Property Administrator

Excellerate JHI; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A property management company in South Africa is looking for a Property Administrator to oversee leasing and property administration functions. The role involves managing contracts, updating tenant data, and ensuring document accuracy. Candidates should have at least 2 years of experience in commercial property management, strong organizational skills, and proficiency in MS Office tools. Knowledge of property contract systems is a plus. This position is based in Gauteng, Pretoria.

Qualifications

• Minimum of 2 years of experience in commercial property management.
• Understanding of financial principles related to commissions and reports.
• Experience in preparing lease agreements and reports.

Responsibilities

• Investigate and resolve credit balances monthly.
• Oversee contract creation and renewal processes.
• Update tenant data and track turnover figures.
• Ensure accuracy of lease documentation and manage queries.
• Coordinate with internal staff regarding tenant issues.

Skills

Effective communication skills

Strong organizational skills

Advanced skills in MS Office

Proficient typing skills

Knowledge of legal requirements

Education

Grade 12 with Accountancy

Tools

SAP

MDA

Job description

Job Title: Property Administrator

Location: Gauteng, Pretoria | Deadline: September 04, 2025

About the Role

This dual role encompasses both Leasing and Property Administration. You will support property management functions, including administering Agreements of Lease and managing related contracts. Your responsibilities include maintaining data integrity for buildings and tenants, and fostering strong relationships with tenants and property managers.

Qualifications and Skills

• Minimum Grade 12 with Accountancy as a subject
• At least 2 years of experience in a similar role within commercial property management
• Proficient typing skills for document handling
• Advanced skills in MS Office and property contract systems such as SAP or MDA
• Effective communication skills, both verbal and written
• Strong organizational and administrative skills
• Knowledge of legal and regulatory requirements including FICA and POPIA
• Understanding of financial principles related to commissions, reports, and invoices
• Experience in preparing lease agreements, cession documents, and reports

Key Responsibilities

• Credit Balances: Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Debtors Administrator.
• Lease Administration: Oversee contract creation, coordinate with brokers and FIC Department, prepare commission calculations, manage lease packs, and handle cession and cancellation agreements.
• Renewals: Manage lease renewal processes, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and FICA documents.
• Tenant Administration: Update tenant data, manage tenant files, track turnover figures, handle queries, and prepare lease documents and reports.
• Data Integrity: Ensure accuracy of lease documentation, maintain document tracking, and manage tenant vacating procedures.
• Tenant and Public Liaison: Coordinate meter readings, address account queries, validate broker invoices, and respond to audit queries.
• Internal Liaison: Communicate with staff regarding tenant issues, facilitate key handovers, and assist with space and municipal bill management.

Note: This job posting is active and not expired.