Receiving Manager - Hillcrest

Dis-Chem Pharmacies Limited; Hillcrest; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Staff account

Job summary

Dis-Chem Pharmacies Limited in Hillcrest is seeking a Receiving Manager to oversee accurate goods receipt and efficient flow of stock to the trading store.

You will verify deliveries, process invoices, manage returns, and mentor Receiving/Capturing Clerks to meet company standards. This role requires at least 3 years in retail receiving, Grade 12, and readiness to work retail hours; SAP knowledge is advantageous.

Qualifications

• Grade 12 / Matric is required.
• Minimum 3 years’ relevant retail receiving experience.
• Willing and able to work retail hours.

Responsibilities

• Ensure the receiving department adheres to accurate verifying, scanning and capturing of physical goods receipts.
• Verify deliveries and invoices for total consistency with quantities and conditions.
• Despatch returns to suppliers on supplier pickup with proper documentation.
• Prepare and log warehouse claims and ensure stock receipts flow to the floor the same day.
• Capture invoices (MIRA) and prepare invoice packs for head office.

Skills

Receiving procedures

English proficiency

Financial basics

Supplier liaison

Analytical skills

Time management

Deadline driven

Education

Grade 12 / Matric

Tools

SAP

Job description

Dis-Chem Pharmacies require a Receiving Manager for their Hillcrest store. You will be responsible for managing the accurate receiving of incoming goods delivered to the branch, and facilitating the efficient flow of goods to the trading store.

Minimum Requirements:

• Grade 12 / Matric
• Minimum of 3 years’ relevant retail receiving experience
• Computer literate – MS Office
• Willing and able to work retail hours

Advantageous:

• 2 years of supervising/managing a staff complement of at least 6
• Working knowledge of SAP

Job Description:

• Ensure the receiving department adhere to:
  • Accurate verifying, scanning and capturing of physical goods receipts for the store in accordance with company policy and SOPs
  • Receiving of all warehouse goods and invoices
  • Prevention and return of all unordered or damaged goods delivered to the store, and accurately complete credit notes for non-acceptance
• Verify and check deliveries and invoices for total consistency:
  • Goods delivered are in fact the goods invoiced and captured in terms of quantities, variant and condition
  • Ensure deliveries are for the store and that the delivery note and invoice details agree
• Despatch all returns that are to be uplifted by a supplier on presentation of a pick-up slip in accordance with company policy and SOPs
• Prepare and log warehouse claims on the warehouse claims system
• Ensure the flow of stock receipts through receiving is maintained, that deliveries arriving are receipted the same day and sent to the floor
• Process all returns to suppliers in compliance with company SOPs
• Ensure the SL02 returns to vendor inventory list and ME2L open return orders agree to each other and the physical good to be returned on hand
• Follow up with supplier representatives as to the upliftment of supplier returns in order to minimise their balance
• Oversee and manage return policy: credit note, supplier returns, warehouse credit, and monthly vendor return list
• Ensure the receiving department:
  • Accurately creates and captures purchase orders for the store, irrespective of source on SAP
  • Capture all goods on warehouse invoices
  • Accurately verify and check invoices
• Capture (MIRA) all invoices that have been goods received in compliance with operating policies
• Ensure effective document flow, including capturing and filing
• Prepare invoice packs for submission to head office in the prescribed manner
• Execute the warehouse credits process in compliance with the company operating procedure
• Ensure all physical controls over the goods receiving area are in place and operational
• Support the Assistant and Store Manager in ensuring the storerooms are in an orderly state
• Ensure no unauthorised access is granted to the store via the good receiving area
• Manage and control high-risk stock
• Mentor and train Receiving/Capturing Clerks and Store Men to ensure their performance meets company standards and continually improves
• Ensure correct staff scheduling
• Conduct performance management, staff development and training plans

Competencies:

Essential:

• Knowledge of receiving operating procedures, administration
• Strong command of the English language
• Basic financial skills - GP, mark-up, VAT, etc.
• Effective interaction with suppliers, management, reps and staff
• Strong analytical skills
• Time management
• Deadline driven

Advantageous:

• Operating of the stock rotating system
• Basic accounting knowledge
• Portrayal of leadership
• Bilingual

Special conditions of employment:

• Willing and able to work retail hours
• Able and physically fit to lift and move heavy boxes (+ 20kg)
• Valid driver’s license and own reliable transport
• South African citizen
• Clear credit and criminal records

Remuneration and benefits:

• Market-related salary
• Medical aid
• Provident fund
• Staff account

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.