Project Assistant Turnkey

ALSTOM Gruppe; Nigel; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Alstom is seeking a capable executive assistant to support the Director and project team at Nigel Site, South Africa. You will help with time management, communications, and organization, ensuring seamless operations across the department.

You will handle reports, travel logistics, diary management, agendas and minutes, and provide PowerPoint support. The role requires discretion, strong IT skills, and the ability to multi-task in a dynamic environment.

Qualifications

• Degree level or equivalent required.
• Competent in Word, Excel, PowerPoint, Outlook; strong typing skills.
• Familiar with intranet travel bookings (CWT).
• Senior Secretary course desirable.

Responsibilities

• Liaise with project team regularly to obtain information for Director.
• Compile reports for project reviews.
• Build relationships with customers at all levels and be a reliable point of contact.
• Manage the office including reception, room allocation, postage, invoices, and lunches.

Skills

Discretion

Sense of urgency

Autonomy

Customer focus

Team spirit

Communication

Education

Degree level or equivalent

Shorthand & Typing

Senior Secretary course

Tools

MS Office

Travel bookings (CWT)

Job description

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

PURPOSE:

• Provide a confidential, effective and professional service to the Director and Project Team
• Assist the Project Director and the Project Team to guarantee time efficiency, communication and organization.
• Provide support on any specific subjects linked to the activities of the department.

MAIN RESPONSIBILITIES

• Liaising with project team on a regular basis to obtain various information for the Project Director/s
• Compiling reports for Project reviews
• Customer liaison – build up relationships with the customers at all levels and become a reliable
• point of contact for them
• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
• Managing and recording annual leave, birthdays of Project team
• Travel arrangements and coordination of flights/hotel bookings/visa/advances
• Manage expenses sheets in the e-tools (team support)
• Diary management for the team
• Prepare agendas for the meetings, write minutes
• Provide support in making PowerPoint presentations
• Provide the necessary support to new comers in the team
• Fully manage and launch PR/PO process via SAP/GSI

JOB LOCATION / MOBILITY

• Nigel Site, with some travel and/or missions (internal and external)

EDUCATIONAL REQUIREMENTS

• Degree level or Equivalent
• IT skills – competent user of Word, Excel packages, Email, Internet. Good command of software (word, excel, PowerPoint, Outlook) and computer – advanced level
• Company’s intranet travel bookings (CWT)
• Shorthand and Typing
• Senior Secretary course

EXPERIENCE

• Good knowledge of Alstom & other functional areas within the organization
• Basic knowledge of domestic market
• Flexible and the ability to multi task

COMPETENCIES & SKILLS

• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• ReactivityGood relationship and communication skills
• Team-spirit and customer focused

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.