Senior Admin Assistant

JenRecruitment PTY Ltd; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable recruitment agency in South Africa is seeking a Senior Administrative Assistant to provide high-level administrative support in Johannesburg. The ideal candidate will have a Matric certificate, strong experience in administrative roles, and proficiency in Microsoft 365. Responsibilities include managing filing systems, resolving client queries, and supporting management with daily tasks.

Qualifications

• Over the age of 25.
• Minimum three to five years administrative experience in a senior role.

Responsibilities

• Manage and maintain accurate filing systems.
• Handle and resolve client queries promptly.
• Prepare and format reports, presentations, and correspondence.
• Assist in planning and coordinating administrative processes.
• Support management with diary coordination.
• Liaise with internal teams.

Skills

Proficiency in Microsoft 365

Bilingual in Afrikaans and English

Organizational skills

Time management skills

Problem-solving ability

Education

Matric (Grade 12)

Job description

Overview

Our client based in Gauteng is looking to hire a Senior Administrative Assistant who will provide high-level administrative and operational support to ensure the smooth running of office processes. This role will be responsible for file planning, issuing and compliance management, handling client queries, and supporting management with day-to-day tasks.

Minimum Requirements

• Matric (Grade 12) essential
• Over the age of 25
• Minimum three to five years proven administrative experience in a senior role
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint essential)
• Bilingual in Afrikaans and English (read, write, speak)
• Strong organizational and time management skills
• Own reliable transport

Key Responsibilities

• Manage and maintain accurate filing systems, ensuring compliance requirements are met
• Handle and resolve client queries promptly and professionally
• Prepare and format reports, presentations, and correspondence
• Assist in planning and coordinating administrative processes
• Support management with diary coordination and meeting preparation
• Liaise with internal teams to ensure smooth workflow
• Maintain confidentiality of sensitive company and client information

Skills & Competencies

• Self-motivated and proactive, with strong initiative
• Driven and results-oriented
• High attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently with minimal supervision
• Strong problem-solving ability

Note: If you do not hear from us within 14 days, please consider your application for this role unsuccessful. By submitting your application for this position, you consent to the retention of your personal information in our database for future employment opportunities. You also grant permission for your details to be reviewed by third parties solely for recruitment and employment purposes. Additionally, you confirm that all information provided is accurate and truthful.