Sports Club Administrator

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Professional growth opportunities

Job summary

Placements24 is seeking a Sports Club Administrator in Mossel Bay, Western Cape. The role involves managing day-to-day club operations, member relations, event support, and facility management to ensure a welcoming experience for members and visitors.

You will handle administrative tasks, coordinate bookings, and liaise with coaches, staff, and external providers, ensuring smooth operation and safety across the clubhouse and facilities.

Qualifications

• A Grade 12 certificate or equivalent; further qualification in administration or a related field is advantageous.
• Minimum of 3 years of administrative or customer service experience, preferably in a sports/club environment.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Manage all administrative functions of the sports club, including membership records, inquiries, and renewals.
• Handle correspondence, emails, and phone calls professionally and efficiently.
• Assist with planning and coordination of club events, competitions, and social gatherings.
• Manage bookings for facilities, courts, and other club resources.
• Oversee club records, databases, and filing systems.
• Process payments, petty cash, and basic bookkeeping tasks.
• Liaise with coaches, staff, volunteers, and external service providers.
• Ensure clubhouse and facilities are well-maintained, presentable, and safe.

Skills

Organization

Communication

Customer service

Microsoft Office

Education

Grade 12

Tools

Microsoft Office

Job description

About the Role

Our client, a well-established entity in the Leisure & Sports sphere, is seeking an efficient and personable Sports Club Administrator to manage the day-to-day operations of their facilities located in Mossel Bay, Western Cape. This crucial role involves handling administrative tasks, member relations, event support, and general facility management to ensure a smooth and enjoyable experience for all members and visitors. The ideal candidate will be highly organized, possess excellent communication skills, and have a passion for sports and community building. You will be the first point of contact for many members and will play a key role in fostering a positive and welcoming atmosphere. This is a fantastic opportunity to contribute to the success of a beloved local sports club in Mossel Bay.

Key Responsibilities

• Manage all administrative functions of the sports club, including membership records, inquiries, and renewals.
• Handle incoming and outgoing correspondence, emails, and phone calls professionally and efficiently.
• Assist with the planning and coordination of club events, competitions, and social gatherings.
• Manage bookings for facilities, courts, and other club resources.
• Oversee the maintenance of club records, databases, and filing systems.
• Process payments, manage petty cash, and assist with basic bookkeeping tasks.
• Liaise with club coaches, staff, volunteers, and external service providers.
• Ensure the clubhouse and facilities are well-maintained, presentable, and safe for members and guests.
• Provide information and support to members regarding club activities, policies, and services.
• Assist in marketing and promotional activities to attract new members and retain existing ones.

Requirements

• A Grade 12 certificate or equivalent; further qualification in administration or a related field is advantageous.
• A minimum of 3 years of experience in an administrative or customer service role, preferably within a sports or club environment.
• Excellent organizational and time-management skills, with a keen eye for detail.
• Strong interpersonal and communication skills, with the ability to interact positively with diverse individuals.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with membership management software is a plus.
• Ability to handle multiple tasks and prioritize effectively.
• A proactive attitude and a willingness to take initiative.
• A genuine interest in sports and recreational activities.
• Discretion and ability to handle confidential information.
• Experience with basic financial administration and cash handling.

Benefits

This hybrid role offers a balance between office-based responsibilities and the flexibility to work remotely on certain days, contributing to a better work-life integration. Our client offers a competitive salary, a supportive team environment, and opportunities for professional growth within the Leisure & Sports sector. You will be an integral part of a vibrant community club in Mossel Bay, playing a key role in its smooth operation and member satisfaction. Enjoy a role where your organizational skills and passion for sports make a real difference.