Personal Assistant

ACG Growth Partners™; Gqeberha; On-site; ZAR 112,000 - 134,000; Full time

Job summary

Independent FAIS-Licensed Financial Planning Practice in Walmer, Gqeberha, seeks a Junior Personal Assistant to keep the day-to-day operations running smoothly. You will manage the planner’s diary, prep client documentation, coordinate meetings and handle general administration, enabling the planner to spend more time with clients.

The role is office-based, Monday to Friday, with no remote option. Strong Word/Excel, English and Afrikaans fluency, and a professional, detail-oriented approach are

Qualifications

• Strong, fluent Word and Excel skills.
• Fluency in English and Afrikaans, written and spoken.
• Highly organised, with strong attention to detail.
• Professional and personable, and comfortable working independently.
• Good written and verbal communication skills.

Responsibilities

• Assist with the preparation and follow-up of client review meetings.
• Manage day-to-day client communication and engagement, including calls, email and meeting correspondence.
• Send meeting reminders and assist with meeting preparation.
• Manage the planner’s diary and scheduling.
• Handle general and basic office administration.
• Prepare client documents and client packs ahead of meetings.
• Draft meeting agendas, forms, quotations and proposals.
• Manage tasks and workflow on Asana.
• Liaise with marketing where required.
• Use AI tools to assist with administration and document preparation.

Skills

MS Word

MS Excel

English fluency

Afrikaans fluency

Organised

Communication skills

Independent worker

Tools

Asana

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Personal Assistant

Company: Independent FAIS-Licensed Financial Planning Practice

Location: Walmer, Gqeberha (Port Elizabeth), Eastern Cape

Employment type: Permanent

Position level: Junior

Work model: Office-based

Reporting line: Financial Planner

Remuneration: R10,000 – R12,000 per month, negotiable on experience

Reference: ACG-WA-009

Date posted: 22 September 2026

Role overview

The client is an independent, FAIS-licensed financial advisory practice based in Walmer, Gqeberha, advising private clients on their financial planning.

The Personal Assistant keeps the practice running day to day: managing the planner’s diary, preparing client documentation, coordinating meetings and handling general administration, so that the planner spends more time with clients and less time on process. It is a visible role with direct client contact, suited to someone organised enough to run the detail without being asked twice.

This is an office-based position with no remote or hybrid option.

Key responsibilities

• Assist with the preparation and follow-up of client review meetings.
• Manage day-to-day client communication and engagement, including calls, email and meeting correspondence.
• Send meeting reminders and assist with meeting preparation.
• Manage the planner’s diary and scheduling.
• Handle general and basic office administration.
• Prepare client documents and client packs ahead of meetings.
• Draft meeting agendas, forms, quotations and proposals.
• Manage tasks and workflow on Asana.
• Liaise with marketing where required.
• Use AI tools to assist with administration and document preparation.

Minimum Requirements

• Strong, fluent Microsoft Word and Excel skills.
• Fluency in English and Afrikaans, written and spoken.
• Highly organised, with strong attention to detail.
• Professional and personable, and comfortable working independently.
• Good written and verbal communication skills.

Preferred Qualifications

• Previous experience supporting a financial planner, adviser or professional services office.
• Prior use of Asana or a similar task-management tool.
• Comfort using AI tools such as ChatGPT or Copilot for drafting and administrative support.

Skills and competencies

• Accurate document and client-pack preparation.
• Confident diary and workflow management across competing priorities.
• Clear, professional client communication in both English and Afrikaans.
• Practical use of task-management and AI tools to keep work moving.

Personal attributes

Someone dependable and quietly efficient, who notices the detail that has been missed and fixes it before it reaches the client. The practice needs a professional and personable presence on the phone and in the office, and someone who is comfortable taking ownership of the administration without close supervision.

Remuneration and working arrangements

R10,000 to R12,000 per month, negotiable on experience. Office-based in Walmer, Gqeberha, Monday to Friday, 08:00 to 17:00. Permanent, full-time appointment.

Systems exposure

• Asana
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

At a glance

• Category: Wealth Administration
• Level: Junior
• Type: Permanent
• Region: Eastern Cape
• Reference: ACG-WA-009
• Practice: Administration
• Client Service