Records & Administration Lead: Registry & Invoicing

EdUpStairs; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EdUpStairs in Cape Town seeks a Registry Administrator to provide supervisory and administrative support for registry counter services, invoice capture on the Reapatala system, and handling correspondence.

You will maintain an effective filing system, monitor compliance with records management guidelines, supervise staff performance, and deliver training within a dynamic public administration environment.

Qualifications

• Minimum three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration/Public Management/ Business Management or related qualification.
• Knowledge and experience of working in financial systems (Reapatala, Archibus) and relevant years of working experience in Records Management and a valid driver’s license.
• Knowledge of EDRMS, NARSA, PFMA, National Treasury Regulations, MISS Act, Public Finance Management Act; mailing procedures; procurement processes and inventory systems.
• Competencies include communication, report writing, numeracy, computer literacy, analytical thinking, interpersonal relations, client liaison, and organisation.
• Personal attributes: work under pressure, people oriented, hard working, assertive, able to communicate at all levels.

Responsibilities

• Provide supervisory and administration support for registry counter services.
• Ensure invoices are captured on the Reapatala system.
• Handle incoming and outgoing correspondence and attend to client queries.
• Provide weekly/monthly statistics and reports on invoice capturing.
• Manage filing system according to record classification and ensure confidentiality of mail.
• Monitor records management compliance with guidelines and prescripts.
• Supervise registration and dispatching of mail and ensure unclaimed or undeliverable mail is returned.
• Provide leadership, training and performance evaluation for staff.

Skills

Effective communication

Report writing

Analytical thinking

Interpersonal relations

Client liaison

General office administrative

Organisational skills

Procurement documents handling

Education

National Diploma in Public Administration/ Public Management/ Business Management

Job description

EdUpStairs in Cape Town seeks a Registry Administrator to provide supervisory and administrative support for registry counter services, invoice capture on the Reapatala system, and handling correspondence.

You will maintain an effective filing system, monitor compliance with records management guidelines, supervise staff performance, and deliver training within a dynamic public administration environment.