Strategic Project and Operations Coordinator

Stellenbosch University; Stellenbosch; On-site; ZAR 600,000 - 800,000; Full time

Job summary

Stellenbosch University seeks a Strategic Project and Operations Coordinator (Post Level 8) for the Stellenbosch Campus. The role focuses on coordinating strategic fund processes, ensuring timely delivery, and maintaining project management tooling and records.

You will support project managers with scheduling, meetings, and documentation to enable effective delivery. Required qualifications include an honours degree or postgraduate diploma (NQF 8) with relevant experience, or a

Qualifications

• Experience in project coordination, administration or project support.
• Ability to build and maintain effective relationships with internal and external stakeholders.
• Working knowledge of project management tools and methodology.
• Strong analytical, problem-solving and critical thinking skills.
• Ability to assess information, consider implications and make timely decisions.

Responsibilities

• Coordinating and overseeing the Strategic Fund application cycle, including records and disbursement tracking.
• Overseeing administration and use of project management tools, including data integrity and training.
• Providing project coordination and delivery support to project managers—scheduling, minutes, and action tracking.

Skills

Project coordination

Administration

Process documentation

Education

Honours degree or PG Diploma (NQF 8)

Bachelor's degree or Advanced Diploma (NQF 7)

Diploma (NQF 6)

Tools

Project management tools

Job description

Strategic Project and Operations Coordinator (Post Level 8)

Department Description/Departement Beskrywing

Institutional Strategy, Research and Analytics (ISRA)

The Division for Institutional Strategy, Research and Analytics (ISRA) advances institutional strategy and safeguards the integrity of institutional information at Stellenbosch University (SU). It manages the institutional strategy process, oversees strategic and institutional projects, integrates and protects institutional information, and enables evidence-led, data-informed decision-making.

This post sits in Institutional Strategy Enablement (ISE), the function within ISRA that enables the University's strategy rather than owning or delivering it. The role is in the projects, change and delivery specialism.

Strategic Project and Operations Coordinator (Post Level 8)

(Stellenbosch Campus)

Ref. REC/402/0926

The Role

The Strategic Project and Operations Coordinator is responsible for the coordination and operational management of key processes supporting the project delivery function, with responsibility across three pillars: administration and coordination of the Strategic Fund, the effective administration of project management tools, and project coordination support to project managers.

The role coordinates competing demands across these responsibilities and ensures that key processes, systems, records, project support activities and reporting are effectively and consistently applied and maintained.

Duties/Pligte

• Coordinating and overseeing the Strategic Fund application cycle, including application records, disbursement tracking and process documentation, and associated administrative requirements.
• Overseeing the administration and effective use of project management tools, including user management, template administration, data integrity, user guidance and training.
• Providing project coordination and delivery support to project managers - scheduling, meeting packs, minutes, action tracking, filing and documentation - and coordinating assigned actions through to completion.
• Supporting the annual strategy planning timeline and managing and maintaining reporting templates and the institutional calendar.
• Developing, maintaining and embedding process guides and standard operating procedures, acting as the point of liaison for stakeholders on process queries, and overseeing the integrity, accessibility and organisation of the function's records and document store, applying version control and SU document-control and recordkeeping practice.

Job Requirements/Pos Vereistes

• A relevant qualification in project management, business or public administration, or a related field. Qualification and relevant experience will be considered: an honours degree or postgraduate diploma (NQF 8) with at least three years' relevant experience, a bachelor's degree or advanced diploma (NQF 7) with at least five years' relevant experience, a diploma (NQF 6) with at least eight years' relevant experience.
• Proven experience in project coordination, administration or project support, including administering project management tools and maintaining process documentation.
• The ability to build and maintain effective relationships with internal and external stakeholders.
• Working knowledge of project management tools and methodology.
• Strong analytical, problem-solving and critical thinking skills.
• The ability to assess information, consider implications and make timely decisions.
• The ability to work independently and collaborate effectively with colleagues and teams.

Recommendation/Aanbeveling

• Experience in a higher education or comparably complex institutional environment.
• Familiarity with Strategic Fund processes.
• Proficiency in reading and understanding Afrikaans.

Currency Commencement Date01-Dec-2026 Closing Date15-Oct-2026 Amount of Travel Work At Home