Provisioning Admin Officer - Contract Management (12 months contract)

Gauteng Provincial Government; Johannesburg; On-site; ZAR 304,000 - 372,000; Full time

Benefits offered by this job

In lieu of benefits

Job summary

The Department of Human Settlements in Johannesburg is seeking candidates to administer the full lifecycle of contracts and ensure timely documentation and compliance. Responsibilities include drafting support with Legal, data capture in SAP SRM, and monitoring contract performance.

Applicants should have a Matric plus an undergraduate Degree/National Diploma in SCM/Logistics/Finance and 1–2 years’ related experience. SAQA qualification evaluation is required for foreign credentials.

Qualifications

• Matric plus an undergraduate qualification Degree/National Diploma (NQF level 6/7) in Supply Chain Management/Logistics/Finance.
• A minimum of 1-2 years’ relevant experience within Contract Management or Supply Chain Management environment.
• SAQA evaluation of foreign qualifications required.

Responsibilities

• Administer the full lifecycle of contracts and initiate drafting with Legal after approvals.
• Capture contract data on SAP SRM and create Purchase Orders.
• Monitor and administer contract register and performance guarantees/insurances.
• Review changes, variations, extensions, or terminations of contracts awarded via Bid Committee.
• Assess motivations for price adjustments and contract terminations in line with SCM Prescripts.
• Ensure customer care and prompt responses to end users.

Skills

Job knowledge

Time management

Problem solving

Planning and organising

Flexibility

Innovative

Education

Degree/National Diploma (NQF 6/7) in SCM/Logistics/Finance

Tools

SAP SRM

Job description

• Reference Number : Refs/056675
• Directorate : SUPPLY CHAIN MANAGEMENT
• Number of Posts : 4
• Package : R 338 106.00 Per annum plus 37% in Lieu of benefits
• Enquiries : Ms Miyelani Tshabalala - 063 691 4046

Requirements

• A Matric plus an undergraduate qualification Degree/National Diploma (NQF level 6/7) as recognized by SAQA in Supply Chain Management/Logistics/Finance. A minimum of 1 - 2 years’ relevant experience within Contract Management or Supply Chain Management environment. COMPETENCIES: Job knowledge, Time management, problem solving, Planning and Organising, Flexibility and Innovative. PERSONAL ATTRIBUTES AND SKILLS: Good written and verbal communication skills. Self-motivated. Work well under pressure. Good Interpersonal skills. Computer skills.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• For all SMS positions, the successful completion of the Public Service Senior Management Leadership Programme as endorsed by the National School of Government and possession of the SMS Pre-Entry Certificate is required prior to appointment.
• Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments).
• The competency assessment will be testing generic management and development for SMS posts.
• The Department reserves the right not to make appointment(s) to the advertised post(s).

Duties

• Administer the full lifecycle of contracts. Initiate contract drafting process by liaising with Legal Advisory Services after BAC Recommendation and HOD Approval is obtained and ensure that the Service Level Agreements are concluded timeously. Preparation of the correct contract documentation as per the SOP and CM Framework. Verification and Acceptance of performance guarantees/sureties/insurances documentation. Capture Contract Data on SAP SRM and creation of Purchase Orders. Administer and monitor a register of all contracts. Implement controls to comply with contract requirements. Review and action all cancellations, amendments, expansions, variations, extensions or transfer of contracts awarded through the Bid Committee System. Assess and ensure that motivations to authorise increases in the total prices and price adjustments are in line with SCM Prescripts. Assess motivations to cancel and or terminate a contract and liaise with LAS. Evaluate Supplier Performance by obtaining progress reports and ensuring reports are submitted on a quarterly basis by Project Managers. Administer the release of guarantees and retentions in line with the provisions stated in the Treasury Regulations. Prepare reports on awards, deviations, extensions and variations. Identify and assess risks associated with contracts, including monitoring and mitigating risk. To ensure provision of customer care services to all end users i.e. prompt addressing of queries.

Notes

• The Department reserves the right not to make appointment(s) to the advertised post(s).

The Gauteng Department of Human Settlements promotes equal opportunity and aims to implement affirmative action measures to address the disadvantages in employment.

Preference may be given to appointable applicants from the underrepresented designated groups in terms of the department’s equity plan.

Candidates whose appointment will promote representativity in terms of race, disability, youth & gender will receive preference.

Whites, Indians, Coloureds and Persons with disabilities are encouraged to apply.

Post Notes: Employment Equity targets apply: preference will be given to suitably qualified White males, African males, Coloured males and Persons with Disabilities (PWDs). Youth candidates are encouraged to apply

Employer

Department of Human Settlements

Location

Johannesburg

Closing Date

30-10-2026

Criteria Questions

Do you have a Matric plus an undergraduate qualification Degree/National Diploma (NQF level 6/7) as recognized by SAQA in Supply Chain Management/Logistics/Finance?

Do you have a minimum of 1 - 2 years’ relevant experience within Contract Management or Supply Chain Management environment?