Site Administrator - VKB Fuels, Prieska

VKB Agriculture; Noord-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

VKB Group seeks a Fuels Site Administrator to manage daily admin for the fuel forecourt, convenience store and quick service restaurant. This hands-on role acts as second in command and primary contact for staff and suppliers when the Site Manager is away, ensuring compliance and smooth operations.

The role requires solid admin, retail, and financial administration experience, with strong attention to detail and the ability to work independently.

Qualifications

• Grade 12 qualification completed.
• Code A Driver’s License required.
• 2–3 years of relevant administrative experience.
• Bookkeeping qualification is an advantage.

Responsibilities

• Cash-ups, fuel readings, and banking processes daily.
• Stock management for C-Store and bakery including pricing.
• Staff administration: rosters, onboarding, training schedules.
• General site admin: invoices, payments, and reporting.

Skills

Admin skills

Attention to detail

Independent worker

Retail environment

NAV/Power BI experience

Education

Grade 12

Code A Driver’s License

2–3 years admin experience

Bookkeeping qualification

Tools

NAV

Power BI

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company, providing support to farmers and producing straight-from-the farm-foods for consumers. Apart from the various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK. Our roots are firmly planted in agriculture with farming at our core, continuously growing and evolving throughout the years.

Starting with providing everything needed on the farm to produce food, we now also operate in all areas of the food supply chain: processing, logistics, and national and global market channels.
This “house of brands” we’ve established with the support of our farmer shareholders is the foundation for building the agribusiness of the future.

Job Description:

Join VKB Fuels as a Fuels Site Administrator, responsible for the daily admin of our fuel forecourt, Convenience Store, and Quick Service Restaurant. This role suits someone detail-oriented with solid admin and retail experience.

VKB Fuels is seeking an experienced and highly capable Fuels Site Administrator to take ownership of the full administrative, financial, and operational support functions of our fuel forecourt, Convenience Store, and Quick Service Restaurant.

This is a hands-on role suited to a confident professional with strong retail, fuel, and financial administration experience who can operate independently, support site leadership, and ensure best-in-class compliance, reporting, and controls across the site.

About this role:

• Serve as the second-in-command on site, assuming full operational and administrative responsibility in the absence of the Site Manager
• Act as the primary point of contact for staff, suppliers, and service providers when the Site Manager is not available
• Handle and resolve customer queries, escalations, and complaints professionally, ensuring service standards are upheld and issues are closed out effectively
• Make informed, time-sensitive decisions to ensure continuity of operations and minimal disruption to site activities
• Support the Site Manager with day-to-day operational leadership, problem-solving, and workflow coordination
• Monitor staff performance on shift, address minor disciplinary or operational issues, and escalation matters where necessary
• Ensure compliance with company policies, safety standards, and operational procedures during all shifts under their control

Minimum Requirements:

• Grade 12
• Code A Driver’s License
• 2–3 years’ relevant admin experience
• Computer literate (MS Office essential)
• Bookkeeping qualification will be an advantage

Duties & Responsibilities:

Cash-up, Fuel Reconciliations & Banking

• Perform daily cash-ups, fuel readings, and banking
• Submit day-end documents and reports to head office
• Assist with CIT collections and address discrepancies

Stock Management

• Order, receive and issue stock for C-Store and bakery
• Reconcile stock vs sales and manage returns
• Conduct regular stock checks and ensure accurate pricing

Staff Administration & Planning

• Create and manage rosters for cashiers and pump attendants
• Oversee onboarding, uniforms, and training schedules
• Maintain all health and safety staff documentation

General Site Administration

• Process invoices, payments, and customer accounts
• Handle admin-related audit items and system reporting
• Act as backup for Site Manager and secondary key holder

Skills & Competencies:

• Strong administrative and organisational skills
• Attention to detail and numerical accuracy
• Reliable, honest, and able to work independently
• Comfortable in a retail/fuel environment
• Experience with NAV, Power BI, or similar systems is a plus

Other Information:

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities.