Repository Technician

Fred Hutch; Cape Town; On-site; ZAR 480,000 - 720,000; Full time

Job summary

Fred Hutchinson Cancer Center in Seattle seeks a Repository Technician to oversee the laboratory specimen repository, maintain cold chain integrity, and manage related documentation. The role also covers equipment maintenance, safety, and regulatory compliance in a high‑volume research setting.

The candidate should have a relevant degree and at least 5 years of GCLP‑compliant laboratory experience, with proficiency in LIMS and regulatory practices.

Qualifications

• Bachelor's degree or BTech in a relevant field (e.g., Biomedical Technology) or equivalent diploma/certification.
• Minimum 5 years’ experience in a GCLP-compliant or auditable lab environment in South Africa.
• Experience with LIMS for specimen management; LDMS/LabWare advantageous.

Responsibilities

• Oversee day-to-day operation and organization of the laboratory specimen repository, ensuring specimen integrity, traceability, and cold chain management.
• Coordinate repository equipment maintenance, calibration, qualification and servicing to ensure compliance and readiness.
• Promote laboratory safety, conduct risk assessments, support EHS/GCLP compliance, and deliver safety training.
• Perform quality control reviews of repository, equipment and safety documents; maintain SOPs and assist audits and CAPAs.

Education

Bachelor's degree or BTech in Biomedical Technology or related field

Tools

LIMS (Laboratory Information Management System)

Job description

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Repository Technician

Fred Hutch

Posted today

Job Description

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Responsibilities

• Repository (50%) Oversee the day‑to‑day operation and organization of the laboratory specimen repository, ensuring specimen integrity, traceability, and uninterrupted cold chain management within liquid nitrogen and –80°C storage systems. Maintain accurate specimen inventories and records within the Laboratory Information Management System (LIMS), ensuring timely data entry, inventory reconciliation, system updates, and liaison with laboratory staff and vendors as required. Coordinate specimen requests and perform hands‑on retrieval, accessioning, storage, shipment preparation, and distribution of specimens for internal testing and external collaborators, ensuring timely communication of sample availability, shipment schedules, and any discrepancies. Generate and/or quality control (QC) Master Thaw Lists (MTLs) and Individual Thaw Lists (ITLs) to support laboratory testing activities. Monitor repository capacity and implement strategies to optimize storage utilization, including repository reorganization, specimen consolidation, archival activities, and disposition of expired or obsolete specimens. Receive, package, ship, and document biological specimens in accordance with IATA regulations, GCLP requirements, sponsor requirements, and laboratory SOPs. Track CTAC sample controls, competency panels, locked specimens, and specimens designated for IC S, QFT, and other laboratory assays, liaising with internal and external stakeholders as required. Maintain and ensure timely submission of all required specimen inventory reports and regulatory documentation to the Department of Health. Serve as the main liaison for the laboratory and repository related issues or process improvements. Serve as the document owner for repository‑related SOPs, ensuring procedures remain current and conducting staff training on repository processes as required.
• Equipment Maintenance (20%) Coordinate the repository maintenance, calibration, qualification, and servicing of laboratory equipment to ensure operational readiness and continued compliance with GCLP and laboratory quality standards. Monitor repository equipment performance, maintenance schedules, service records, and associated documentation, identifying trends and coordinating corrective actions where necessary. Coordinate repository equipment procurement, repairs, troubleshooting, and vendor service visits as required. Liaise with suppliers to ensure the continuous availability of liquid nitrogen, dry ice, gases, and other critical laboratory consumables. Provide general support and backup support for all other laboratory equipment maintenance, calibration, qualification, and servicing from designee. Maintain equipment‑related SOPs and provide training to laboratory personnel on equipment operation and maintenance requirements. Ensure laboratory equipment and associated activities comply with institutional safety policies and regulatory requirements.
• Laboratory Operations and Safety (20%) Serve as the Laboratory Safety Officer, promoting compliance with laboratory safety policies, GCLP, and Environmental Health and Safety (EHS) requirements. Provide On‑call and after‑hours laboratory support by responding to urgent issues and ensuring continuity of critical lab operations and equipment. Conduct laboratory risk assessments, safety inspections, and follow‑up activities to ensure a safe working environment. Support compliance of the specimen repository and specimen processing laboratory with institutional and regulatory safety requirements. Coordinate and deliver laboratory safety training and maintain associated training records.
• GCLP Compliance (10%) Perform quality control reviews of repository, equipment, and safety documentation to ensure compliance with GCLP, laboratory SOPs, and applicable regulatory requirements. Draft, review, revise, and maintain laboratory SOPs and controlled documents within the quality management system. Prepare, maintain, and organize documentation required to support internal audits, external audits, inspections, and sponsor visits. Represent repository, equipment, and safety functions during internal and external audits, implementing corrective and preventive actions (CAPAs) where applicable. Other duties as assigned.

Qualifications

• Education, Certification, Qualifications and Experience Needed Bachelor’s degree or BTech in a relevant field (e.g., Biomedical Technology) or equivalent diploma/Medical Technician certification (Chemical/Clinical Pathology, Haematology, Microbiology, or Immunology). Minimum 5 years’ experience in a GCLP‑compliant or similarly auditable laboratory environment within South Africa. Proven experience with LIMS for specimen management; familiarity with LDMS and LabWare advantageous. Valid IATA certification for international biological specimen shipments. Demonstrate experience in cold‑chain management, specimen processing, and laboratory operations. Strong coordination skills to support efficient specimen handling and

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