Project Coordinator/Administrator(3 years contract)

One Connect Solutions; Gauteng; On-site; ZAR 250,000 - 420,000; Full time

Job summary

One Connect Solutions is seeking a Project Coordinator to support PMO activities in a large enterprise environment. You will coordinate day-to-day project activities, assist with planning and tracking deliverables, and maintain plans, risk and issue logs.

You will liaise with stakeholders, coordinate meetings, prepare reports, and ensure documentation complies with governance requirements. Onsite admin support and procurement processes may be involved, with opportunities to work with SAP and

Qualifications

• PMO/Project Administration exposure in enterprise environments.
• Proven ability to manage governance requirements and document control.
• Experience with project reporting and multi-stakeholder coordination.

Responsibilities

• Coordinate day-to-day project activities and provide admin support to project teams.
• Assist Project Managers with planning, scheduling and tracking deliverables.
• Maintain project plans, registers, risk and issue logs.
• Monitor milestones, deadlines and outstanding activities.
• Follow up with stakeholders to ensure deliverables are completed on time.
• Coordinate meetings, workshops and stakeholder engagements.
• Prepare meeting agendas, presentations and project reports.
• Record and distribute meeting minutes and track action items.
• Escalate delays, risks and issues as needed.
• Provide onsite administrative and coordination support to project teams.

Skills

PMI-CAPM

PRINCE2 Foundation

Excel

SharePoint Administration

Agile fundamentals

3-5 years Project Coordinator

Education

Diploma/Degree in Project Administration/Project Management/Business Administration or equivalent

Tools

SAP (MM/SRM)

Power BI

Job description

Key Responsibilities

Project Coordination

• Coordinate day-to-day project activities and provide administrative support to project teams.
• Assist Project Managers with planning, scheduling and tracking project deliverables.
• Maintain project plans, action registers, risk and issue logs.
• Monitor project milestones, deadlines and outstanding activities.
• Follow up with stakeholders to ensure deliverables are completed on time.
• Coordinate project meetings, workshops and stakeholder engagements.
• Prepare meeting agendas, presentations and project reports.
• Record and distribute meeting minutes and track action items.
• Escalate project delays, risks and issues where necessary.

Project Administration

• Maintain accurate and up-to-date project documentation and records.
• Manage project files, registers and document repositories.
• Ensure project documentation complies with organisational processes and governance requirements.
• Assist with purchase orders, invoices, timesheets and other project administration where required.
• Prepare reports, trackers and status updates for management.
• Assist with project onboarding and offboarding processes.
• Coordinate travel, meetings and other logistical requirements when required.
• Provide general administrative support to the project team.

Onsite Support

• Provide onsite administrative and coordination support to project teams and stakeholders.
• Liaise with internal departments, contractors, suppliers and clients.
• Coordinate access, resources, meetings and other onsite requirements.
• Ensure project activities are properly documented and communicated.
• Support the resolution of onsite administrative and operational issues.

Enterprise / Owned Enterprise Experience

Experience working within an enterprise environment is highly advantageous. The ideal candidate should have an understanding of:

• Working within structured corporate or enterprise environments.
• Enterprise governance and approval processes.
• Working with multiple stakeholders and business units.
• Project reporting and governance requirements.
• Document control and information management.
• Procurement and supplier processes.
• Confidentiality and professional handling of business information.
• Working with senior management and cross-functional teams.

Qualifications

• Minimum: Diploma/Degree in Project Administration/Project
• Management/Business Administration or equivalent.
• Preferred: PMI-CAPM or PRINCE2 Foundation; short courses in Excel
• Advanced, SharePoint Administration, Agile fundamentals.

Years of Experience

• Minimum: 3 – 5 years as a Project Coordinator or PMO Coordinator in a large enterprise.
• Preferred: Experience in State-Owned Enterprise (SOE)/regulatory environments and multi-vendor programs.
• Preferred/Exposure: SAP (MM/SRM), Power BI (basic dashboard refresh & publishing).