Remote Administrative Coordinator

Placements24; Mossel Bay; Hybrid; ZAR 167,000 - 234,000; Full time

Benefits offered by this job

Competitive salary

Fully remote work

Online professional development

Home office stipend

Collaborative virtual team culture

Job summary

Placements24 is seeking a highly organized Remote Administrative Coordinator to support its distributed team from Mossel Bay. The role focuses on coordinating schedules, preparing documents, and facilitating smooth communication across departments in a fully remote setup.

You will handle calendar management, document formatting, and onboarding for new remote staff, contributing to an efficient, connected virtual workspace.

Qualifications

• Proven experience in an administrative support role, preferably remote.
• Excellent written and verbal communication for virtual environments.
• Ability to manage multiple tasks and deadlines independently.
• Reliable internet connection and dedicated home office space.

Responsibilities

• Coordinate virtual meetings, manage calendars, and schedule appointments for remote teams.
• Prepare and distribute internal and external communications, reports, and presentations.
• Maintain digital filing systems for easy access to documents.
• Support onboarding for new remote employees and assist with projects as needed.

Skills

Remote work experience

Strong communication

Organizational skills

Self-motivation

Tools

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client is seeking a highly organized and self-motivated Remote Administrative Coordinator to join their distributed team, supporting operations from Mossel Bay . This role is pivotal in ensuring efficient communication and operational flow across different departments and locations. You will be responsible for managing various administrative tasks remotely, coordinating schedules, preparing documents, and supporting team members wherever they are. The ideal candidate is tech-savvy, a strong communicator, and adept at managing tasks independently within a virtual environment, contributing to a productive and connected remote workforce. This is a fully remote position, offering maximum flexibility.

Key Responsibilities

• Coordinate virtual meetings, manage calendars, and schedule appointments for remote teams and external partners.
• Prepare, format, and distribute internal and external communications, reports, and presentations.
• Maintain and organize digital filing systems, ensuring easy access to important documents and information.
• Manage incoming inquiries via email and communication platforms, responding promptly and professionally.
• Assist with onboarding processes for new remote employees, providing necessary information and resources.
• Support various administrative projects as assigned, ensuring timely completion and accuracy.

Requirements

• Proven experience in an administrative support role, preferably in a remote setting.
• Excellent command of virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and cloud-based office suites.
• Strong organizational skills and the ability to manage multiple tasks and deadlines effectively in a remote setup.
• Exceptional written and verbal communication skills, tailored for remote interaction.
• High degree of self-discipline, proactivity, and problem-solving abilities.
• Reliable high-speed internet connection and a dedicated home office space.

Benefits

• Competitive salary for a remote position, reflecting experience and skills.
• Full remote work arrangement, providing ultimate flexibility.
• Opportunities for professional development and online training.
• Contribution towards home office expenses or equipment.
• A collaborative and inclusive virtual team culture focused on supporting remote employees.