.

You’re systems-comfortable. You pick up new tools quickly, and you use AI tools as a normal part of how you work. You can describe specifically how you’ve used them to make repetitive tasks faster or more reliable.

Essential

• 1-2 years in an administrative, operations, or coordination role (HR or similar)
• Bachelor's degree or Equivalent
• Exceptional attention to detail: you notice when something is wrong, and you fix it
• Strong written English, to a professional standard
• Self-directed working style: you manage competing priorities without things falling through the cracks

Desirable

• ATS experience (Jobvite, Greenhouse, Lever, Workday Recruiting, or similar)
• Familiarity with HireRight or equivalent background check platforms
• Experience with Deel or other contractor/EOR tools
• Exposure to a global or multi-market environment

What We Offer:

• Enjoy flexible paid time off options for enhanced work-life balance
• Meltwater demonstrates a commitment to your well-being by contributing towards Discovery Health, ensuring robust healthcare coverage
• Complimentary CalmApp subscription for you and your loved ones, because mental wellness matters.
• Energetic work environment with a hybrid work style, providing the balance you need
• Benefit from our family leave program, which grows with your tenure at Meltwater.
• Thrive within our inclusive community and seize ongoing professional development opportunities to elevate your career.

Where You'll Work:

V & A Waterfront, 3 Dock Rd., 8001 Cape Town

Our Story

At Meltwater, we believe that when you have the right people in the right environment, great things happen.

Our platform empowers our 27,000 customers worldwide by transforming global media, social, and AI signals into actionable intelligence that leaders rely on to make faster, confident decisions.

But we can’t do that without our global team of developers, innovators, problem-solvers, and high-performers who embrace challenges and find new solutions for our customers.

Our award-winning global culture drives everything we do and creates an environment where our employees can make an impact, learn every day, feel a sense of belonging, and celebrate each other’s successes along the way.

We are innovators at the core who see the potential in people, ideas, and technologies. Together, we challenge ourselves to go big, be bold, and build best-in-class solutions for our customers.

We’re proud of our diverse team of 2,200+ employees in 50 locations across 25 countries around the world. No matter where you are, you’ll work with people who care about your success and get the support you need to unlock new heights in your career.

We are Meltwater. We love working here, and we think you will too.

"Inspired by innovation, powered by people."

Equal Employment Opportunity Statement

Meltwater is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: At Meltwater, we are dedicated to fostering an inclusive and diverse workplace where every employee feels valued, respected, and empowered. We are committed to the principle of equal employment opportunity and strive to provide a work environment that is free from discrimination and harassment.

All employment decisions at Meltwater are made based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, marital status, veteran status, or any other status protected by the applicable laws and regulations.

Meltwater does not tolerate discrimination or harassment of any kind, and we actively promote a culture of respect, fairness, and inclusivity. We encourage applicants of all backgrounds, experiences, and abilities to apply and join us in our mission to drive innovation and make a positive impact in the world.

We may use AI to assist in aspects of our hiring process, such as reviewing candidate information, capturing interview notes, and supporting interview activities. These tools are used only to assist our team through increased efficiencies. Every output continues to be reviewed by humans, and all hiring decisions are made by humans. We remain committed to evaluating candidates fair, consistently, and in compliance with all applicable laws.