Project And Sourcing Coordinator

RAD Resources; Gauteng; On-site; ZAR 420,000 - 660,000; Full time

Job summary

RAD Resources in Gauteng is seeking a versatile Project Management & Cross-Functional Coordination and Sourcing Coordinator to drive multi-disciplinary projects and supplier collaboration. You will develop plans, track milestones, monitor risks and prepare management-ready reports, while leveraging AI tools for enhanced reporting.

The role requires a Matric, a relevant tertiary qualification, and extensive experience in project coordination, sourcing, procurement or related fields, with advanced

Qualifications

• Grade 12 / Matric.
• Relevant tertiary qualification in Project Management, Supply Chain Management, Procurement, Business Administration, Commerce, Logistics or related field.
• 35 years' relevant experience in project coordination, sourcing, procurement, supply chain, business operations or similar role.
• Experience managing multiple projects, stakeholders and deadlines.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, formulas and reporting.
• Strong analytical, organisational and problem-solving skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to work independently and proactively.

Responsibilities

• Coordinate projects across different functions and teams.
• Develop and maintain project plans, timelines, charts and action trackers.
• Monitor project progress, milestones, risks and potential delays.
• Ensure effective communication and accountability between stakeholders.
• Prepare project status updates, reports and presentations for management.
• Support business improvement and strategic initiatives.
• Utilise Microsoft Copilot and other AI tools for project tracking and reporting.
• Coordinate RFQs, quotations, sourcing briefs, samples and product information.
• Coordinate and track product development, sample approvals and costing information.
• Assist with supplier scorecards, assessments, factory audits and supplier performance tracking.
• Ensure supplier compliance, quality and audit documentation is maintained and up to date.
• Liaise with suppliers and internal stakeholders regarding POs, PIs, invoices, payments and outstanding requirements.
• Coordinate and track pre-shipment inspections (PSI) and related quality documentation.
• Maintain CAR/CAP records and follow up on outstanding corrective actions.
• Assist with reporting relating to international principals, including royalty payments and export/customs documentation where required.
• Identify and escape sourcing risks, delays and outstanding actions.
• Prepare sourcing reports, presentations and management updates.
• Coordinate meetings with internal stakeholders, suppliers, vendors and other relevant parties.
• Prepare meeting agendas, documentation and supporting information where required.
• Take and distribute meeting minutes and maintain action trackers.
• Maintain accurate and organised sourcing and project files.

Skills

Project coordination

Supplier coordination

Communication skills

Analytical thinking

Education

Matric / Grade 12

Relevant tertiary qualification in PM/SCM/Procurement/BA/Commerce/Logistics

Tools

Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP)

Job description

Project Management & Cross-Functional Coordination - 40%

• Coordinate projects across different functions and teams.
• Develop and maintain project plans, timelines, charts and action trackers.
• Monitor project progress, milestones, risks and potential delays.
• Ensure effective communication and accountability between stakeholders.
• Prepare project status updates, reports and presentations for management.
• Support business improvement and strategic initiatives.
• Utilise Microsoft Copilot and other AI tools where appropriate to support project tracking and reporting.

Sourcing, Supplier & Vendor Coordination - 60%

• Coordinate RFQs, quotations, sourcing briefs, samples and product information.
• Coordinate and track product development, sample approvals and costing information.
• Assist with supplier scorecards, assessments, factory audits and supplier performance tracking.
• Ensure supplier compliance, quality and audit documentation is maintained and up to date.
• Liaise with suppliers and internal stakeholders regarding POs, PIs, invoices, payments and outstanding requirements.
• Coordinate and track pre-shipment inspections (PSI) and related quality documentation.
• Maintain CAR/CAP records and follow up on outstanding corrective actions.
• Assist with reporting relating to international principals, including royalty payments and export/customs documentation where required.
• Identify and escape sourcing risks, delays and outstanding actions.
• Prepare sourcing reports, presentations and management updates.

Administration & Coordination

• Coordinate meetings with internal stakeholders, suppliers, vendors and other relevant parties.
• Prepare meeting agendas, documentation and supporting information where required.
• Take and distribute meeting minutes and maintain action trackers.
• Maintain accurate and organised sourcing and project files.

Minimum and important requirements

• Grade 12 / Matric.
• Relevant tertiary qualification in Project Management, Supply Chain Management, Procurement, Business Administration, Commerce, Logistics or a related field.
• 35 years' relevant experience in project coordination, sourcing, procurement, supply chain, business operations or a similar role.
• Experience managing multiple projects, stakeholders and deadlines.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, formulas and reporting.
• Strong analytical, organisational and problem-solving skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to work independently and proactively