Research Ethics Administrator

Mancosa; Durban; On-site; ZAR 240,000 - 340,000; Full time

Job summary

MANCOSA, a DHET registered private higher education distance education provider, invites applications for an Ethics Administrator in Durban. The role supports postgraduate research success by administering databases, coordinating ethical clearance processes, recruitment, events, and general administration.

Key duties include organizing EC meetings, processing applications, onboarding candidates, reporting metrics, and coordinating induction sessions while handling confidential information with

Qualifications

• Demonstrated experience in administrative coordination within academic, research, or compliance environments.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
• Familiarity with research ethics processes or exposure to academic research administration (advantageous).

Responsibilities

• Administer ethical clearance applications accurately and within set timelines.
• Organize EC meetings, including invitations, venue, and refreshments; take accurate minutes.
• Support recruitment and onboarding of postgraduate research candidates and coordinate induction sessions.
• Manage databases, generate regular stakeholder reports, and respond to queries promptly.
• Coordinate workshops, events, and ad hoc research initiatives; maintain contracts and records.

Skills

Administrative coordination

Microsoft Office

Documentation management

Tools

Word

Excel

Outlook

PowerPoint

Job description

Job category: Others: Education and Training

Location: Durban

Contract: Fixed Term Contract

Remuneration: Market Related

EE position: Yes

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offeringundergraduate and postgraduate business qualifications, has the following vacancy available:Ethics Administrator - DurbanPurpose of the RoleTo support postgraduate research student success by efficiently administering databases and coordinating key processes related to ethical clearance, recruitment, events, and general administration.

Key Responsibilities

1. Administration of Ethical Clearance Applications

Responsibilities:

• Process all ethical clearance (EC) applications accurately and within set timelines.
• Allocate applications promptly to appropriate EC panel members.
• Organize EC meetings, including invitations, venue, and refreshments.
• Prepare clear agendas and take accurate minutes for EC meetings.
• Report on EC applications and related statistics as per agreed metrics.

Responsibilities:

• Assist in recruitment and onboarding of postgraduate research candidates.
• Collect and organize all application documents for review.
• Arrange panel review meetings and communicate outcomes to applicants.
• Coordinate induction sessions and ensure all documents (contracts, etc.) are signed and filed.
• Provide regular reports on stakeholder engagement metrics.

3. Events and General Meetings

Responsibilities:

• Organize virtual and in-person induction sessions for research candidates.
• Coordinate stakeholders’ consultative workshops, sessions, and events.

4. General Administration

Responsibilities:

• Respond promptly to queries via email, phone, or face-to-face.
• Manage administrative databases efficiently and accurately.
• Follow up with candidates on induction attendance and return of signed agreements.
• Distribute relevant guidelines, templates, and resources to stakeholders.
• Support ad-hoc administrative requests from management.

5. Assistance with Ad Hoc Events

Responsibilities:

• Support research initiatives and events as required (e.g., research committee meetings, student engagement).

Minimum Qualifications and Experience

• Demonstrated experience in administrative coordination within an academic, research, or compliance environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
• Familiarity with research ethics processes or exposure to academic research administration (advantageous).

Key Competencies and Attributes

• Exceptional attention to detail and a meticulous, organised approach to documentation and recordkeeping.
• Excellent written and verbal communication skills.
• Highly efficient, adaptable, and proactive, with the ability to manage multiple priorities and deadlines.
• Demonstrated professionalism, integrity, and discretion in handling confidential information.
• Ability to work independently and collaboratively in a fast-paced, process-driven environment.
• Strong problem-solving and initiative-taking mindset.