Merchandise Coordinator

Talented Recruitment Specialists; Cape Town; Presencial; ZAR 300.000 - 420.000; Jornada completa

Descripción de la vacante

Talented Recruitment Specialists is seeking a Merchandise Coordinator to oversee end-to-end administrative and operational coordination of customer orders, supplier communication, and production tracking in the fashion industry.

The role covers order coordination with buyers and factories, documentation management, and production monitoring to ensure timely and accurate delivery of merchandise.

Formación

• End-to-end administrative and operational coordination of orders, supplier communication and production tracking.

Responsabilidades

• Order & Production Coordination: Communicate buyer projection maps to suppliers to ensure production readiness for upcoming orders.
• Coordinate with factories to initiate development and track lab dips, fit samples and submissions.
• Obtain and manage official order documentation from buyers once pricing has been confirmed.
• Download, print, and verify purchase orders for delivery dates, pricing and colour specs.
• Issue weekly on-order confirmations to suppliers and provide packing instructions within timelines.
• System & Documentation Management: Load approved costings into the sync system and raise factory indents.
• Track development submissions (fit samples, lab dips, strike-offs) in Sync and handover to Design/QA.
• Submit development samples and approvals to buyers and follow up for feedback.
• Communicate approvals and technical feedback to factories and coordinate re-submissions as needed.
• Production Monitoring & Reporting: Monitor production progress for deliveries due this week and next.
• Maintain weekly target tracking reports with the Merchandiser and support MST across orders.
• Ensure swing tag and print ticket requirements are communicated to factories.
• Manage frequent order amendments and inform stakeholders of updates.

Descripción del empleo

We are looking for a Merchandise Coordinator to join a global organization in the fashion industry. The Merchandise Coordinator is responsible for the end-to-end administrative and operational coordination of customer orders, supplier communication, and production tracking to ensure timely and accurate delivery of merchandise.

Order & Production Coordination:

• Communicate buyer projection maps (monthly and seasonal) to suppliers to ensure production readiness for upcoming orders.
• Following design briefing, coordinate with factories to initiate development and proactively track lab dips, fit samples, and related submissions pending receipt of customer purchase orders.
• Obtain and manage official order documentation from buyers once pricing has been confirmed.
• Download, print, and verify purchase orders to ensure accuracy of delivery dates, pricing, and colour specifications.
• Issue weekly “on order” confirmations to suppliers for all orders raised.
• Provide factories with packing instructions and sealed approvals within required timelines.
• Distribute customer order copies to factories, including required wholesale pricing blocks where applicable.

System & Documentation Management:

• Load approved costings into the sync system.
• Raise factory indents once briefs, order details, and costings have been fully captured in the system.
• Record and track all development submissions (fit samples, lab dips, strike-offs, PPS and BPS) within Sync.
• Facilitate workflow handover of submissions to Design for review and Quality Assurance for processing.
• Submit development samples and approvals to buyers and actively follow up for feedback.
• Communicate buyer approvals and technical feedback to factories promptly.
• Coordinate re-submissions with suppliers when approvals are not granted.
• Manage ongoing correspondence with factories regarding design, style, packing, and barcode requirements.
• Respond to daily operational queries from factories, shipping teams, buyers, and planners.

Production Monitoring & Reporting:

• Monitor production progress for all deliveries due within the current week and the following week.
• Maintain and update target tracking reports weekly in collaboration with the Merchandiser.
• Support production status management (MST) across all active orders.
• Ensure swing tag and print ticket requirements are communicated to factories for execution.
• Manage frequent order amendments and ensure all stakeholders are informed of updates.

IMPORTANT NOTICE

By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:

I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).