Personal Assistant to Chief Director - Corporate Management Services

Department of Human Settlements; Johannesburg; On-site; ZAR 326,000; Full time

Job summary

A government department in Johannesburg is looking for a Personal Assistant to the Chief Director. The ideal candidate will have a National Diploma in Office Management and at least 3-5 years experience in providing support services to senior management. Key responsibilities include managing schedules, coordinating meetings, and supporting budget administration. Strong communication and organizational skills are essential for this role.

Qualifications

• Minimum of 3-5 years’ experience in rendering support services to senior management.

Responsibilities

• Provide secretarial support services and manage appointments.
• Ensure effective flow of information and documents.
• Assist Chief Director with administration of budget.

Skills

Communication skills

Time management skills

Organizing skills

Computer skills

Planning skills

Education

Matric plus National Diploma in Office Management/Public Management/Administration

Job description

Personal Assistant to Chief Director - Corporate Management Services

• Reference Number : refs/023344
• Directorate : Corporate Management
• Number of Posts : 1
• Package : R 325 101.00 Per Annum

Requirements :

• Matric plus National Diploma in Office Management/ Public Management/ Administration or Secretarial at NQF Level 6 as recognized by SAQA. A minimum of 3-5 years’ experience in rendering support services to senior management. The candidate should have good Communication skills; Time management skills; Organising skills; Computer skills and Organising & Planning skills.

Duties :

• Provide a secretarial support services. Receives telephone calls. Utilizes discretion to decide whether to accept/decline or refer to other employees request for meetings. Compile realistic schedules of appointments. Renders administration support services. Ensure the effective flow of information and documents to and from the office. Ensure the safekeeping of all documentation in the office in line with relevant legislation and policies. Obtain inputs, collates, and compiles reports. Responds to enquire received from internal and external stakeholders. Drafts documents as required. Clarifies instructions and notes on notes behalf of the Chief Director. Ensures that travel arrangements are well coordinated. Prioritise issues in the office of the Chief Director. Obtain the necessary signatures on documents like procurement advises and monthly salary reports. Provides support to Chief Director regarding meetings. Scrutinizes documents to determine actions/ information / other documents required for meetings. Records minutes/ decisions and communications to relevant role players, follow-up on progress made. Prepare briefing notes as required. Coordinates logistical arrangements for meetings when required. Support the Chief Director with the administration of budget. Collects and coordinates all the documents that relate to the budget of Chief Director. Assists Chief Director in determining funding requirements for purpose of MTEF submissions. Check and correlates BAS reports to ensure that expenditure is allocated correctly. Compares the MTEFF allocation with the requested budget and informs the manager of changes. Studies the relevant Public Service and departmental prescript/ policies and other documents. Remains up to date with regard to the prescript/ policies and efficient and effective support to the Chief Director.

Notes :

• No late applications will be considered. No faxed or emailed applications will be accepted. The Gauteng Department of Human Settlements promotes equal opportunity and aims to implement affirmative action measures to address the disadvantages in employment. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the department’s equity plan. Candidates whose appointment will promote representativity in terms of race, disability, youth & gender will receive preference. Whites, Indians, Coloureds and Persons with disabilities are encouraged to apply. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Applications should be submitted strictly online at http://professionaljobcentre.gpg.gov.za and it should be accompanied by a new Z83 and a comprehensive Curriculum Vitae (CV) only. Certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job) will be limited to shortlisted candidates only. Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. For all SMS positions, the successful completion of the Public Service Senior Management Leadership Programme as endorsed by the National School of Government and possession of the SMS Pre-Entry Certificate is required. For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic management and development for SMS posts. The Department reserves the right not to make appointment(s) to the advertised post(s).

Employer : Department of Human Settlements

Location : Johannesburg

Closing Date : 30-09-2025

Please Notes :

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.