Recruitment Resourcer & Founders Associate

Scaled; South Africa; Remote; ZAR 28,000 - 32,000; Full time

Benefits offered by this job

Autonomy

Founder collaboration

Career progression

Remote work

Job summary

Scaled is seeking a Recruitment Operations & Founder’s Associate in South Africa. You’ll work across recruitment operations, sourcing and business support, partnering with the founder to build efficient processes, manage CRMs and candidate pipelines, and drive operational improvements.

The role is high ownership, with potential progression into Operations Manager or Recruitment Consultant paths and a strong emphasis on ownership, initiative and problem solving.

Qualifications

• Have previous experience in recruitment operations, recruitment administration, executive assistance, business operations or a similar role.

Responsibilities

• Take ownership of day-to-day recruitment operations and administration.
• Manage and organise the recruitment CRM, ensuring data is accurate, clean and useful.
• Build and improve recruitment processes, workflows and playbooks.
• Help document and standardise how the business operates.
• Identify inefficiencies and proactively recommend improvements.
• Help implement new recruitment technology, systems and AI tools.
• Manage candidate and client information across internal systems.
• Support the founder with recruitment delivery and operational priorities.
• Help ensure roles continue progressing even when the founder is unavailable.
• Source high-quality candidates for live recruitment assignments.
• Use LinkedIn Recruiter and other sourcing tools to identify relevant talent.
• Build targeted candidate pipelines against specific role requirements.
• Conduct market mapping and candidate research.
• Support multiple recruitment assignments as priorities change.
• Work closely with the founder to understand briefs and sourcing requirements.
• Potentially develop into a broader 180 recruitment role over time.
• Arrange interviews and manage candidate/client schedules.
• Help manage administrative tasks and follow-ups.
• Support invoice chasing and basic financial administration.
• Assist with client and candidate communications.
• Support marketing and content initiatives.
• Help with ad hoc business projects.
• Research and evaluate new tools, systems and technology.
• Take ownership of projects that improve the efficiency of the business.
• Act as a reliable second pair of hands for the founder across changing priorities.

Skills

Recruitment operations

Executive assistance

Business operations

CRM management

Sourcing

Communication skills

Tools

LinkedIn Recruiter

Recruitment CRMs

Job description

Placed by Scaled – connecting exceptional South African talent with world-class global companies

We're Looking for a Recruitment Operations Superstar

Are you highly organised, proactive and naturally good at figuring things out?

Do you enjoy taking ownership, improving processes and being the person who makes sure things actually get done?

We're hiring on behalf of a fast-growing UK recruitment business looking for an exceptional Recruitment Operations & Founder’s Associate to work closely with the founder and help build the operational infrastructure behind the business.

This is not a traditional administrative role.

We're looking for someone who can operate across recruitment, operations, systems, sourcing and general business support — someone who can walk into a problem, figure out what needs to happen and take ownership of getting it done.

You'll work closely with the founder across the day-to-day running of the business, helping to remove operational bottlenecks, improve processes, keep the recruitment engine organised and provide sourcing support when new roles come in.

If you're highly organised, proactive, commercially minded and thrive in an environment where no two days are exactly the same, we want to hear from you.

The Opportunity

This is a high-ownership role sitting at the intersection of recruitment, operations and business support.

The founder currently handles a wide range of responsibilities across the business — from recruitment delivery and CRM management to administration, invoicing, marketing and client work.

The goal of this role is to take ownership of much of that operational burden.

You'll help bring structure to the business, improve existing processes, manage systems and support recruitment delivery. When new roles come in, you'll also be expected to jump into sourcing and help build candidate pipelines.

We're looking for someone who can adapt to what the business needs, rather than someone who wants a narrowly defined job description.

Over time, this role could develop into an Operations Manager / Operations Director position, or, for the right person, evolve towards a broader 180 Recruitment Consultant role.

You’ll play a key role in keeping the business organised, efficient and moving forward.

Recruitment Operations

• Take ownership of day-to-day recruitment operations and administration.
• Manage and organise the recruitment CRM, ensuring data is accurate, clean and useful.
• Build and improve recruitment processes, workflows and playbooks.
• Help document and standardise how the business operates.
• Identify inefficiencies and proactively recommend improvements.
• Help implement new recruitment technology, systems and AI tools.
• Manage candidate and client information across internal systems.
• Support the founder with recruitment delivery and operational priorities.
• Help ensure roles continue progressing even when the founder is unavailable.

Candidate Sourcing

• Source high-quality candidates for live recruitment assignments.
• Use LinkedIn Recruiter and other sourcing tools to identify relevant talent.
• Build targeted candidate pipelines against specific role requirements.
• Conduct market mapping and candidate research.
• Support multiple recruitment assignments as priorities change.
• Work closely with the founder to understand briefs and sourcing requirements.
• Potentially develop into a broader 180 recruitment role over time.

Founder’s Associate / Business Support

You’ll also provide hands‑on support across the wider business.

• Arrange interviews and manage candidate/client schedules.
• Help manage administrative tasks and follow‑ups.
• Support invoice chasing and basic financial administration.
• Assist with client and candidate communications.
• Support marketing and content initiatives.
• Help with ad hoc business projects.
• Research and evaluate new tools, systems and technology.
• Take ownership of projects that improve the efficiency of the business.
• Act as a reliable second pair of hands for the founder across changing priorities.

What We're Looking For

We’re looking for high‑potential operators, not someone who simply wants to complete a list of administrative tasks.

The ideal candidate will:

• Have previous experience in recruitment operations, recruitment administration, executive assistance, business operations or a similar role.
• Have experience working in a fast‑paced recruitment, agency or entrepreneurial environment.
• Be highly organised with exceptional attention to detail.
• Be comfortable working across multiple priorities simultaneously.
• Have experience using CRMs and business systems.
• Be confident learning new technology and tools quickly.
• Have excellent written and verbal English.
• Be highly proactive and able to work independently.
• Have a strong process‑driven mindset.
• Be comfortable working with ambiguity.
• Be confident making recommendations and challenging existing processes.
• Have strong problem‑solving skills.
• Be commercially aware and understand the importance of getting things done.
• Be comfortable working directly with a founder or senior leader.

Recruitment Experience Is a Big Plus

Previous candidate sourcing or recruitment experience would be highly advantageous.

We’re particularly interested in candidates who have experience with:

• LinkedIn Recruiter
• Candidate sourcing
• Boolean search
• Recruitment CRMs
• Recruitment administration
• Candidate pipelines
• Recruitment agency environments
• Recruitment operations

However, you don’t need to be an experienced 180 recruiter.

If you’re exceptionally strong on the operations side, the founder is happy to train you on sourcing.

Equally, if you’re an excellent sourcer who has strong organisational and operational instincts, we’d love to hear from you.

We’re looking for someone who is:

Proactive. Organised. Curious. Resourceful. Accountable.

Someone who sees a problem and doesn’t wait to be told how to fix it.

Someone who can walk into a relatively blank canvas and say:

“Here’s what I think we should change.”

Someone who wants to take ownership rather than simply execute instructions.

And someone who wants to grow with the business.

This role will suit someone who thrives on variety, enjoys building processes and wants to become a key operator within a growing business.

Where This Role Can Go

This isn’t intended to be a static administrative position.

As the business grows, there are several potential career paths.

You could progress towards:

Recruitment Operations → Operations Manager → Operations Director

Or, if recruitment becomes your passion:

Sourcing → 180 Recruitment Consultant → Recruitment Consultant

The exact path will depend on your strengths, interests and performance.

Pay & Benefits

• ZAR 28,000–ZAR 32,000 per year
• Permanent, full‑time remote position
• Work remotely from South Africa
• Monday to Friday
• Work directly with the founder
• Significant autonomy and ownership
• Exposure to recruitment, operations, technology, marketing and business strategy
• Opportunity to shape processes and systems as the business grows
• Long‑term progression opportunities

Why This Opportunity?

This is an opportunity to join a growing recruitment business at a point where you can genuinely make a difference.

You’ll have the opportunity to:

• Work directly with the founder and gain exposure to how a recruitment business operates.
• Build experience across recruitment operations, sourcing and business operations.
• Take ownership of projects and processes.
• Introduce new ideas, technology and systems.
• Develop into a senior operations or recruitment position as the business grows.
• Build a career around your strengths rather than being restricted to one narrow function.

If you’re someone who wants to build, improve and take ownership — this could be the role for you.

This Role Won’t Be For Everyone

We’re deliberately looking for someone who is comfortable with ambiguity and responsibility.

If you need to be given a detailed list of tasks every morning, this probably isn’t the role for you.

If you don’t enjoy figuring things out for yourself, this probably isn’t the role for you.

If you want a narrowly defined job where your responsibilities never change, this definitely isn’t the role for you.

But if you’re highly organised, naturally proactive and excited by the idea of becoming a key person in a growing business, we want to meet you.

What is the Process?

• Apply. Submit your application through the Scaled platform today.
• Video Profile. If your CV is a strong fit, you’ll be invited to complete a short video profile. (Check your spam folder for the invite!)
• Interview. You’ll then interview directly with our client as part of their selection process.

Ready to take ownership?

We’re looking for someone who can do more than just keep things organised.

We’re looking for someone who can make the business better.

If you’ve got the organisation, initiative and ambition to become a key part of a growing recruitment business.