Operations Assistant — Hybrid, Growth‑Oriented in Finance

Gridlines; South Africa; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Flexible working arrangements

Growth opportunities

Job summary

Gridlines Group Ltd is seeking an Operations Assistant to support administration, systems, scheduling, documentation, and project logistics. This entry-level role suits someone organized, curious, and keen to grow into broader operations or coordination responsibilities.

You will assist with onboarding client projects, track timelines, coordinate meetings, and help maintain internal tools. Growth opportunities and a flexible mix of office/home/client-site work are offered.

Qualifications

• Matric/Grade 12 plus a relevant diploma or degree; or equivalent experience.
• 1–2 years' experience in administrative, operations, or coordination roles.
• Strong proficiency in Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams).
• Excellent written and verbal communication; high attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage shared inboxes, calendars, scheduling and travel bookings.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain accurate filing systems and records.
• Onboard new client projects and set up folders, access, templates.
• Track project timelines, deliverables and consultant time entries.
• Coordinate meetings, take minutes, and follow up on actions.
• Support day-to-day use of internal tools (Keka, Xero, Teams, Slack, SharePoint, HubSpot).
• Assist with onboarding/offboarding and payroll paperwork.
• Identify repetitive tasks and suggest automation.
• Document SOPs and keep them current.

Skills

Attention to detail

Written communication

Verbal communication

Discretion

Time management

Education

Matric / Grade 12 + diploma or degree

Tools

Microsoft 365

Keka

Xero

Teams

Slack

SharePoint

HubSpot

Job description

Gridlines Group Ltd is seeking an Operations Assistant to support administration, systems, scheduling, documentation, and project logistics. This entry-level role suits someone organized, curious, and keen to grow into broader operations or coordination responsibilities.

You will assist with onboarding client projects, track timelines, coordinate meetings, and help maintain internal tools. Growth opportunities and a flexible mix of office/home/client-site work are offered.