Multi-Site Facilities & Systems Coordinator

Tzu-Chi Foundation (Singapore); Elias Motsoaledi Local Municipality; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Systems development opportunities

Multi-site exposure

Digitalisation projects

Structured growth path

Supportive team

Job summary

Tzu-Chi Foundation (Singapore) is seeking a Facility Coordinator in South Africa to support and improve facilities operations across multiple sites. You will help set up systems, develop SOPs, and work with vendors to ensure reliable maintenance.

The role blends operations, systems, and process improvement, offering hands-on learning and growth within a globally connected nonprofit. Strong organizational skills and a proactive attitude are valued.

Qualifications

• Diploma in facilities management, engineering, business, or related field.
• 1–3 years of experience in facilities, operations, or coordination.
• Strong communication and proactive attitude; comfortable with digital tools.

Responsibilities

• Coordinate preventive and corrective maintenance across multiple sites.
• Liaise with vendors and contractors to ensure quality work.
• Track maintenance requests and follow through to completion.
• Support setup of maintenance tracking systems and SOPs.
• Provide basic AV setup for meetings/events as needed.

Skills

Communication skills

Multitasking

Education

Diploma in Facilities Management or related field

Tools

Excel

SharePoint

Microsoft 365

Job description

About The Role

We are looking for a tech-savvy and organised Facility Coordinator to support and improve facilities operations across multiple sites.

About The Role

We are looking for a tech-savvy and organised Facility Coordinator to support and improve facilities operations across multiple sites.

This role goes beyond day-to-day coordination. You will be involved in setting up systems, improving processes, and developing SOPs, while working closely with vendors to ensure smooth and reliable maintenance operations.

If you enjoy combining operations + systems + process improvement, this role offers strong learning and growth opportunities.

What You Will Do

Facilities Coordination

• Coordinate preventive and corrective maintenance across multiple sites
• Liaise with vendors and contractors to ensure timely and quality work
• Track maintenance requests and follow through to completion
  
  

Systems & Process Improvement

• Support the setup of maintenance tracking systems
• Assist in developing simple SOPs and workflows
• Identify ways to improve efficiency and visibility of operations
  
  

Asset & Data Tracking

• Maintain basic facility and maintenance records
• Track service schedules and maintenance history
• Support simple reporting and tracking dashboards
  
  

Operational Support (Occasional)

• Provide basic AV setup for meetings/events (training provided)
• Support event setup where required
  
  

What We Are Looking For

• Diploma in Facilities Management, Engineering, Business, or related field
• 1–3 years of experience in facilities, operations, or coordination roles
• Comfortable with digital tools (Excel, SharePoint, Microsoft 365)
• Able to organise work, follow through, and manage multiple tasks
• Interested in learning systems, SOP development, and process improvement
• Good communication skills and a proactive attitude
  
  

Why Join Us

• Opportunity to build systems, not just follow processes
• Exposure to multi-site operations
• Hands-on experience in digitalisation and process improvement
• Clear growth pathway into Facilities / Operations / Systems roles
• Supportive team environment
  
  

Who This Role Is Suitable For

• Candidates who enjoy structure, organisation, and improving processes
• Those who are curious about systems and digital tools
• Individuals looking to grow beyond a routine coordination role