Replication Administrator

Prescient; Wes-Kaap; On-site; ZAR 350,000 - 600,000; Full time

Job summary

Prescient is seeking a Replication Administrator to independently administer replicated fund mandates, ingest third-party trade and cash data, strike NAVs, and perform full fund accounting to produce client-specific reporting.

You will ensure daily, weekly and monthly SLAs are met, manage onboarding of new funds, maintain audit trails, and work with multiple funds and stakeholders to resolve valuation variances.

Qualifications

• Relevant tertiary qualification (e.g. B.Com, Finance, Accounting, or equivalent) preferred.
• 2 years' experience in fund/hedge fund administration, fund accounting, or investment operations.
• Working knowledge of ASISA reporting standards advantageous.

Responsibilities

• Daily Processing: receive/validate 3rd party files, capture trades and cash, resolve breaks and discrepancies.
• Weekly/Monthly Processing: perform independent NAV striking, apply valuation policy, calculate fees and accruals, review trial balance.
• Client Reporting: produce client-specific reporting packs and respond to valuation/fee queries.
• Fund Onboarding & Change: assist onboarding of new funds and test process/system changes.
• Risk, Control & Governance: maintain audit trails and flag operational risks.

Skills

Attention to detail

Analytical thinking

Problem solving

Client communication

Multi-fund management

Education

B.Com / Finance / Accounting

Tools

Fund accounting systems

Portfolio management systems

Job description

Purpose of role:

The Replication Administrator is responsible for the independent, end-to-end administration of replicated fund mandates — ingesting and processing 3rd party trade and cash data, striking an independently derived NAV, performing full fund accounting, and producing client-specific reporting. The role exists to give clients an independent check on their primary administrator, not simply to mirror data received from a 3rd party, and is central to meeting daily, weekly and monthly client SLAs across an allocated book of funds

Duties and responsibilities:

Daily Processing

• Receive and validate 3rd party trade and cash files (ASISA and non-ASISA formats) for all allocated funds.
• Capture and process trades and cash transactions accurately and within daily cut-off times.
• Investigate and resolve breaks, pricing exceptions, and reconciliation discrepancies between the replicated book and 3rd party data.
• Escalate unresolved data or file-format issues to the relevant fund accountant, 3rd party administrator, or ICT support.

Weekly / Monthly Processing

• Perform independent NAV striking for allocated funds, applying the correct valuation policy, pricing sources, and corporate actions.
• Calculate and process management, performance, trustee and other fees and expense accruals accurately.
• Prepare and self-review the full trial balance and supporting valuation working papers ahead of client and investor deadlines.
• Investigate and correct any variances between the replicated NAV and the primary administrator's NAV, documenting explanations for material differences.

Client Reporting

• Produce client-specific reporting packs, including exact replicas of segregated mandate monthly PDF valuation packs to the agreed format and deadline.
• Conduct a thorough self-review of all fee calculations and reports prior to client submission — no report should be sent without independent review.
• Respond to client and 3rd party queries on valuations, fees and reporting in a professional and timely manner.

Fund Onboarding & Change

• Support the onboarding of new local and offshore funds onto the replication administration platform, including non-ASISA source formats.
• Contribute to testing and sign-off of process or system changes (e.g. automation of file ingestion) affecting the replication administration function.
• Maintain up-to-date process documentation for all funds administered.

Risk, Control & Governance

• Adhere to all SLA, compliance, and internal control requirements applicable to the replication administration function.
• Maintain a complete and accurate audit trail for all trades, cash, fee calculations, and NAV adjustments.
• Proactively flag operational risks, control gaps, or recurring errors to the Team Leader / Ops Manager

Required experience:

• Relevant tertiary qualification (e.g. B.Com, Finance, Accounting, or equivalent) preferred.
• 2 years' experience in fund/hedge fund administration, fund accounting, or investment operations.
• Working knowledge of ASISA reporting standards and unit trust / hedge fund valuation principles advantageous.
• Experience with fund accounting or portfolio management systems advantageous.

Key competencies:

• Strong attention to detail and a self-review, quality-first mindset.
• Sound understanding of fund accounting, NAV calculation, and fee/expense processing.
• Ability to manage multiple funds, deadlines, and stakeholders concurrently.
• Strong analytical and problem-solving skills, particularly in reconciling and explaining valuation variances.
• Clear written and verbal communication for client-facing reporting and query resolution.
• Comfortable working with data across varied file formats and adapting to process/system change.

Key Performance Areas:

Performance in this role is assessed against the Replication Administration role scorecard, including but not limited to:

• Providing end-to-end services in the daily, weekly and monthly processes involved in servicing allocated funds and their investment managers.
• Accuracy and timeliness of NAV striking, fee calculations, and client reporting.
• Consistently meeting client SLAs, with evidenced self-review prior to client submission.
• Successful onboarding of new funds within agreed timelines.