Senior Conveyancing Transfer Specialist

Frogg Recruitment; Boksburg; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Frogg Recruitment in Boksburg is seeking a Senior Transfer Secretary to manage the full transfer lifecycle, from instruction to final registration and post-settlement accounting.

The ideal candidate will have deep conveyancing expertise across estate agent transfers, sheriff transfers, and deceased estate transfers, with strong communication and organizational skills to liaise with clients, banks, and the Deeds Office. A valid driver's license is essential.

Qualifications

• Minimum 5–8 years’ experience in conveyancing transfers.
• Extensive knowledge of estate agent transfers, sheriff transfers, and deceased estate transfers.
• Proficient with GhostConvey or LexisConvey.

Responsibilities

• Take full ownership and manage the end-to-end transfer process from initial instruction through to final registration and archiving.
• Review Agreements of Sale, Deeds of Sale, and title conditions to identify and monitor suspensive conditions, special conditions, and potential legal hurdles.
• Ensure strict compliance with FICA regulations by collecting, verifying, and validating all statutory identification and supporting documentation.
• Draft standard transfer documentation using conveyancing software (GhostConvey / LexisConvey), including Powers of Attorney, Declarations, and Affidavits.
• Process deceased estate transfers, including liaising with Executors, obtaining Master's Consent, and drafting required estate papers.
• Process sheriff transfers (sales in execution), including reviewing court orders and liaising with the Sheriff.
• Liaise continuously with estate agents to track deal milestones and secure commission documentation.
• Submit applications for Rates Clearance, SARS eFiling Transfers, and HOA consents.
• Prepare statements of account for Purchasers and Sellers and reconcile transfer batches for lodgement.
• Monitor Deeds Office tracking stages and resolve examiner notes promptly.
• Provide milestone updates to buyers, sellers, agents, mortgage originators and banks.
• Attend to post-registration requirements including disbursement of proceeds and archiving.

Skills

Conveyancing

Communication

Organization

Independent work

Driver's license

Education

Matric

Conveyancing qualification

Tools

GhostConvey

LexisConvey

Job description

Frogg Recruitment in Boksburg is seeking a Senior Transfer Secretary to manage the full transfer lifecycle, from instruction to final registration and post-settlement accounting.

The ideal candidate will have deep conveyancing expertise across estate agent transfers, sheriff transfers, and deceased estate transfers, with strong communication and organizational skills to liaise with clients, banks, and the Deeds Office. A valid driver's license is essential.