Remote Administrative Specialist

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Health insurance

Remote work

Home office stipend

Professional development

Job summary

Placements24 is seeking a highly organized Remote Administrative Specialist to support operations from Mossel Bay and beyond. This fully remote role requires proactive handling of records, scheduling, and communications to keep dispersed teams aligned.

You will prepare reports and presentations, coordinate meetings, and provide project support while maintaining professional written and verbal communication for a remote setting.

Qualifications

• Proven experience in an administrative or specialist role, with a strong emphasis on remote work.
• Proficiency in Microsoft Office Suite and cloud-based collaboration tools (e.g., Google Workspace, Slack).
• Excellent organizational skills and the ability to manage multiple tasks and deadlines autonomously.
• Strong written and verbal communication skills tailored for a remote setting.
• High school diploma required; associate's or bachelor's degree in a relevant field is a plus.

Responsibilities

• Manage and maintain electronic records, databases, and filing systems.
• Coordinate virtual meetings, manage calendars, and handle appointment scheduling.
• Prepare documents, reports, and presentations using various software applications.
• Facilitate communication between remote team members and external stakeholders.
• Provide support for project management tasks and track deliverables.
• Handle general inquiries via email and phone, directing them to the appropriate resources.

Skills

Remote work

Organizational skills

Communication

Multitasking

Education

High school diploma

Associate's or Bachelor's degree (plus)

Tools

Microsoft Office Suite

Google Workspace

Slack

Job description

About the Role

Our client is seeking a highly organized and self-motivated Remote Administrative Specialist to join their dispersed team, supporting operations remotely from Mossel Bay and beyond. This role is designed for an individual who excels in managing administrative tasks independently and thrives in a virtual work environment. You will be responsible for a broad range of administrative duties, ensuring efficient communication and operational support across various departments, regardless of physical location. This is an exceptional opportunity for a professional who values autonomy and flexibility, contributing critical support functions in a fully remote capacity.

Key Responsibilities

• Manage and maintain electronic records, databases, and filing systems.
• Coordinate virtual meetings, manage calendars, and handle appointment scheduling.
• Prepare documents, reports, and presentations using various software applications.
• Facilitate communication between remote team members and external stakeholders.
• Provide support for project management tasks and track deliverables.
• Handle general inquiries via email and phone, directing them to the appropriate resources.

Requirements

• Proven experience in an administrative or specialist role, with a strong emphasis on remote work.
• Proficiency in Microsoft Office Suite and cloud-based collaboration tools (e.g., Google Workspace, Slack).
• Excellent organizational skills and the ability to manage multiple tasks and deadlines autonomously.
• Strong written and verbal communication skills tailored for a remote setting.
• High school diploma required; associate's or bachelor's degree in a relevant field is a plus.

Benefits

• Competitive salary range tailored for remote positions.
• Fully remote work arrangement, providing ultimate flexibility and work-life balance.
• Comprehensive health, dental, and vision insurance.
• Home office stipend to ensure a productive remote workspace.
• Opportunities for continuous learning and professional development in a virtual setting.