Senior Records Management Consultant

present Faranani; South Africa; On-site; ZAR 400 000 - 500 000; Full time

Job summary

An established industry player is seeking a Records Management Consultant with extensive experience in both paper-based and electronic records management. This vital role involves developing and managing a comprehensive records management program that aligns with organizational objectives while ensuring compliance with regulatory standards. The ideal candidate will possess a strong background in information management, excellent communication skills, and the ability to lead a team effectively. Join a forward-thinking organization where your expertise will contribute to enhancing governance and operational efficiency through sound records management practices.

Qualifications

• 10+ years of experience in Records Management required.
• Knowledge of governmental environment and information management.

Responsibilities

• Develop and manage an organization-wide records management programme.
• Ensure compliance with NARSSA Act and other regulatory requirements.
• Implement a records management policy for effective information management.

Skills

Good communication

Teamwork

Planning and time management

Influencing

Managing performance

Managing projects

Change management

Understanding of information systems

Understanding of metadata systems

Education

National Diploma in Information Management

Bachelor’s degree in Information Management

Relevant training by National Archives

Job description

The records management consultant should at least have 10 years’ experience in Records Management.

1. Purpose of the post:

• To develop and manage an organization-wide records management programme designed to ensure that record keeping and records management practices effectively meet the organization’s objective.
• To ensure that the records management practices of the office comply with the requirements of the National Archives and Records Services of South Africa (NARSSA) Act no. 43, 1996 as amended or its provincial equivalent, as well as other regulatory requirements.

2. Description of tasks

• To ensure that records management is an objective in the government body’s strategy and strategic plan.
• To determine the current record keeping and record management situation and ensure that relevant information is available regarding the record keeping and records management practices of the government body as well as the private sector.
• Ensure that information contained in records is managed effectively throughout the organisation by drafting and implementing a records management policy.
• To ensure that records management staff understand their responsibilities and acquire the necessary skills to manage records effectively.
• To ensure that all records are kept in safe custody.
• To ensure that there is a systematic disposal programme in place.
• To ensure that all audio-visual records are managed according to the prescribed regulatory requirements and good governance.
• To ensure that all electronic records are managed according to the prescribed regulatory requirements and good governance.
• To ensure that there are evaluation criteria in place to monitor compliance with sound records management practices.

3. Competency requirements

Knowledge

• Knowledge of the governmental environment.
• Knowledge of information management.
• Specialist knowledge of records management practices.
• Understanding of the most prevalent systems being used.
• Knowledge of relevant standards as well as the statutory and regulatory framework relating to records management.

Skills

• Good communication.
• Teamwork.
• Planning and time management.
• Influencing.
• Managing performance.
• Managing projects.
• Change management.
• Basic understanding of how information systems are designed and process data.
• Thorough understanding of metadata systems.

4. Qualification:

• Relevant National Diploma or Bachelor’s degree in Information Management and/or Records Management.
• Relevant training presented by the National Archives and Records Services of South Africa or any relevant training institute.

5. Experience:

• Extensive experience in the field of paper-based records management.
• Experience in the field of electronic records management.
• Extensive experience as a manager.
• Project management experience.
• Change management experience.