Project Coordinator/Administrator(3 Years Contract)

Oneconnect; Gauteng; On-site; ZAR 320,000 - 420,000; Full time

Job summary

Oneconnect is urgently seeking an organised Onsite Project Coordinator/Administrator to deliver onsite project coordination, administrative and operational support in a fast-paced enterprise environment. The role requires tracking deliverables, coordinating multiple stakeholders and maintaining project documentation to ensure timely delivery.

Experience in enterprise environments, governance processes and working with cross-functional teams is highly beneficial.

Qualifications

• Minimum: Diploma/Degree in Project Administration/Project Management or Business Administration.
• Preferred: PMI-CAPM or PRINCE2 Foundation; short courses in Excel.
• Advanced SharePoint Administration and Agile fundamentals.

Responsibilities

• Coordinate day-to-day project activities and provide administrative support to project teams.
• Assist Project Managers with planning, scheduling and tracking deliverables.
• Maintain project plans, action registers, risk and issue logs.
• Monitor milestones, deadlines and outstanding activities.
• Follow up with stakeholders to ensure deliverables are completed on time.
• Coordinate project meetings, workshops and stakeholder engagements.
• Prepare meeting agendas, presentations and project reports.
• Record and distribute meeting minutes and action items.
• Escalate project delays, risks and issues where necessary.

Skills

Project coordination

Documentation management

Stakeholder coordination

Onsite coordination

Governance awareness

Education

Diploma/Degree in Project Administration/Project Management/Business Administration

PMI-CAPM

PRINCE2 Foundation

Excel (short courses)

Tools

SharePoint Administration

Excel

Power BI

SAP (MM/SRM)

Job description

Our client is urgently looking for a highly organised, proactive and detail-oriented Onsite Project Coordinator / Administrator to join their team.

The successful candidate will be responsible for providing onsite project coordination, administrative and operational support to ensure projects are delivered efficiently, accurately and within agreed timelines.

Candidates with previous experience working within an owned enterprise, large corporate, enterprise environment or complex organisational structure will be highly advantageous. The ideal candidate must be comfortable coordinating multiple stakeholders, maintaining project documentation, tracking deliverables and supporting project teams in a fast-paced environment

Key Responsibilities

Project Coordination

• Coordinate day-to-day project activities and provide administrative support to project teams.
• Assist Project Managers with planning, scheduling and tracking project deliverables.
• Maintain project plans, action registers, risk and issue logs.
• Monitor project milestones, deadlines and outstanding activities.
• Follow up with stakeholders to ensure deliverables are completed on time.
• Coordinate project meetings, workshops and stakeholder engagements.
• Prepare meeting agendas, presentations and project reports.
• Record and distribute meeting minutes and track action items.
• Escalate project delays, risks and issues where necessary.

Project Administration

• Maintain accurate and up-to-date project documentation and records.
• Manage project files, registers and document repositories.
• Ensure project documentation complies with organisational processes and governance requirements.
• Assist with purchase orders, invoices, timesheets and other project administration where required.
• Prepare reports, trackers and status updates for management.
• Assist with project onboarding and offboarding processes.
• Coordinate travel, meetings and other logistical requirements when required.
• Provide general administrative support to the project team.

Onsite Support

• Provide onsite administrative and coordination support to project teams and stakeholders.
• Liaise with internal departments, contractors, suppliers and clients.
• Coordinate access, resources, meetings and other onsite requirements.
• Ensure project activities are properly documented and communicated.
• Support the resolution of onsite administrative and operational issues.

Enterprise / Owned Enterprise Experience

Experience working within an enterprise environment is highly advantageous.
The ideal candidate should have an understanding of:

• Working within structured corporate or enterprise environments.
• Enterprise governance and approval processes.
• Working with multiple stakeholders and business units.
• Project reporting and governance requirements.
• Document control and information management.
• Procurement and supplier processes.
• Confidentiality and professional handling of business information.
• Working with senior management and cross-functional teams.

Qualifications

• Minimum: Diploma/Degree in Project Administration/Project
• Management/Business Administration or equivalent.
• Preferred: PMI-CAPM or PRINCE2 Foundation; short courses in Excel
• Advanced, SharePoint Administration, Agile fundamentals.

Years of Experience

• Minimum: 3 - 5 years as a Project Coordinator or PMO Coordinator in a large enterprise.
• Preferred: Experience in State-Owned Enterprise (SOE)/regulatory environments and multi-vendor programs.
• Preferred/Exposure: SAP (MM/SRM), Power BI (basic dashboard refresh & publishing).