Quality Document Controllers- Solar PV

Quyn International; Johannesburg; On-site; ZAR 260,000 - 360,000; Full time

Job summary

Quyn International is seeking a diligent Document Controller to manage and maintain the project Quality Document Control System for construction and renewable-energy projects in South Africa. You will handle document registers, revision histories, transmittals, distribution lists, and status reports to ensure only the latest approved documents are used in project execution.

The role requires 2-5 years of Document Control experience within related environments, with strong knowledge of workflows,

Qualifications

• 2-5 years' experience in Document Control within construction, engineering, infrastructure, electrical, renewable energy, or a related environment.
• Experience managing controlled technical and quality documentation.
• Strong knowledge of document registers, transmittals, revision control, and document workflows.
• Previous experience on Solar PV or renewable-energy projects.
• Experience within an EPC environment.
• Experience working with Quality Assurance/Quality Control documentation.
• Experience preparing handover dossiers and project close-out documentation.
• Knowledge of ISO 9001 quality systems.

Responsibilities

• Manage and maintain the project Quality Document Control System.
• Maintain document registers, revision histories, transmittals, distribution lists, and document status reports.
• Receive, review, register, distribute, and archive project documentation.
• Ensure that only the latest approved documents are available for project execution.
• Control Quality documentation including: ITPs, ITRs, Inspection Requests, Method Statements, Quality Plans and Procedures, Material Approval Requests, Certificates of Conformity, Material and equipment certificates, Calibration certificates, NCRs and corrective actions, Site inspection reports, Testing and commissioning records, As-built documentation, Punch lists and close-out records.
• Track outstanding documentation, approvals, comments, and actions.
• Coordinate documentation submissions between contractors, subcontractors, suppliers, consultants, and clients.
• Assist the Quality Manager/QC Manager with audits and quality reporting.
• Maintain accurate records of PV modules, inverters, mounting structures, cabling, transformers, switchgear, and associated equipment.
• Support the preparation of final Quality and Handover Dossiers.
• Ensure project records are complete, properly indexed, and readily retrievable.
• Identify missing, outdated, incorrectly revised, or incomplete documentation and follow up with the relevant stakeholders.
• Maintain strict document revision and distribution control throughout the project lifecycle.

Skills

Document Control

Revision Control

Transmittals

QA/QC Documentation

Audit Support

ISO 9001

Job description

Duties & Responsibilities

• Manage and maintain the project Quality Document Control System.




• Maintain document registers, revision histories, transmittals, distribution lists, and document status reports.




• Receive, review, register, distribute, and archive project documentation.




• Ensure that only the latest approved documents are available for project execution.




• Control Quality documentation including:

  
  
  
  

  • Inspection & Test Plans (ITPs).

  
  

  • Inspection & Test Records (ITRs).

  
  

  • Inspection Requests.

  
  

  • Method Statements.

  
  

  • Quality Plans and Procedures.

  
  

  • Material Approval Requests.

  
  

  • Certificates of Conformity.

  
  

  • Material and equipment certificates.

  
  

  • Calibration certificates.

  
  

  • NCRs and corrective actions.

  
  

  • Site inspection reports.

  
  

  • Testing and commissioning records.

  
  

  • As-built documentation.

  
  

  • Punch lists and close-out records.

  
  



• Track outstanding documentation, approvals, comments, and actions.




• Coordinate documentation submissions between contractors, subcontractors, suppliers, consultants, and clients.




• Assist the Quality Manager/QC Manager with audits and quality reporting.




• Maintain accurate records of PV modules, inverters, mounting structures, cabling, transformers, switchgear, and associated equipment.




• Support the preparation of final Quality and Handover Dossiers.




• Ensure project records are complete, properly indexed, and readily retrievable.




• Identify missing, outdated, incorrectly revised, or incomplete documentation and follow up with the relevant stakeholders.




• Maintain strict document revision and distribution control throughout the project lifecycle.

Desired Experience & Qualification

• 2-5 years' experience in Document Control within construction, engineering, infrastructure, electrical, renewable energy, or a related environment.




• Experience managing controlled technical and quality documentation.




• Strong knowledge of document registers, transmittals, revision control, and document workflows.




• Previous experience on Solar PV or renewable-energy projects.




• Experience within an EPC environment.




• Experience working with Quality Assurance/Quality Control documentation.




• Experience preparing handover dossiers and project close-out documentation.




• Knowledge of ISO 9001 quality systems.