Real Estate Finance & Admin Supervisor

Headhunters; Gqeberha; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Headhunters South Africa seeks a meticulous Finance Administrator to manage financial administration, trust accounts and reporting for a property management portfolio. The role requires accuracy, strong numerical skills, and the ability to handle confidential information.

You will oversee bank reconciliations, invoicing, payments, lease documentation and monthly reporting to management, with duties spanning new lessor/lessee admin, renewals, and compliance.

Qualifications

• Matric or equivalent and relevant qualification required.
• High accuracy, attention to detail and strong numerical ability.
• Excellent communication and time management skills.
• Confidentiality and professional conduct essential.
• Proficient with IT and accounting software.

Responsibilities

• Handle financial administration tasks including bank statements, reconciliations, and commission reports.
• Manage property and tenant financial administration, invoicing and reconciliations.
• Oversee rental deposits, trust accounts and audit-compliant processes.
• Process debit orders, tenant accounts and AOD documentation; report to management.
• Coordinate legal collections with attorneys and ensure timely actions.
• Prepare various financial reports such as arrears, income, and trust reports.
• Perform administration for new lessors/lessees and lease renewals.
• Lead monthly staff meetings and ensure compliance with WHS and internal procedures.
• Supervise staff, manage portfolios, and contribute to training and development.

Skills

Attention to detail

Numerical & analytical ability

Verbal & written communication

Time management

Client service orientation

Confidentiality & professionalism

Pressure handling & meeting deadlines

Problem solving & decision making

IT & accounting software proficiency

Education

Matric or equivalent

Relevant qualification

Job description

Headhunters South Africa seeks a meticulous Finance Administrator to manage financial administration, trust accounts and reporting for a property management portfolio. The role requires accuracy, strong numerical skills, and the ability to handle confidential information.

You will oversee bank reconciliations, invoicing, payments, lease documentation and monthly reporting to management, with duties spanning new lessor/lessee admin, renewals, and compliance.