Retail Property Admin & Lease Support Specialist

Excellerate JHI; KwaZulu-Natal; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Excellerate JHI is seeking a Property Administrator to provide essential administrative and financial support in a retail shopping centre setting. You will manage lease details, debtor accounts and contract administration, working with tenants and internal teams to ensure accurate information and timely actions.

The role requires attention to detail, strong organisation, and experience with property management systems, MS Office, and compliance with FICA/POPIA standards.

Qualifications

• Minimum Grade 12, preferably with Accounting or related commercial subject.
• At least 2 years' experience in property administration, lease administration or debtor administration.
• Practical knowledge of commercial leasing processes and lease documentation.
• Sound understanding of debtor management and financial administration.
• FICA knowledge relevant to tenant onboarding, KYC and lease administration.
• POPIA awareness and data protection considerations.
• Experience preparing and maintaining lease-related and financial documentation.

Responsibilities

• Monitor tenant debtor accounts and follow up on outstanding rental and charges.
• Investigate short payments, credit balances and disputed amounts.
• Allocate payments and process journals or corrections where required.
• Reconcile tenant accounts and resolve discrepancies.
• Maintain accurate collection notes and follow-up dates.
• Support lease administration, renewals and documentation.
• Assist with tenant credit vetting and turnover rental administration.
• Ensure deposits, guarantees and lease securities are tracked and documented.
• Coordinate with tenants, brokers and internal teams for data integrity.

Skills

Attention to detail

Organisational skills

Communication

Problem solving

Tenant liaison

Education

Grade 12 with Accounting

Tools

SAP

MDA

Excel

Word

Outlook

Job description

Excellerate JHI is seeking a Property Administrator to provide essential administrative and financial support in a retail shopping centre setting. You will manage lease details, debtor accounts and contract administration, working with tenants and internal teams to ensure accurate information and timely actions.

The role requires attention to detail, strong organisation, and experience with property management systems, MS Office, and compliance with FICA/POPIA standards.