Site Administrator

Marvel Placement Consultants; Mooinooi; On-site; ZAR 240,000 - 420,000; Full time

Job summary

Marvel Placement Consultants is seeking a Site Administrator for a leading mining operation in Mooi Nooi, Northwest. The role supports site operations with administrative, planning, compliance and reporting duties, ensuring accurate management of timesheets, records, checklists and documentation.

The ideal candidate has advanced Excel skills and mining experience, with responsibility for timesheet verification, reporting, dashboards, and coordination with contractors and service providers to

Qualifications

• Minimum of 5 years’ experience in a Site Administration or similar role.
• Previous mining site administration experience highly preferred.
• Previous experience within the mining sector preferred.
• Relevant Diploma or Certificate in Business Administration, Office Administration, Project Administration or related field.
• Advanced Microsoft Excel skills are essential.
• Experience working with Microsoft Dynamics 365 Finance & Operations (D365 F&O) would be advantageous.
• Proven experience creating Excel-based timesheets and reporting.
• Experience creating and maintaining Pivot Tables, Pivot Charts, Dashboards, VLOOKUPs, XLOOKUPs, SUMIFs, COUNTIFs, and reporting templates.
• Experience compiling availability reports, workforce reports, checklist reports, and compliance documentation.
• Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems advantageous.

Responsibilities

• Manage and maintain Excel-based employee and contractor timesheets.
• Assist with administration, verification, and reporting of personnel timesheets using Excel.
• Compile, update, and maintain availability reports using Excel.
• Prepare and maintain checklist reports and compliance trackers.
• Generate management reports using Pivot Tables, Pie Charts, Bar Charts, SUMIFs, and other advanced Excel functions.
• Track attendance, overtime, leave, and workforce allocation records.
• Maintain site planning schedules, trackers, and administrative databases.
• Interacts with contractors and service providers regarding compliance requirements and outstanding documentation.
• Follow up on outstanding checklists, compliance requirements, corrective actions, and supporting documentation.
• Prepare, update, and maintain operational checklists and compliance records.
• Create and process stores requests using D365.
• Create and maintain manual job cards and job tracking registers using Excel.
• Monitor outstanding actions and ensure timely follow-up with stakeholders.
• Maintain filing systems for site records, reports, permits, and documents.
• Support compliance by ensuring records are complete and audit-ready.
• Assist with contractor administration and onboarding documentation.
• Compile and distribute meeting minutes, action registers, and progress reports.
• Liaise with site supervisors, management, contractors, and support departments.

Skills

Advanced Excel

Attention to detail

Time management

Education

Diploma or Certificate in Admin/Office/Project Administration

Grade 12 (Matric)

Tools

Microsoft Excel

Pivot Tables / Pivot Charts

VLOOKUP / XLOOKUP

Excel-based reporting

Microsoft Dynamics 365 (D365 F&O)

Job description

Site AdministratorA leading mining operation based in Mooi Nooi, Northwest is currently recruiting for a Site Administrator to join their team. The successful candidate will provide administrative, planning, compliance, and reporting support to site operations, ensuring the accurate management of timesheets, records, checklists and operational documentation. This role requires advanced Microsoft Excel skills and previous experience within a mining environment.

• Minimum of 5 years’ experience in a Site Administration or similar role.
• Previous mining site administration experience highly preferred.
• Previous experience within the mining sector preferred.
• Relevant Diploma or Certificate in Business Administration, Office Administration, Project Administration or related field.
• Advanced Microsoft Excel skills are essential.
• Previous experience working with Microsoft Dynamics 365 Finance & Operations (D365 F&O) would be advantageous.
• Proven experience working extensively with Excel-based timesheets and reporting.
• Experience creating and maintaining Pivot Tables, Pivot Charts, Pie Charts, Bar Charts, Dashboards, VLOOKUPs, XLOOKUPs, SUMIFs, COUNTIFs, and reporting templates.
• Experience compiling availability reports, workforce reports, checklist reports, and compliance documentation.
• Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems advantageous.

Minimum Requirements:

• Minimum of 5 years’ experience in a Site Administration or similar role.
• Previous mining site administration experience highly preferred.
• Previous experience within the mining sector preferred.
• Grade 12 (Matric) essential.
• Relevant Diploma or Certificate in Business Administration, Office Administration, Project Administration or related field.
• Advanced Microsoft Excel skills are essential.
• Previous experience working with Microsoft Dynamics 365 Finance & Operations (D365 F&O) would be advantageous.
• Proven experience working extensively with Excel-based timesheets and reporting.
• Experience creating and maintaining Pivot Tables, Pivot Charts, Pie Charts, Bar Charts, Dashboards, VLOOKUPs, XLOOKUPs, SUMIFs, COUNTIFs, and reporting templates.
• Experience compiling availability reports, workforce reports, checklist reports, and compliance documentation.
• Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems advantageous.

Roles and Responsibilities:

• Manage and maintain Excel-based employee and contractor timesheets.
• Assist with the administration, verification, and reporting of personnel timesheets using Microsoft Excel.
• Compile, update, and maintain availability reports using Microsoft Excel.
• Prepare and maintain checklist reports and compliance trackers.
• Generate management reports using Pivot Tables, Pie Charts, Bar Charts, SUMIFs, and other advanced Excel functions.
• Track employee attendance, overtime, leave, and workforce allocation records.
• Maintain site planning schedules, trackers, and administrative databases.
• Interact with contractors and service providers regarding compliance requirements and outstanding documentation.
• Follow up on outstanding checklists, compliance requirements, corrective actions, and supporting documentation.
• Prepare, update, and maintain operational checklists and compliance records.
• Create and process stores requests using Microsoft Dynamics 365 (D365).
• Create and maintain manual job cards and job tracking registers using Excel.
• Monitor outstanding actions and ensure timely follow-up with relevant stakeholders.
• Maintain accurate filing systems for site records, reports, permits, and operational documentation.
• Support compliance requirements by ensuring all records are complete, accurate, and audit-ready.
• Assist with contractor administration, onboarding documentation, and record management.
• Compile and distribute meeting minutes, action registers, and progress reports.
• Liaise with site supervisors, management, contractors, and support departments.
• Ensure all administrative processes are completed in accordance with company policies and site procedures.
• Provide general administrative support to site management and operational teams.

Closing Date:

Submissions for this vacancy will close on 19 October 2026. Late applications may still be considered until 10 November 2026.

PoPI Act Compliance:

Marvel Placement Consultants adheres to the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”