Payroll Supervisor

Office Beacon South Africa; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading staffing solutions company in South Africa is seeking a Payroll Supervisor to oversee payroll processing and ensure compliance with statutory requirements. The role requires 3–5 years of payroll experience, with at least 1–2 years in a supervisory position. Proficiency in payroll systems and strong analytical skills are essential. This position offers full-time employment in an office-based setting with a focus on supporting employees and stakeholders effectively.

Qualifications

• 3–5 years of hands-on payroll experience.
• 1–2 years in a supervisory or team-lead payroll role.
• Knowledge of South African payroll legislation and tax laws.

Responsibilities

• Supervise payroll processing activities.
• Ensure compliance with South African labor laws.
• Prepare monthly payroll reports for management.
• Respond to employee payroll queries.

Skills

Attention to detail

Analytical abilities

Problem-solving

Communication skills

Organizational skills

Education

Diploma or Degree in Accounting, Finance, Human Resources

Payroll certification (e.g., CPP, CIPP)

Tools

VIP Payroll

Sage 300

SAP

Microsoft Excel

Job description

🚀 Payroll Supervisor

Location: Office Based - USA Hours

Employment Type: Full-Time

Payroll Supervisor

About Office Beacon

Founded in 2001, Office Beacon is a global leader in remote staffing managed services, delivering innovative solutions that drive business growth and operational efficiency. Our services span back-office support, creative design, IT, and customer service. We also host high-impact events—including VIP experiences, tradeshows, and partner programs—designed to strengthen client relationships and elevate brand visibility.

Position Overview

The Payroll Supervisor is responsible for overseeing the accurate and timely processing of payroll for all employees, ensuring full compliance with South African labor legislation and statutory requirements. This role leads payroll operations, supervises payroll staff, and serves as the primary point of contact for all payroll-related matters.

Key Responsibilities

Payroll Processing & Operations

• Supervise and coordinate all payroll processing activities across the organization
• Ensure accurate calculation of wages, salaries, bonuses, commissions, and statutory deductions
• Verify and validate timekeeping data and work records for completeness and accuracy
• Process payroll adjustments, new hires, terminations, and employee status changes
• Oversee direct deposit processes and payroll payment distribution

Compliance & Regulatory

• Ensure full compliance with South African labor laws, PAYE, UIF, SDL, and related tax regulations
• Prepare, review, and submit statutory returns and reports (EMP201, IRP5/IT3(a) reconciliations, etc.)
• Maintain accurate payroll records in compliance with POPIA (Protection of Personal Information Act)
• Manage pension, provident fund, and medical aid deductions and submissions

Reporting & Analysis

• Prepare and present monthly payroll reports for management
• Conduct payroll reconciliations and account analyses
• Generate reports on employee compensation, leave, and deductions
• Identify, investigate, and resolve payroll discrepancies

Employee & Stakeholder Support

• Respond to employee payroll queries promptly and professionally
• Investigate and resolve payroll-related issues and concerns
• Act as a key liaison between employees, HR, and Finance teams

Required Qualifications

Education

• Diploma or Degree in Accounting, Finance, Human Resources, or a related field
• Payroll certification (e.g., CPP, CIPP) is advantageous

Experience

• 3–5 years of hands‑on payroll experience
• 1–2 years in a supervisory or team‑lead payroll role
• Experience processing payroll for 250+ employees preferred
• Strong working knowledge of South African payroll legislation and tax laws

Technical Skills

• Proficiency in payroll systems (VIP Payroll, Sage 300, SAP, or similar)
• Advanced Microsoft Excel skills
• Experience with payroll systems and HRIS platforms

Core Competencies

• Exceptional attention to detail and accuracy
• Strong analytical and problem‑solving abilities
• High level of discretion when handling confidential information
• Excellent organizational and time‑management skills
• Clear and effective communication and interpersonal abilities
• Ability to work under pressure and meet strict deadlines

Now’s your time to shine and brag a little — we want to see your creativity, voice, and impact! 🌟