Procurement Administrator

Council for Scientific and Industrial Research (CSIR); Pretoria; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Learning and development opportunities

Competitive remuneration package

Total guaranteed salary package with R

Job summary

The Council for Scientific and Industrial Research (CSIR) is seeking a Procurement Administrator to join the Supply Chain Management Unit in Pretoria. You will manage procurement tickets, tenders, and contract registers, ensuring adherence to National Treasury requirements and timely reporting.

The role emphasizes meticulous administration, e-procurement knowledge and the ability to handle high volumes of work within a diverse team.

Qualifications

• National Diploma in Supply Chain Management or equivalent with at least three years' SCM experience
• Experience in office administration and management advantageous
• Strong administrative, numerical and typing skills; detail-oriented and meticulous
• Proficiency in computer literacy and e-procurement knowledge
• Ability to work with a diverse team and handle high volumes of work

Responsibilities

• Manage procurement tickets and service hub inquiries; allocate and close tickets
• Handle tender inquiries and distribute to appropriate teams
• Maintain CSIR contract register and supplier contracts; manage registers
• Update Procurement Plan in line with National Treasury requirements
• Generate reports for management and auditing
• Administer tender processes from RFQs/RFPs to publishing and distribution
• Maintain procurement catalogues and ensure compliance

Skills

Administrative skills

Organizational skills

Typing skills

Numerical skills

Computer literacy

E-procurement knowledge

Education

National Diploma in Supply Chain Management

Tools

Microsoft Office

Job description

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that research, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation's work contributes to industrial development and supports a capable state. The CSIR has a vacancy for a Procurement Administrator in the

Procurement Administrator

About The Job

The CSIR has a vacancy for a Procurement Administrator in the Supply Chain Management Unit. The successful incumbent will be responsible to manage all administrative organisational activities related to the operations and transactions of the procurement services team. This position is based in Pretoria.

Key Responsibilities

Tickets and Inquiries

• Manage procurement tickets as well as monitor, allocate, assign, re-assign, follow up, report, resolve and close tickets of all procurement services on the CSIR service hub.
• Respond to the tender inquiry line and distribute inquiries appropriately.

Activities/registers

• Manage SPP/PP activities and follow up on all actions to be taken (update, record, follow up) - including management of tender spreadsheets, submission of published tenders' bidders list etc.
• Manage, update and publish the CSIR contract register including allocation of supplier contract number for the CSIR.
• Manage deviations registers (update, submissions, record-keeping) - including sole supplier, emergency, variation and expansions, National Treasury approval registers.
• Update and maintain the CSIR Procurement plan in line with legislation and National Treasury requirements to ensure that information submitted annually is updated as changes on the Procurement Plan occur in preparation for the quarterly submission to National Treasury.

Reports

• Generate and provide reports to management on operational team activities, tenders, tickets and mailboxes.
• Collect and provide information for auditing purposes.

Tenders

• Tender administration - inclusive of all RFQs/RFPs that are published on behalf of the CSIR on either CSIR, CIDB or National Treasury website. See bottom for more information on tender management - Inclusive of this responsibility:
• Recording, follow-up, publishing, collecting, distribution, awarding, cancellations, withdrawals.
• Manage the CSIR tender mailbox - including distribution of all incoming queries, communications and responses with specific emphasis on communication to external entities.
• Manage the CSIR procurement mailbox- including distribution of all incoming e-mails, with specific emphasis on follow-ups with Procurement Practitioners regarding outstanding actions.

Administration

• Record keeping of original and signed operational SCM documents, including publication of documents to Intraweb or designated location.
• Provide general administrative assistance to SCM group - might also include standing in for other administrators including minute/ note taking of all operational meetings and managing the flow of documents/ approvals/ issues between the Executive, SCM management and Procurement Practitioners.

Credit card purchases

• Process all credit card purchases received via either workflow or e-procurement system.

Non-compliance incidents

• Administer all non-compliance incidents and ensure that the complete process has been followed correctly by all involved parties.

Procurement catalogues

• Update and maintain all procurement catalogues in line with supplier agreements.

Qualifications, Skills And Experience

• A National Diploma in Supply Chain Management or equivalent qualification with at least three years` experience in Supply Chain environment
• Experience in office administration and management will be advantageous
• Administrative skills
• Detailed, focused and meticulous
• Computer literacy
• Organizational skills
• Typing skills
• Numerical skills
• E-procurement knowledge
• Ability to deal with a diverse team of procurement practitioners
• Ability to deal with a large volume of work at times
• All international qualifications require an evaluation report/certificate issued by the South African Qualifications Authority (SAQA).

What's in it for you?

The CSIR Offers

• Learning and development opportunities.
• Competitive and market-related remuneration packages.
• Total guaranteed salary packages which encompass contributions to the pension fund, risk insurance and medical scheme.
• We openly acknowledge and reward our employees' contributions and accomplishments through our esteemed CSIR Excellence Awards.

Closing date: 23 September 2026

PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.

The CSIR is an equal opportunity employer. As such, it is committed to the Employment Equity Act and will through the filling of this vacancy, give preference to candidates from Designated Groups in terms of the Employment Equity Act. By applying for this position at the CSIR, the applicant understands, and agrees that the CSIR may solicit a credit and criminal report from registered credit bureau and/or South African Police Services (in relation to positions that requires trust and honesty and/or entail the handling of cash or finances), and may also verify the applicant¿s educational qualification and employment history.

The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.