Junior Admin Assistant (Temporary)- Vhembe Milling, Mokopane

VKB Agriculture; Mokopane; Presencial; ZAR 180.000 - 240.000; Jornada completa

Descripción de la vacante

VKB Group in Mokopane is seeking a depot administrator to manage records, stock movements, and essential admin processes across the depot.

The role requires strong numerical ability, attention to detail, and the capacity to coordinate with suppliers and internal teams. VKB values integrity, teamwork, and adherence to food safety standards.

Formación

• 1–3 years' administrative experience in warehouse/depot/logistics.
• Strong numerical ability and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.

Responsabilidades

• Maintain and update depot records, proof of delivery documents, and delivery information.
• Create purchase orders and receive stock on behalf of depots.
• Ensure depot documentation is uploaded accurately and timeously onto company systems.
• Coordinate accommodation bookings and administrative support activities as required.
• Manage depot stationery and office administration requirements.
• Capture and maintain stock movements, returns, and inventory-related transactions.
• Process invoicing, credit notes, and stock-related documentation.
• Verify the accuracy of picking slips, delivery notes, and stock transfer records.
• Liaise with suppliers, customers, transporters, and internal stakeholders regarding administrative matters.
• Perform stock valuation reviews and inventory reconciliation activities.
• Investigate and resolve transaction discrepancies, variances, and administrative exceptions.
• Complete daily and monthly reconciliations and maintain accurate audit trails.
• Prepare and distribute operational and system-generated reports.
• Support month-end financial and stock reconciliation processes.
• Ensure compliance with food safety, quality assurance, traceability, and audit requirements.

Conocimientos

Attention to detail

Numerical reasoning

Organizational skills

Communication

Teamwork

Time management

Problem solving

Adaptability

Educación

Grade 12 (Matric)

Herramientas

MS Excel

NAV/Sage ERP

Descripción del empleo

Introduction to the VKB Group

The VKB Group is an agricultural company providing support to farmers and producing straight-from-the-farm foods for consumers. Apart from its various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK.

Our roots are firmly planted in agriculture, with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now operate across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.

This "house of brands", established with the support of our farmer shareholders, forms the foundation for building the agribusiness of the future.

More About Farm Foods

Farm Foods, a division of VKB Agri Processors (Pty) Ltd and part of the VKB Group, is a leading South African manufacturer of staple food products. Formed through the integration of VKB Milling, Vhembe Milling and GWK Farm Foods, Farm Foods supplies high-quality maize meal, flour, pasta, noodles and related products to households, bakeries, retailers and industrial customers across South Africa.

With production facilities located in Mokopane (Limpopo), Mashishing (Mpumalanga), Frankfort (Free State), Christiana (North - West) and Modderrivier (Northern Cape), Farm Foods is strategically positioned to serve markets nationwide while maintaining the highest standards of quality, food safety and operational excellence.

Guided by our promise, "For Everyone, In Every Meal," we are committed to delivering nutritious, reliable and locally produced food products while creating meaningful opportunities for our employees, customers and communities.

Why This Role Matters

The Depot Administrator is central to the successful operation of the depot. This role ensures that administrative processes, stock-related transactions, and financial controls are completed accurately and timeously, enabling the business to operate efficiently and remain compliant with company standards.

This position offers the opportunity to work across administration, inventory management, finance, customer support, and compliance functions, making it an ideal role for an organized and detail-oriented individual who enjoys variety and takes pride in accurate work.

Why Join VKB?

At VKB, you become part of a business built on strong agricultural foundations, trusted relationships, and a commitment to continuous growth. We value employees who are eager to learn, take ownership of their work, and contribute to the success of the wider team.

You will work alongside experienced colleagues in an environment that encourages accountability, teamwork, and professional development. Whether you are looking to grow your administrative expertise, expand your operational knowledge, or build a long-term career within the agricultural industry, VKB offers meaningful opportunities to develop and succeed.

What Success Looks Like

• Maintains accurate and up-to-date depot documentation, records, and system transactions.
• Supports efficient stock movement processes through accurate capturing and reconciliation of inventory data.
• Ensures financial records and reconciliations are completed accurately and in line with company requirements.
• Coordinates communication between suppliers, depot teams, finance, procurement, and other stakeholders.
• Delivers timely and accurate reports that support operational and financial decision-making.
• Maintains compliance with food safety, quality, audit, and traceability requirements.
• Resolves administrative discrepancies and system-related issues efficiently.
• Contributes to a well-organized, compliant, and customer-focused depot operation.

Who We Are Looking For

We are seeking a highly organized and detail-oriented individual who enjoys working with data, documentation, and operational processes. The ideal candidate demonstrates strong numerical ability, excellent administrative discipline, and the ability to manage multiple priorities while maintaining accuracy.

You are someone who takes ownership of your responsibilities, communicates professionally with internal and external stakeholders, and consistently delivers high-quality work. You thrive in a structured environment, enjoy solving problems, and align naturally with our values of being Humble, Hungry, Smart, Bold, and One Team.

Minimum Requirements

Qualifications

• Grade 12 (Matric).
• Valid Driver’s License (Code 8).

Essential Experience

• 1–3 years' administrative experience within a warehouse, depot, logistics, manufacturing, or similar operational environment.

Competencies

• Attention to detail
• Accountability
• Planning and organizing
• Communication skills
• Customer focus
• Problem-solving
• Teamwork and collaboration
• Time management
• Numerical reasoning
• Adaptability

Skills Required

• Proficiency in Microsoft Excel, Word, and Outlook
• Data capturing and administration
• Financial reconciliation and record management
• Inventory and stock control administration
• ERP system experience (NAV, Sage, or similar advantageous)
• Report generation and data verification
• Document management and audit preparation
• Effective stakeholder communication
• Strong numerical and analytical skills
• Knowledge of warehouse and depot documentation processes

Key Responsibilities

• Maintain and update depot records, proof of delivery documents, and delivery information.
• Create purchase orders and receive stock on behalf of depots.
• Ensure depot documentation is uploaded accurately and timeously onto company systems.
• Coordinate accommodation bookings and administrative support activities as required.
• Manage depot stationery and office administration requirements.
• Capture and maintain stock movements, returns, and inventory-related transactions.
• Process invoicing, credit notes, and stock-related documentation.
• Verify the accuracy of picking slips, delivery notes, and stock transfer records.
• Liaise with suppliers, customers, transporters, and internal stakeholders regarding administrative matters.
• Perform stock valuation reviews and inventory reconciliation activities.
• Investigate and resolve transaction discrepancies, variances, and administrative exceptions.
• Complete daily and monthly reconciliations and maintain accurate audit trails.
• Prepare and distribute operational and system-generated reports.
• Support month-end financial and stock reconciliation processes.
• Ensure compliance with food safety, quality assurance, traceability, and audit requirements.
• Report non-conformances, incidents, damages, and safety concerns promptly.
• Adhere to company policies, standard operating procedures, and all Health & Safety and Food Safety requirements.
• Perform additional duties as reasonably requested by management.

A Note on Honesty and Integrity

As part of the application process, you will be required to complete a screening questionnaire. We strongly encourage all candidates to answer every question honestly and accurately.

At VKB Group, our culture is rooted in the values of being Humble, Hungry, Smart, Bold, and Playing as One Team. We believe in building authentic relationships and making sound decisions based on trust and integrity. Misrepresenting qualifications, experience, competencies, criminal history, or any other information may result in your application being withdrawn or your employment being terminated should discrepancies be identified during verification processes.

We respect your time and ask that you respect ours by providing truthful information throughout the recruitment process. This helps ensure that we focus on candidates who are genuinely aligned with the requirements of the role and the values of our organization.