Personal Assistant - 65739643138

Somewhere; South Africa; Remote; ZAR 168,000 - 202,000; Full time

Job summary

Somewhere is seeking a highly proactive Personal & Executive Assistant to support a busy entrepreneur and CEO across professional and personal responsibilities. This role is remote, part-time (20 hours/week) with flexibility, requiring initiative to move from a loose request to a completed outcome.

You will coordinate travel, household management, event bookings, and brand projects using Gmail, Google Calendar, WhatsApp, and Squarespace, with communication mainly via messaging apps.

Qualifications

• Proactive and able to work independently.
• Excellent organizational skills across many tasks.
• Clear, concise communication and timely responses.
• Comfortable with a fast-moving entrepreneur.
• Resourceful with research, outreach and follow-up.
• Discretion handling personal and professional matters.

Responsibilities

• Coordinate household services and deliveries.
• Book travel arrangements and manage itineraries.
• Organize personal appointments and events.
• Coordinate with vendors, venues, and third parties.
• Support brand projects with Squarespace sites and branding tasks.
• Assist with band and entertainment projects.

Skills

Highly proactive

Organized

Strong communicator

Independent worker

Tech-savvy

Research and coordination

Tools

Gmail

Google Calendar

WhatsApp

Squarespace

Social media platforms

Online shopping services

Job description

______________________________________________________________________

Role: Personal Assistant

Priority Location: Latin America, South Africa & Philippines

Working Hours: 20 hours per week, Part-time, Flexible, with availability during U.S. business hours and occasional responsiveness outside standard hours

Salary Range: $1,000 per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About The Role

About the Role: We are looking for a highly proactive, resourceful, and organized Personal & Executive Assistant to support a busy entrepreneur and CEO across both professional and personal responsibilities. This is not a traditional administrative role. The ideal person is someone who can take a loosely defined request, figure out what needs to happen, coordinate the right people or services, and follow through to completion. The workload will vary from day to day. Some tasks will be ongoing, while others will be one-off projects or time-sensitive requests. The right person will be comfortable operating independently, communicating primarily through WhatsApp, email, or other messaging platforms, and keeping things moving without constant direction.

Key Responsibilities

Personal & Lifestyle Management

• Coordinate household services, including recurring house cleaning and laundry services
• Schedule recurring grocery and household deliveries through Walmart and other retailers
• Purchase miscellaneous household and personal items as needed
• Coordinate personal appointments, reservations, and other commitments
• Schedule recurring dinners and personal activities
• Help manage invitations, gifts, and other personal logistics
• Handle other day-to-day personal tasks that help free up the executive's time

Travel & Scheduling

• Research and book domestic and international flights, hotels, transportation, and other travel arrangements
• Coordinate travel itineraries based on established preferences
• Manage reservations and logistics around upcoming trips
• Keep track of schedules, commitments, and important dates

Entertainment & Event Coordination

• Research and coordinate comedy performances, musical performances, private events, and occasional gigs
• Reach out to venues and event organizers and manage booking logistics
• Help organize private parties and events at the home
• Coordinate vendors, entertainment, food, and other event-related details

Brand & Creative Projects

• Help launch and maintain simple websites for multiple personal brands and projects, primarily using platforms such as Squarespace
• Set up domain registrations, email accounts, social media profiles, and other basic digital infrastructure
• Coordinate with designers and vendors to finalize logos and other brand assets
• Help establish and maintain social media accounts for personal and creative brands
• Coordinate basic trademark research and filing logistics, working with legal professionals when necessary
• Help organize and execute various projects related to a new tennis/fashion brand and music/comedy projects

Music & Entertainment Projects

• Assist with building and coordinating a new band
• Research and help identify potential performers and front-person candidates
• Coordinate auditions and communication with prospective performers
• Help manage the band's website, social media, branding, and basic administrative needs
• Support occasional musical performances and related events

What We’re Looking For

• Extremely proactive and comfortable figuring things out independently
• Highly organized and able to manage many unrelated tasks at once
• A strong communicator who is concise and responsive
• Comfortable working with a busy, fast-moving entrepreneur
• Resourceful and willing to research, call, email, coordinate, and follow up until something is completed
• Comfortable handling both personal and professional responsibilities with discretion
• Tech-savvy and comfortable learning new software and online platforms
• Familiar with tools such as Gmail, Google Calendar, WhatsApp, Squarespace, social media platforms, and online shopping services
• Comfortable coordinating vendors, service providers, venues, and other third parties
• Able to take a simple direction such as "get this set up" and independently determine the steps required to make it happen

The Ideal Candidate Is

• Extremely proactive and comfortable figuring things out independently
• Highly organized and able to manage many unrelated tasks at once
• A strong communicator who is concise and responsive
• Comfortable working with a busy, fast-moving entrepreneur
• Resourceful and willing to research, call, email, coordinate, and follow up until something is completed
• Comfortable handling both personal and professional responsibilities with discretion
• Tech-savvy and comfortable learning new software and online platforms
• Familiar with tools such as Gmail, Google Calendar, WhatsApp, Squarespace, social media platforms, and online shopping services
• Comfortable coordinating vendors, service providers, venues, and other third parties
• Able to take a simple direction such as "get this set up" and independently determine the steps required to make it happen

Working Style

This role is best suited for someone who enjoys variety and ownership. There will not necessarily be a rigid list of tasks every morning. Priorities will change based on what is happening in the executive's life and businesses. The executive prefers direct, concise communication and quick execution over lengthy meetings or unnecessary process. The assistant should be comfortable receiving requests via WhatsApp, email, or messaging and taking ownership from there. This is a long-term opportunity for someone who can become a trusted right hand and gradually take on more responsibility as they learn the executive's preferences and routines.

Examples of Assignments

Assignments May Include

• "Find and schedule a recurring house cleaning service."
• "Set up a Squarespace website for this new brand."
• "Find three options for a logo designer and coordinate the project."
• "Book dinner for Friday night with my daughter."
• "Order the usual groceries from Walmart."
• "Find a hotel in Seattle and book the flight based on my preferences."
• "Find potential performers for the band and coordinate auditions."
• "Set up Instagram and X accounts for this brand."
• "Find someone who can help with this trademark and coordinate the process."
• "Help organize a private party at the house."
• "Find a venue where I can perform comedy or play with the band."