Receiving Administrator - VKB Milling, Frankfort

VKB Agriculture; Vrystaat; On-site; ZAR 180,000 - 300,000; Full time

Job summary

VKB Group is seeking a detail-oriented Receiving Administrator to bridge physical stock movements with accurate inventory records at our site. You will ensure timely stock receipts, maintain records, and support production information and reporting.

With focus on accuracy and process discipline, you will work within our stock control team to strengthen inventory integrity, enable informed decisions, and contribute to efficient site operations.

Qualifications

• Grade 12 / National Senior Certificate.
• Experience in stock control, inventory or administration is advantageous.
• Experience with computerised inventory or ERP systems.

Responsibilities

• Receive and process stock delivered to site.
• Capture daily bookings of spares and consumables.
• Perform stock reconciliations and investigate discrepancies.
• Update Gate-to-NAV control documentation and item codes.
• Support month-end stock-taking and SAGIS reports.
• Compare delivery docs with stock receipts and report variances.

Skills

Computer literacy

NAV ERP

Stock reconciliation

Data capture

Inventory control

Education

Grade 12 / National Senior Certificate

Tools

NAV ERP

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company providing support to farmers and producing straight-from-the-farm foods for consumers. Apart from its various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK.

Our roots are firmly planted in agriculture, with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now operate across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.

This "house of brands", established with the support of our farmer shareholders, forms the foundation for building the agribusiness of the future.

More About Farm Foods

Farm Foods, a division of VKB Agri Processors (Pty) Ltd and part of the VKB Group, is a leading South African manufacturer of staple food products. Formed through the integration of VKB Milling, Vhembe Milling and GWK Farm Foods, Farm Foods supplies high-quality maize meal, flour, pasta, noodles and related products to households, bakeries, retailers and industrial customers across South Africa.
With production facilities located in Mokopane (Limpopo), Mashishing (Mpumalanga), Frankfort (Free State), Christiana (North - West) and Modderrivier (Northern Cape), Farm Foods is strategically positioned to serve markets nationwide while maintaining the highest standards of quality, food safety and operational excellence.
Guided by our promise, "For Everyone, In Every Meal," we are committed to delivering nutritious, reliable and locally produced food products while creating meaningful opportunities for our employees, customers and communities.

Why This Role Matters

The Receiving Administrator is a vital link between physical stock movements and inventory accuracy. This role ensures that products, consumables, packaging materials, and operational supplies are received, recorded, and controlled correctly, allowing the business to operate efficiently and make informed decisions.
By maintaining accurate records, supporting stock integrity, and identifying discrepancies early, the successful candidate will help strengthen inventory controls, improve operational visibility, and contribute to the smooth flow of goods throughout the site.

Why Join VKB?

At VKB Group, every role contributes to feeding communities and supporting agriculture across South Africa.

This opportunity offers the chance to:

• Build valuable experience in inventory, stock control, and administration.
• Develop practical knowledge of agricultural and milling operations.
• Work with experienced colleagues who are committed to excellence and teamwork.
• Contribute to a business that plays a meaningful role in the food supply chain.
• Grow within a stable and expanding agricultural organisation.
• Be part of a values-driven culture focused on continuous improvement and shared success.

What Success Looks Like

• Delivers accurate and timely stock receiving and inventory transactions.
• Maintains reliable inventory records that support operational decision-making.
• Coordinates stock reconciliations and identifies discrepancies promptly.
• Supports effective inventory controls through consistent monitoring and reporting.
• Improves stock accuracy by investigating and resolving variances.
• Ensures alignment between physical stock, system records, and supporting documentation.
• Drives compliance with receiving and stock management procedures.
• Contributes to successful stock counts and month-end inventory processes.

Who We Are Looking For

We are looking for a detail-oriented and organised individual who enjoys working with information, processes, and inventory data. The ideal candidate takes pride in accuracy, follows through on commitments, and understands the importance of reliable stock records in a production environment.

The successful candidate will demonstrate the VKB values of being Humble, Hungry, Smart, Bold, and One Team by collaborating effectively with colleagues, taking ownership of responsibilities, seeking continuous improvement, and maintaining high standards of integrity and accountability.

Minimum Requirements

Qualifications

• Grade 12 / National Senior Certificate.

Essential Experience

• Previous experience in a stock control, receiving, inventory, or similar administrative role will be advantageous.
• Experience working with computerised inventory or ERP systems.
• Practical experience with stock reconciliations and inventory administration.

Competencies

• Attention to detail
• Planning and organising
• Analytical thinking
• Communication skills
• Accountability
• Problem solving
• Time management
• Teamwork and collaboration
• Record-keeping and administration
• Ability to work independently

Skills Required

• Computer literacy
• Experience with NAV or a similar ERP system
• Stock reconciliation and inventory control
• Data capturing and administration
• Report compilation
• Inventory record management
• Document verification and control
• Microsoft Office proficiency
• Numerical accuracy
• Investigative and follow-up skills

Key Responsibilities

• Receive and process non-weighbridge stock delivered to site.
• Prepare production information for approval.
• Capture daily bookings of spares and consumables.
• Perform production-related stock reconciliations.
• Review camera footage against gate register records where required.
• Transfer wheat receipts on NAV.
• Create and maintain item codes.
• Update and monitor Gate-to-NAV control documentation.
• Follow up and resolve control form exceptions.
• Assist with packaging stock counts and inventory verification activities.
• Compare delivery documentation with physical stock receipts and report discrepancies.
• Support routine and ad hoc stock counts.
• Participate in month-end stock-taking activities.
• Compile and submit SAGIS-related reports.
• Investigate inventory variances and support inventory control improvements.

Important Information for Applicants

VKB Group reserves the right to close or withdraw any vacancy at its discretion. All personal information submitted through the Career Portal will be used solely for recruitment purposes and, where applicable, for matters related to employment.

As an equal opportunity employer, VKB Group is committed to Employment Equity, transformation, and the inclusion of People with Disabilities. Our recruitment decisions are aligned with the VKB Group Employment Equity Plan and Transformation Strategy.

A Note on Honesty and Integrity

As part of the application process, you will be required to complete a screening questionnaire. We strongly encourage all candidates to answer every question honestly and accurately.

At VKB Group, our culture is rooted in the values of being Humble, Hungry, Smart, Bold, and Playing as One Team. We believe in building authentic relationships and making sound decisions based on trust and integrity. Misrepresenting qualifications, experience, competencies, criminal history, or any other information may result in your application being withdrawn or your employment being terminated should discrepancies be identified during verification processes.

We respect your time and ask that you respect ours by providing truthful information throughout the recruitment process. This helps ensure that we focus on candidates who are genuinely aligned with the requirements of the role and the values of our organisation.