Office Manager

EnableSA T/A EnableSA Pty Ltd; Gqeberha; On-site; ZAR 240,000 - 360,000; Full time

Job summary

EnableSA Pty Ltd seeks an experienced Officer Manager to lead administration and financial control for the Port Elizabeth team. You will supervise admin staff, oversee accounts payable/receivable, budget preparation, and ensure tax and regulatory compliance.

The role requires a strong background in accounting procedures, extensive MS Office use, and experience with Greatsoft and Pastel Accounting. On-site position with responsibilities spanning archiving, database management, and supplier

Qualifications

• Proficient in MS Office.
• BCom degree in Financial/Management Accounting or Business Management; minimum 10 years’ experience in an Office Manager role.

Responsibilities

• Supervise administration staff including debtors, creditors, reception and wage staff.
• Oversee and control all building structures and furnishings.
• Obtain quotations and manage agreements of acquisitions.
• Coordinate and maintain the firm’s archiving system for easy accessibility.
• Monitor and coordinate the firm’s database.
• Maintain and control service agreements with suppliers and agents.
• Prepare the annual budget for the various companies.
• Oversee daily cash flow and interpretation of cash movements.
• Ensure PAYE and VAT are processed and paid via eFiling.
• Ensure FICA requirements are met.
• Inform employees and directors of processes to be followed.
• Ensure staff and directors are trained on FICA reporting requirements.
• Provide debtors age analysis for all entities monthly.
• Administer Greatsoft and maintenance of the database.

Skills

MS Office proficiency

Education

BCom Degree Financial / Management Accounting or Business Management

Tools

Greatsoft

Pastel Accounting

Job description

Job Title: Officer Manager

Our client is seeking an experienced Officer Manager to join the Port Elizabeth team.

Responsibilities

1. Directly responsible for the supervision of all administration and administration staff (debtors, creditors, reception and wage staff).
2. Oversee and control all aspects relating to building structures and furnishings.
3. Obtain quotations and manage agreements of all acquisitions.
4. Co-ordinate and maintain the firm’s archiving system for easy accessibility.
5. Monitor and co-ordinate the firm’s database.
6. Maintain and control the service agreements with all suppliers and other agents.
7. Prepare the annual budget for the various companies.
8. Oversee the preparation of daily cash flow and interpretation of cash movements.
9. Ensure PAYE and VAT are processed and paid via EFiling.
10. Ensure FICA requirements are met.
11. Inform employees and directors of processes to be followed.
12. Ensure all staff and directors are trained and aware of the FICA reporting requirements.
13. Provide debtors age analysis for all entities every month.
14. Administer all aspects of Greatsoft and maintenance of database.

Requirements

1. BCom Degree Financial / Management Accounting or Business Management or minimum 10 years’ experience in an Office Manager position.
2. Knowledge of accounting, auditing and taxation procedures.
3. Ability to read and understand financial statements.
4. Proficient in MS Office.
5. Greatsoft and Pastel Accounting experience preferred.