Assistant Director: Income and Expenditure Control

Gauteng Provincial Government; Johannesburg; On-site; ZAR 420,000 - 600,000; Full time

Job summary

Department of Human Settlements in Johannesburg seeks an Assistant Director: Income and Expenditure Control to oversee grant claims, invoices and payments. You will ensure regulatory compliance, manage SAP/BAS processing and vendor data, and supervise staff in a dynamic financial administration environment.

The role requires a finance qualification with 3–5 years of admin officer experience, strong communication, and the ability to work under pressure while maintaining integrity.

Qualifications

• Matric plus a National Diploma/ Degree in Finance or related field (NQF 6/7).
• 3–5 years relevant Admin Officer level experience in financial administration or management accounting.
• Valid driver’s license and knowledge of PFMA, Treasury Regulations, DoRE Act.
• Knowledge of BAS & SAP systems and strong planning, organisation and communication.

Responsibilities

• Monitor and verify grant claims and invoices; ensure FA, HSS and related docs match.
• Process payments; ensure procurement regs, invoices and delivery notes are in order.
• Verify SAP invoices for tax clearance, vendor data, and budget alignment.
• Capture invoices in SAP; address supplier and payment queries.
• Prepare exception reports on payments within 15–30 days; monitor expenditure discrepancies.
• Supervise staff and maintain discipline and performance development.

Skills

Strategic capability and Leadership

People Management and empowerment

Programme and Project Management

Financial Management

Change Management

Problem solving and analysis

Client orientation and customer focus

Service Delivery Innovation

Honesty and Integrity

Written and verbal communication

Self-management

Works well under pressure

Interpersonal skills

Negotiation skills

Education

Matric plus National Diploma/ Degree in Finance/Cost & Management Accounting / B Com Accounting or relevant qualification (NQF 6/7)

Tools

SAP System

BAS

Job description

Assistant Director: Income and Expenditure Control

• Reference Number : Refs/056648
• Directorate : Financial Accounting and Administration
• Number of Posts : 2
• Enquiries : Ms Miyelani Tshabalala - 063 691 4046

Requirements :

• : A Matric plus a National Diploma/ Degree in Finance/Cost & Management Accounting / B Com Accounting or any relevant qualification at NQF Level 6/7 as recognised by SAQA. A minimum of 3-5 years relevant experience at Admin Officer level within financial administration or management accounting environment. Possession of a valid driver’s license. The candidate should have knowledge of Public Financial Management Act, Knowledge of Treasury Regulations, Knowledge of Division of Revenue Act; BAS & SAP System. Planning, organising and execution; knowledge management; strategic management and ability to manage conflict. COMPETENCIES: Strategic capability and Leadership, People Management and empowerment, Programme and Project Management, Financial Management and Change Management. Problem solving and analysis, Client orientation and customer focus, Service Delivery Innovation, Honesty and Integrity. PERSONAL ATTRIBUTES: Good written and verbal communication skills. Self-management. Work well under pressure. Good Interpersonal skills. Negotiation skills

Duties :

• Monitor and implement the verification of grant claims and invoices relating to operational / Goods and Services. Monitor if the Financial Authorization form is signed by relevant official and check if the name of the entity on the FA it corresponds with the invoice attached. Monitor whether the contact, claim form, HSS for, claim progress payment and document check list are attached. Monitor if the total amount on the FA, HSS form and claim. Facilitate the payment of claims and invoices . Ensure that all the documents are attached as per procurements regulations, quotation regulations, quotation, invoices, appointment letter and delivery note. Monitor invoices on SAP for validity of the following: Tax Clearance Certificate, Vendor number, invoice amount and bank account. Capture correct invoices on SAP in line with correct budget allocations . Attend to suppliers’ queries and payment related queries from internal and external stakeholders. Facilitate the scanning of claims from the E-Gov using SAP for payment purpose . Pass a correcting journal on SAP for all misallocations identified through verification process. Ensure the vendor number and vendor name, SAP account number, reference number, gross and net amount corresponds with the details on the invoice. Compile and update exception report on payments paid within 15 and 30 days on a weekly, monthly and quarterly basis and submit to the Senior State Accountant for review. Monitor expenditure report for discrepancies for overspending and submit to the Senior State Accountant for review and inputs from budget holders. Supervision of staff. Maintenance of discipline . Management of performance and development.

The Gauteng Department of Human Settlements promotes equal opportunity and aims to implement affirmative action measures to address the disadvantages in employment. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the department’s equity plan. Candidates whose appointment will promote representativity in terms of race, disability, youth & gender will receive preference. Whites, Indians, Coloureds and Persons with disabilities are encouraged to apply.

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

For all SMS positions, the successful completion of the Public Service Senior Management Leadership Programme as endorsed by the National School of Government and possession of the SMS Pre-Entry Certificate is required prior to appointment.

Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic management and development for SMS posts.

The Department reserves the right not to make appointment(s) to the advertised post(s).

NB: Post Notes: Employment Equity targets apply: preference will be given to suitably qualified African males, Indian males, Coloured males and Persons with Disabilities (PWDs). Youth candidates are encouraged to apply.

Employer : Department of Human Settlements

Location : Johannesburg

Closing Date : 30-10-2026

Criteria Questions

Do you have matric plus Degree in Supply Chain / Logistics / Purchasing / Public Management or equivalent in a related field?

Do you have a minimum of 3- 5 years’ Admin Officer level experience in Contract Management/ SCM environment?

Are you in possession of a valid driver’s License?

Ability to perform under pressure. Knowledge, understanding and application of relevant applicable acts, Treasury Regulations and Instruction