Senior Clerk

AVBOB Group; South Africa; On-site; ZAR 150,000 - 210,000; Full time

Job summary

Avbob Group in Soweto, Gauteng is seeking an organized Administrative Clerk to join our office-based team. You will support daily operations, manage records, handle correspondence, and assist with data entry and reporting.

The role requires at least 1 year in an administrative or clerical capacity, solid Microsoft Office skills, good communication, reliability, and the ability to follow instructions. A matric certificate is required, with a willingness to learn and contribute to the local

Qualifications

• Minimum 1 year of experience in an administrative or clerical role.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Solid written and verbal communication abilities.
• Ability to follow instructions and manage tasks efficiently.
• Willingness to learn and develop administrative skills.
• Reliable and punctual for an office-based role in Soweto.
• Legally allowed to work in South Africa.
• Matric required; additional admin training is a plus.

Responsibilities

• Maintain organized filing systems (physical and digital).
• Handle incoming/outgoing correspondence and direct calls.
• Assist with data entry and updating records in systems.
• Prepare basic documents, memos, and reports.
• Assist in maintaining office supplies and inventory.
• Provide general administrative support to the team.
• Coordinate meeting schedules and office logistics.
• Ensure adherence to procedures and company policies.
• Maintain a clean and organized workspace.
• Handle inquiries from clients or stakeholders professionally.

Skills

Organizational skills

Communication skills

Reliability

Punctuality

Education

Matriculation certificate

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking an organized and reliable Administrative Clerk to join their team in Soweto, Gauteng. This is a full-time, office-based position focused on providing essential administrative support to ensure the smooth running of daily operations. The ideal candidate will be detail-oriented, possess good communication skills, and be capable of managing a variety of administrative tasks efficiently. We are looking for someone proactive, with a strong work ethic, who is eager to contribute to a positive and productive work environment. This role is perfect for an individual looking to build their career in administration within a community-focused organization. You will be instrumental in maintaining records, handling correspondence, and supporting the team in Soweto.

Key Responsibilities

• Assist with managing and maintaining organized filing systems, both physical and digital.
• Handle incoming and outgoing correspondence, including sorting mail and directing calls.
• Support with data entry and updating records in various systems.
• Prepare basic documents, memos, and reports as directed.
• Assist in maintaining office supplies and inventory levels.
• Provide general administrative support to team members and management.
• Help coordinate meeting schedules and office logistics.
• Ensure adherence to office procedures and company policies.
• Maintain a clean and organized workspace.
• Handle inquiries from clients or stakeholders with professionalism.

Requirements

• Minimum of 1 year of experience in an administrative or clerical role.
• Good organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Basic written and verbal communication skills.
• Ability to follow instructions and manage assigned tasks effectively.
• A willingness to learn and develop administrative skills.
• Must be reliable and punctual for an office-based role in Soweto.
• Must be legally authorized to work in South Africa.
• A matriculation certificate is required; further administrative training is an advantage.

Benefits

• Competitive starting salary appropriate for the role.
• Opportunity to gain valuable administrative experience in a supportive setting.
• Stable, full-time employment within the Gauteng region.
• Potential for training and future career progression within the company.
• Be part of a team dedicated to serving the local community.

Additional Information

**Job Number**
**Job Category** Finance & Accounting
**Location** 42 The High Street, Melrose Arch, Johannesburg Gaute 2076, South Africa
VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Check figures, postings, and documents for accuracy. Organise, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyse computerized financial information. Classify, code, and summarise numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures. Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved. Prepare daily consolidated deposits of cash received by all cash handling employees. Document, maintain, communicate, and act upon all cash variances. Prepare, maintain, and administer all cashier banks and contracts.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and co-workers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by supervisors.
**CRITICAL TASKS**
Policies and Procedures
+ Maintain confidentiality of proprietary materials and information.
+ Protect the privacy and security of guests and co-workers.
+ Follow company and department policies and procedures.
+ Perform other reasonable job duties as requested by supervisors.
Communication
+ Speak to guests and co-workers using clear, appropriate and professional language.
+ Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
+ Talk with and listen to other employees to effectively exchange information.
+ Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
Working with Others
+ Support all co-workers and treat them with dignity and respect.
+ Develop and maintain positive and productive working relationships with other employees and departments.
+ Partner with and assist others to promote an environment of teamwork and achieve common goals.
+ Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Physical Tasks
+ Enter and locate work-related information using computers and/or point of sale systems.
+ Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
General Finance and Accounting
+ Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
+ Organise, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
+ Record, store, and/or analyze information using property software.
+ Control and secure cash and cash equivalents for property according to cash handling policy and procedures.
+ Maintain accurate electronic spreadsheets for financial and accounting data.
+ Access computerized financial information to answer general questions as well as those related to specific accounts.
+ Code documents according to company policies and procedures.
+ Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
+ Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
+ Generate finance/accounting reports from computer system as needed.
+ Complete period-end closing procedures and reports as specified.
+ Audit statistical, financial, accounting, auditing, or payroll reports and tables.
Accounts Receivable
+ Prepare, review, and issue bills, invoices, and account statements according to company procedures.
+ Transfer direct billing accounts from guest ledger to accounts receivable and file according to company policies and procedures.
+ Review group master bills for accuracy.
General Cashier
+ Audit cashier banks periodically according to SOPs.
+ Document, maintain, communicate, and act upon all cash variances according to SOPs.
+ Maintain a safe fund to meet the cash operational needs of the property.
+ Prepare daily consolidated deposits of cash received by all cash handling employees.
+ Prepare, maintain, and administer all cashier banks and contracts.
+ Maintain, distribute, and record all petty cash according to SOPs.
**CRITICAL COMPETENCIES**
Analytical Skills
+ Computer Skills
+ Arithmetic Computation
+ Learning
Interpersonal Skills
+ Team Work
+ Interpersonal skills
Communications
+ English Language Proficiency
+ Communication
Personal Attributes
+ Integrity
+ Dependability
Organization
+ Detail Oriented
General Finance and Accounting
+ Microsoft Office
**PREFERRED QUALIFICATIONS**
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None**At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected